Sunday, Sept. 24, 2023
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9-Noon
Sousa
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2030 Mason’s Manual Commission
Coffee and pastries will be served.
Presiding: Yolanda Dixon, Chair, 2030 Mason’s Manual Commission, and Secretary, Louisiana Senate
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1-6 p.m.
Conference Center Lobby
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Registration and Information Desk
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1-3 p.m.
Sousa
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Nominating Committee
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3-4:30 p.m.
Sousa
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2022–23 ASLCS Executive Committee
Presiding: Timothy G. Sekerak, ASLCS President and Chief Clerk, Oregon House of Representatives
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4:30-6 p.m.
Vistas Terrace
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Membership Orientation and Mixer
Hosted by the Membership and Communication Committee
Mentor-New Attendee Meet & Greet
4:30-5 p.m.
For new attendees and their mentors.
ASLCS Membership Orientation
5-5:30 p.m.
All members are welcome to drop by for refreshments and to learn more about ASLCS.
Membership Mixer
5:30-6 p.m.
Grab a drink, meet other ASLCS members and exchange pins!
Thank you to our sponsor, Xcential Legislative Technologies
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4:30-5 p.m.
Sousa
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Internal Audit Committee
Immediately following Executive Committee meeting.
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6-7:30 p.m.
Vistas Ballroom and Terrace
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Opening Night Reception
The Oregon Host State Committee welcomes everyone to Eugene!
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9 p.m.-Midnight
TopGolf Suite
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Hospitality Suite
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Monday, Sept. 25, 2023
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8 a.m.-4 p.m.
Conference Center Lobby
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Registration and Information Desk
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8:30-9:30 a.m.
Conference Center Lobby and Terrace
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Breakfast
New attendees and their mentors are encouraged to sit together!
Thank you to our sponsor, Sliq Media Technologies
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9:30-11 a.m.
Williams/O'Neill
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Plenary Session: Change vs. The Brain: A New Conversation on Change Management
It’s not news that the world is changing, but the rate of change is changing exponentially. We are at a point in time where technology and expectations are changing faster than humans can adapt to change. This session will walk through the brain science behind change.
Speaker: Eric M. Bailey
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11:15-11:45 a.m.
Hellman
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Committee Chair Transition
Presiding: Yolanda J. Dixon, ASLCS President-Elect and Secretary of the Louisiana Senate
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Lunch on your own
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1:15-2:15 p.m.
Williams/O'Neill
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Decorum in Legislative Chambers: Updates from the International Clerks
Decorum in legislative chambers has increasingly become a global issue around the world. Decorum, or the lack of it, can affect the work of legislatures in passing laws and policies, which protect the people, and affect governmental operations. Hear updates from international clerks on the challenges they face, and best practices to ensure continued decorum in legislative chambers.
Moderators: Yolanda Dixon, Secretary, Louisiana Senate and José R. Rodríguez-Amorós, Esq., Deputy Secretary, Senate of Puerto Rico
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2:30-4 p.m.
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Legislative Staff Breakout Sessions
Take your networking and problem-solving to the next level! Staff breakout sessions provide a forum where attendees can discuss specific parliamentary situations and administrative challenges. Talk to experienced colleagues, get helpful solutions and discuss shared experiences. Come prepared with questions or conversation starters!
Note: Staff Breakout Sessions are open only to legislative staff.
Principal Clerks and Secretaries – Williams/O'Neill
This session is designed for currently serving Principal Clerks and Secretaries.
Moderator: Timothy G. Sekerak, ASLCS president and chief clerk, Oregon House of Representatives
Assistant/Deputy Clerks and Secretaries – Hellman
This session is designed for the assistant or deputy chief clerk or secretary of the chamber.
Moderator: Bo Hoover, Senior Assistant Clerk/Parliamentarian, West Virginia House of Delegates
Legislative Operations: Journal Staff – Wilder
This session is designed for staff whose work directly relates to the legislative process via the journal.
Moderator: Shenika Dowe, Journal Division, Legislature of the U.S. Virgin Islands
Legislative Operations: Technology Staff – Seeger
This session is designed for staff whose work directly relates to the legislative process via information technology.
Moderator: Becky King, Computer Systems Analyst, Kentucky Legislative Research Commission and Zack Griffith, Software Engineer, Kentucky Legislative Research Commission
Legislative Operations: Calendar and Floor Staff – Bloch
This session is designed for staff whose work directly relates to the legislative process via the calendars, agendas and voting systems.
