The Future of Elections: Technology Policy and Funding Conference

6/5/2017
June 14-16, 2017 | Williamsburg, Va.

In the historic setting of Colonial Williamsburg, join us for a three-day conference where we will discuss the future of elections technology and how to pay for it. We’ll bring together legislators, legislative staff, election officials, and election administration experts from across the country to cross-pollinate ideas about how to update our voting infrastructure in an era of limited resources and heightened security concerns.

A primary goal of the conference is to connect legislators and staff with state and local election officials who live and breathe elections; experts who offer important considerations for where the elections policy field is heading; and vendors who provide the technological solutions that ultimately interface directly with voters. Together, these groups drive the future of elections.

The conference agenda can be found here and all of the resources and presentations used at the conference will be posted on the same webpage after the meeting. For policymakers who are new to elections technology, be sure to join us on Wednesday for the conference kickoff! We will begin in Richmond with a Capitol tour at 1:30 p.m. and a voting technology 101 primer before shuttling together down to Williamsburg.

The rest of the conference from the opening reception on Wednesday night through full days of programming Thursday and Friday explores these questions:

  • What are the major lessons learned from states currently or recently gone through the procurement process for elections technology?
  • What’s pushing change in voting technology?
  • What technology options exist now—do they match the vision for your state’s future election model?
  • Plenty of examples exist in election modernization and technological innovation. What are the barriers to sharing best practies within and across state lines?
  • How can data-driven decisions be made in the elections policy field?
  • What’s the intersection between elections technology and security, post-election audits, voter confidence, voter registration reforms, and military voter access?

In addition to a robust discussion on elections policy, participants can look forward to enjoying all that Colonial Williamsburg has to offer. Our hotel block extends through the weekend—so bring the whole family with you! 

Registration

Registration Information Registration fees are:

Legislators and Legislative Staff: $0

Meeting Presenters: $0

Business, Government & Others: $525

NCSL Foundation Sponsors: $475

Students: $150

Guests (spouse or immediate family): $150

Spouse/Guest Registration. The $150 guest fee includes admission to all scheduled meal functions and evening social events.

 

Two ways to register:

Register Online
Requires a credit card for everyone except legislators, legislative staff, and meeting presenters. Confirmations will be sent by email. Deadline to register online is June 2.

On-site Registration
If you can't make the  registration cut-off, onsite registration will be available at the hotel foyer beginning June 14.

Click To Register

Cancellations must be made in writing by fax 303-856-2554 or email to registration@ncsl.org Cancellations received prior to the start date of the meeting will be refunded minus a $50 processing fee. Registration fees are not refunded for no shows or cancellations received after the meeting start date.

Hotel Information

Hotel InformationEach attendee is responsible for making his or her hotel and travel arrangements. Please make your hotel reservations at the Woodlands Hotel & Suites. Because the hotel block reservation deadline has already passed, our nightly room rate of $138 (Deluxe Room) or $158 (King Suite) cannot be guaranteed. The special hotel rate applies Tuesday, 6/13 through Friday, 6/16. 

A block of rooms has been reserved at:
Williamsburg Woodlands Hotel & Suites
105 Visitors Center Dr., Williamsburg, VA 23185

Book your room

For call-in reservations, contact (800) 261-9530 and use the booking ID 44810.

If hotel rooms are unavailable, please contact Tricia Simmons for additional accommodations information.

Travel Information

Travel InformationNCSL will be providing free shuttles to Williamsburg from Richmond on Wednesday, 6/14 departing from the Virginia State Capitol building at 3:30 p.m.

The shuttles will originate from Williamsburg so that attendees arriving on Tuesday, 6/13 or Wednesday morning can shuttle roundtrip from Williamsburg to Richmond and back with NCSL staff. 

Outside of this free shuttle option, attendees are in charge of coordinating their own transportation to and from Williamsburg. We recommend using Uber.

Flights

There are more than 200 flights per day into three nearby airports. 

Newport News/Williamsburg International Airport (PHF) - 20 minutes from hotel.
From there, bus ($2), taxi ($60), Uber ($19-$24), or rent a car.

Norfolk International Airport (ORF) - 45 minutes from hotel.
From there, bus ($14), taxi ($180), shuttle (see below), Uber ($35-$46), or rent a car.

Richmond International Airport (RIC) - 45 minutes from hotel.
From there, bus ($15), train ($65-$180), taxi ($140), shuttle (see below), Uber $44-$58, or rent a car.

Shuttle
Partner with other attendees to reserve a private shuttle from Norfolk and Richmond airports. Contact James River Transportation 855-831-4343.

  • 3 passengers: $150 (gratuity included)
  • 9 passengers: $270 (gratuity included)

Train
Amtrak serves the Williamsburg Transportation Center with a connecting train from Washington, D.C. The center is just blocks from the Revolutionary City and provides car rentals and a cab stand. Amtrak: (800) 872-7245 or (757) 229-8750.

Special Needs
To ensure full participation and accessibility for all meeting attendees, please notify Tricia Simmons at (303) 856-1486 of any special accommodations you may require.

City Information
Learn more about Colonial Williamsburg here