Planning the Legislative Summit during the ever-changing landscape of the pandemic is challenging. Given the unknowns of the spread of COVID-19 in the weeks ahead, NCSL is moving forward with the comprehensive planning required for an event that lives up to the organization’s high standards. This includes taking numerous health and safety steps to ensure a safe meeting. This list may change based on public health regulations, but current measures include:
- Working with the convention center and hotels to ensure a hyper-focus on cleanliness, health and safety.
- Complying with public health rules and regulations, as well as sharing local, state and federal guidelines.
- Making efforts, where possible, to promote and implement social distancing and outdoor events.
- Providing hand sanitizer throughout the convention center and conference hotels.
- Sharing regular health updates via the NCSL app.
- Presenting signage in the convention center that strongly encourages healthy practices by all participants.
- Training NCSL staff to support a safe and healthy environment and follow COVID-19 protocols.
- Making masks readily available to attendees.
- Expecting unvaccinated attendees to wear masks indoors and practice strict social distancing.
- Offering food service in a safe manner to minimize attendee touchpoints. Venue staff near food will wear masks.
- Encouraging attendees to bring personal water bottles.
- Reminding attendees to screen for COVID-19 symptoms each morning before attending the meeting and to not attend if symptomatic.
- Instructing registrants in the days leading up to their travel to stay home if they have COVID-19 symptoms and refunding registration fees as necessary.
- Holding the opening reception outdoors and providing significant outdoor space for the closing social event.
- NCSL is currently exploring the feasibility of onsite COVID-19 testing if it is deemed necessary based on current infection levels in Hillsborough County.
More Time To Decide
NCSL is extending the early bird registration rate and the registration cancellation date to Oct. 1, 2021.
NCSL is diligently tracking virus developments, including the delta variant, in Florida and across the nation on a more-than-daily basis. The safety of meeting attendees—members, guests, partners, speakers and staff—is a top priority. For now, meeting interest and registrations remain strong. However, NCSL will take the necessary steps depending on local health conditions to ensure that the meeting will be safe, including postponing or canceling the Summit. For now, planning an outstanding event continues because NCSL knows legislators, legislative staff and others are incredibly eager to reconnect. However, that can only be done by prioritizing the safety and health of its members, staff and all meeting attendees.
If you have further questions, please don’t hesitate to contact us.