Moderators: Malisha Straw, Legislative Analyst, Arkansas House of Representatives and Sterilina Warner, Head of Archives, Legislature of the U.S. Virgin Islands
Legislative Operations: Bill Status/History and Committee Staff – Sousa
This session is designed for staff whose work directly relates to the legislative process via bill index, bill status, and committee operations.
Moderators: Jeryn Veserat, Records Clerk, Wisconsin Assembly and Alona Tate, Second Assistant Clerk, Vermont House of Representatives
Legislative Operations: Enrolling and Engrossing Staff – Joplin
This session is designed for staff whose work directly relates to the legislative process via engrossing and enrolling.
Moderator: Jacqueline Scott, Indexing and Enrolling Director, Virginia House of Delegates and Greg Glass, Chief Engrossing Clerk, Tennessee House of Representatives
Support Services: Fiscal Administration and Civics Education Staff – Studio B
This session is designed for staff who support the legislative process through their work in business services and civics education.
Moderators: Meggan Foesch, Business Operations Manager, Wisconsin Senate and Louis Lindstrom, Deputy Civic Education Director, Washington Senate
Support Services: PR, Facilities, Safety and Security Staff – Studio C
This session is designed for staff whose work supports the legislative process via information and public relations, facilities management, printing, document handling, mail rooms, safety, security and general support services.
Moderator: Brian McKinley, Sergeant-at-Arms, Oregon House of Representatives and Sven Lindquist, Chief Sergeant-at-Arms, Minnesota Senate
Sponsored by the ASLCS Support Staff Committee
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4:15-9 p.m.
Willamette Valley Vineyards, Turner, Ore.
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Taste of Willamette
Join us for a beautiful dinner and reception featuring savory, organic food and a selection of premier Oregon beer and wines. Explore the wine-making process and storage facilities of the vineyard; enjoy the rolling hills and breathtaking views of the Willamette Valley. As the sun sets, we will also take time to honor and acknowledge Oregon’s tribal nations who inhabited and were caretakers of this land before us.
Buses will start loading at 4:15 pm and depart at 4:30 pm.
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9 p.m.-Midnight
TopGolf Suite
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Hospitality Suite
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Tuesday, Sept. 26, 2023
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8 a.m.-4 p.m.
Conference Center Lobby
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Registration and Information Desk
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8-9 a.m.
Conference Center Lobby and Terrace
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Breakfast
New attendees and their mentors are encouraged to sit together!
Thank you to our sponsor, Thomson Reuters
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9:15-10:30 a.m.
Williams/O'Neill
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Plenary Session – Look into the Clerk of the United States House of Representatives’ Legislative Operations
Join members from the Clerk’s office of Legislative Operations for a discussion of the legislative process in the House of Representatives. They will discuss the Clerk’s role in the House, Floor procedures, and their role in the House’s consideration of legislation.
Moderator: Jennifer Novak, Secretary, Idaho Senate
Panelists: Tim Regan, Chief, Office of Legislative Operations, U.S. House of Representatives; Jenelle Pulis, Senior Assistant Journal Clerk; Nikki Shulman, Senior Legislative Operations Clerk
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10:30-2:30 a.m.
Conference Center Lobby
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Update your headshot!
Has it been a while? A professional photographer will be standing by to help you refresh your Roster photo, LinkedIn profile, etc.
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11:30 a.m.-1:30 p.m.
Williams/O'Neill
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ASLCS Lunch and Business Meeting
Presiding: Timothy G. Sekerak, ASLCS president and chief clerk, Oregon House of Representatives
Thank you to our sponsor, International Roll-Call Corporation
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2-3 p.m.
Hellman
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Concurrent Session – Protests in Legislatures: Preparing for the Unplanned
During the course of a daily floor session, our role is to be ready for motions to be made, rules to be cited, Journal copy to write and legislation to be debated, all while ensuring that the legislative process and the will of the body moves forward. However, in recent years, protests aimed at disrupting or preventing proceedings within chambers and Capitols are on the rise. From red states to blue states, north, south, east, and west, these protests from members of the public and/or members of the legislature are occurring far and wide. This panel will discuss real-life events in legislative chambers to help you have a better game plan in place for when your daily session goes entirely off script.
Moderator: Jeff Takacs, Clerk of the House, Florida House of Representatives
Panelists: Tammy Letzler, Chief Clerk, Tennessee General Assembly; Obie Rutledge, Deputy Chief Clerk, Oregon House of Representatives; Paul Smith, Clerk of the House, New Hampshire House of Representatives
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2-3 p.m.
