Reserve a Room
Housing for the NCSL Legislative Summit is currently closed at all other hotels. For changes, cancellations, or to request a new reservation (based on availability) at these hotels, please contact the hotel directly.
If the hotel is unable to assist in making a new reservation at the group rate, or during your requested dates of stay, you can connect through ARES* Click Here to book accommodations in Nashville. ARES is a third party housing site and not affiliated with NCSL.
*ARES is a third party site offers available hotels that may have room rates, deposits and/or cancel policies that differ from the contracted NCSL Hotels. Reservations will be made through a 3rd party travel agent, therefore, any questions regarding hotel policies or payments should be directed to the travel agent or the hotel directly. Any change or cancellations to reservations booked through this site must be made directly with the hotel.*
If you plan to bring a delegation or need special assistance, please contact Kathy Wiggins.
If you require special consideration to accommodate a disability, please specify your request in the ADA section of the hotel reservation process.
For questions about registration, contact NCSL. For questions about the hotel reservation process, contact NCSL's Housing Bureau at 800-967-8852 or email.
Note: The NCSL Housing Bureau DOES NOT contact attendees to solicit rates or new reservations. If you are contacted by a vendor who claims to represent NCSL, please notify NCSL.
NCSL Housing Policies 2019
To reserve a hotel room for the NCSL Legislative Summit you must first register for the meeting. All registrants will receive a registration confirmation email that will contain your registration confirmation number and a direct link to the NCSL housing page. Click the link to be directed to the NCSL housing website to secure your hotel reservation.
If you do not complete your hotel reservation directly after registering for the meeting, the registration confirmation email will provide your registration confirmation number and a unique URL that will allow you to access housing at your convenience. Please retain your registration confirmation email for this purpose.
Reservations must be completed by July 15, 2019. Rooms are available on a first-come, first-served basis until sold out.
Once your hotel reservation is made, you will receive a confirmation email. Please review the information for accuracy. If you do not receive a confirmation or if you have questions, please call customer service at 800-967-8852 (toll free), 847-996-5832 (international residents) or email firstname.lastname@example.org.
Do not contact your hotel to confirm your reservation until after July 15, 2019.
All room reservations require a valid credit card to hold each individual's reservation. It will not be charged at the time of booking. However, after July 15, 2019, hotels may charge one night’s room and tax to the credit card submitted.
Please note: A check may be used as payment at the hotel, but a credit card must be used to guarantee your reservation. Do not send checks to the NCSL Housing Bureau.
Modifications or Cancellations
Modifications can be made through July 15, 2019; either online through the housing website or by email. After July 15, 2019, modifications must be made by contacting your hotel directly.
No cancellations will be taken over the phone. Please submit all housing cancellations in writing via email. Cancellations can be made through July 15, 2019, by email. After July 15, cancellations must be made directly through your hotel.
If you must cancel, please do so at least 72 hours prior to scheduled arrival date to avoid a penalty of one night’s room and tax. Failure to check-in to the hotel on your scheduled date of arrival will result in the cancellation of all nights in your reservation and a no-show fee equal to one night's room rate plus tax will be retained/charged to your credit card by the hotel.
Please note: Cancelling your housing reservation does not automatically cancel your meeting registration. To cancel or modify your meeting registration, email or fax 303-856-2554.