Williams/O'Neill
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Concurrent Session – From Chaos to Calm: Strategies for Social Media
Public trust. It's always a hot topic when talking about engaging with the public online. We know a social media presence is becoming increasingly essential, but it’s a fine line between transparency and scandal. During this concurrent session, we’ll examine different strategies on how non-partisan offices are navigating these social media waters, provide tips on how your own office can take that same plunge, and walk through a few ethical dilemmas that some chambers are facing today – and that yours may encounter soon enough.
Moderator: Becky King, Computer Systems Analyst, Kentucky Legislative Research Commission
Panelists: Andre Carpenter, House Audio/Video Production Supervisor, Tennessee House of Representatives; Lacy Ramirez, Reading Clerk, Oregon House of Representatives; City of Eugene Social Media Team
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3:15-4:15 p.m.
Williams/O'Neill
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Concurrent Session – Solutions-Oriented Leadership
As Clerks and Secretaries, we understand that the last several years have brought new and interesting challenges into our chambers. In this moderated, round table discussion, small groups of tenured leaders will focus on the challenging issues we are all grappling with in our legislatures. We will engage in a discussion about what strategies are working for us, and how we can be effective and resilient leaders in times of change.
Moderator: Mark Quiner, Director, NCSL Center for Ethics in Government
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3:15-4:15 p.m.
Hellman
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Concurrent Session – Reputation Matters: Should You Care or Not?
We have all worked with individuals with poor reputations. Reputations impact how members and staff interact with us and our offices. Learn why a good reputation is essential, how your reputation and those of your coworkers impact the office, and how you can change your reputation for the better.
Moderator: Jeff Beighley, Bulletin and Calendar Clerk, Wisconsin Assembly
Panelists: Michelle Fontenot, Clerk of the House, Louisiana House of Representatives; Scott Kaiser, assistant secretary, Illinois Senate; Jeff Takacs, Clerk of the House, Florida House of Representatives
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5-9 p.m.
Autzen Club, University of Oregon
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The Spirit of Oregon and a Tribute to ASLCS
Bring your game faces to this celebration of some of the best Oregon has to offer, featuring a bounty of food from all corners of our state and a special appearance by a fan-favorite guest, all amidst the backdrop of one of the nation’s top football stadiums. We’ll also be throwing it back as we take you down memory lane to pay tribute to ASLCS’s 80th anniversary! Please gather on the football field for a photo upon arrival!
Buses will start loading in two cycles at 4:45 pm, with departures at 5:00 pm and 5:30 pm.
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9 p.m.-Midnight
TopGolf Suite
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Hospitality Suite
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Wednesday, Sept. 27, 2023
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8:30 a.m.-3 p.m.
Conference Center Lobby
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Registration and Information Desk
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8:30-9 a.m.
Conference Center Lobby and Terrace
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Coffee and Pastries
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9-10:15 a.m.
Williams/O'Neill
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Plenary Session: Mason’s Manual Commission
The Mason's Manual Commission reviews parliamentary procedure issues in the states. Bring your questions and experiences to share!
Panelists: Yolanda J. Dixon, Secretary of the Louisiana Senate; Josh Babel, Deputy Chief Clerk, Arizona House; Obie Rutledge, Deputy Chief Clerk, Oregon House
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10:30-11:30 a.m.
Williams/O'Neill
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Plenary Session: Then and Now…a Retrospective
A discussion among active and retired society members about what’s new and what remains unchanged in the legislature.
Moderator: Brian Takeshita, chief clerk, Hawaii House of Representatives
Panelists: Alfred “Butch” Speer, retired clerk, Louisiana House of Representatives; Brad Hendrickson, retired secretary, Washington Senate; Sarah Bannister, secretary, Washington Senate; Michelle Fontenot, clerk, Louisiana House of Representatives
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11:45-1:15 p.m.
296 E 5th Ave
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Lunch at 5th Street Public Market
Eugene's historic marketplace is home to unique local shops, restaurants and eateries.
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1:30-2:15 p.m.
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ASLCS Standing Committees: “A” Committees*
- Bylaws and Standing Orders – Sousa
- Inside the Legislative Process – Joplin
- Site Selection – Bloch
- Technology – Seeger
*You are welcome to attend committee meetings even if you don’t currently serve on a committee – and to join others still in progress once yours has ended.
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2:15-3:15 p.m.
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Legislative Staff Breakout Sessions
Reconvene with your colleagues in a second breakout session and take your networking and problem-solving to the next level! Come prepared with questions or conversation starters.
Note: Staff Breakout Sessions are open only to legislative staff.
- Principal Clerks and Secretaries – Williams/O'Neill
- Assistant/Deputy Clerks and Secretaries – Hellman
- Legislative Operations: Journal Staff
- Legislative Operations: Technology Staff
- Legislative Operations: Calendar and Floor Staff
- Legislative Operations: Bill Status/History and Committee Staff
- Legislative Operations: Enrolling and Engrossing Staff
- Support Services: Fiscal Administration and Civics Education Staff – Studio B
- Support Services: PR, Facilities, Safety and Security Staff – Studio C
Sponsored by the ASLCS Support Staff Committee
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4-5:30 p.m.
Conference Center Lobby
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Legislative Expo and Reception
Thank you to our sponsor, Ernst & Young
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Evening on your own
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9 p.m.-Midnight
TopGolf Suite
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New Hampshire Night in the Hospitality Suite
Flannel optional.
Courtesy of the Host State Committee for the 2024 PDS in Manchester, New Hampshire
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Thursday, Sept. 28, 2023
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8 a.m.–3 p.m.
Conference Center Lobby
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Information Desk
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8-9 a.m.
Conference Center Lobby and Terrace
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Breakfast
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9:15–10 a.m.
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ASLCS Standing Committees: “B” Committees*
- International Communication and Development – Bloch
- Legislative Administrator – Seeger
- Membership and Communication – Sousa
- Support Staff – Joplin
*You are welcome to attend committee meetings even if you don’t currently serve on a committee – and to join others still in progress once yours has ended.
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10:15-11:30 a.m.
Williams/O'Neill
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Plenary Session: Collaborative Problem-Solving
Legislative staff can be part of situations where two sides are locked in a conflict, and they need to help resolve it. This hands-on workshop is designed to teach staff to apply the principles of negotiation to help explore creative ways of delivering solutions to conflicts in ways that can help all sides feel satisfied.
Speaker: Curt Stedron, director, NCSL Legislative Training Institute
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Noon
Williams/O'Neill
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Pin Contest
Turn in the pins and business cards you’ve been collecting all week – prizes will be awarded at the State Dinner!
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Lunch on your own
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1:15-2:45 p.m.
Williams/O'Neill
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Concurrent Session – Prevent & Overcome Burnout to Be Your Best Self
Are you experiencing burnout? Is your team? If so, you're not alone! Recent studies from Gallup show that almost 80% of employees experience burnout. But there's good news - burnout is preventable, and if you're already there, it's reversible. In this fun and informative session, you'll learn the skills and tools to prevent and overcome burnout at work, and how to do the same for your team. You'll learn what the latest research says are the root causes of burnout. We will also explore what research says are the four most important leadership traits. You will leave with an individualized action plan that you begin implementing right away. Let's get started!
Speaker: Amy Leneker, MPA, Leadership Consultant
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1:15-2:45 p.m.
Hellman
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Concurrent Session – Successfully Managing Up
Managing up is the essential skill of working effectively with your boss. And everyone in a legislature manages up, either to a direct supervisor, a legislator or a community of stakeholders. Learn what managing up is, why it’s important and strategies for successfully managing up to those around you.
Speaker: Angela Andrews, senior professional development partner, NCSL Legislative Training Institute
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3–3:45 p.m.
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ASLCS Standing Committees: “C” Committees*
- Canadian-American Relations – Bloch
- Professional Journal – Joplin
- Program Development – Sousa
*You are welcome to attend committee meetings even if you don’t currently serve on a committee – and to join others still in progress once yours has ended.
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3:45-4:30 p.m.
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ASLCS Special Committees
- Budget and Financial Review - Sousa
- Strategic Planning – Bloch
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6-7 p.m.
Conference Center Lobby and Terrace
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President’s Reception
Thank you to our sponsor, Propylon
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7-11 p.m.
Playwrights’ Hall
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2023 ASLCS State Dinner
Celebrate 80 years of ASLCS at the annual State Dinner!
Presiding: Timothy G. Sekerak, ASLCS president and chief clerk, Oregon House of Representatives
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10 p.m.-Midnight
TopGolf Suite
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Hospitality Suite
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Friday, Sept. 29, 2023
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8:30-9:30 a.m.
Hellman
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Business Meeting
Coffee & pastries will be served.
Presiding: Yolanda J. Dixon, ASLCS president and secretary, Louisiana Senate
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9:30-11:30 a.m.
Studio BC
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2023–24 Executive Committee
Presiding: Yolanda J. Dixon, ASLCS president and secretary, Louisiana Senate
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