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NCSL Registration Policies 2018

Online meeting registration generally requires payment by credit card. However, legislators and legislative staff may register online without a credit card guarantee, since in most cases, NCSL can bill your state.

Credit card payment is required for the CLE administrative fee, tours, youth and guest registration fees. Guest Registration is meant to accommodate spouses and immediate family members. Attendees from the same organization must register independently. No exceptions will be made. Spouse/guest designation will be clearly visible on name badge and not permitted to attend sessions.

Registration Substitution Policy: A $25 fee, plus any difference in registration rates, will be charged for all substitutions received by midnight on July 16th, 2018. After July 16th, substitutions are prohibited. To make a substitution: (a) submit a written notice of cancellation requesting payment transfer and (b) submit a new registration form.

Registration Cancellation & Refund Policy: All cancellations must be in writing and can be emailed to registration@ncsl.org or faxed to (303) 856-2554. Please note: Cancelling your meeting registration does not automatically cancel your hotel reservation. To cancel or modify your hotel reservation, contact the NCSL Housing Bureau at 800-967-8852 or 847-996-5832 (international).

NCSL Members (State legislators, state legislative staff, and NCSL international affiliates): A $50 fee will be charged for cancellations. Full conference registration fee, minus the cancellation fee, will be refunded if received in writing by midnight on July 29, 2018. PLEASE NOTE: Cancellations received after July 29, 2018 as well as no-shows will be charged full registration.

All others (this includes international legislators & international legislative staff who are not NCSL affiliates): A $100 fee will be charged for cancellations. Full conference registration fee, minus the cancellation fee, will be refunded if received in writing by midnight on July 16, 2018. PLEASE NOTE: Cancellations received after July 16, 2018 as well as no-shows will be charged full registration. Guest and Youth registrations fees will be refunded in full if received by midnight July 29, 2018.

Legislative Summit Anti-Harassment Policy

The National Conference of State Legislatures is committed to hosting a successful Legislative Summit for all participants – legislators, legislative staff, Foundation members, private sector attendees, government representatives, exhibitors, speakers, volunteers, international attendees, NCSL staff members, service providers and guests. NCSL commits to providing a safe and welcoming conference environment for all participants regardless of gender, race, ethnicity, color, sexual orientation, gender identity, disability, age, religion or any other characteristic protected by law. NCSL will not tolerate harassment or unacceptable behavior of any type at the conference. Unacceptable behavior includes but is not limited to: harassment, intimidation, or discrimination in any form; physical or verbal abuse; disruption of presentations at sessions or meeting events; inappropriate verbal comments; inappropriate use of images in meeting spaces or in presentations; and threatening or stalking any participant.

If you experience harassment or hear of any incidents of harassment or unacceptable behavior, we ask that you contact either William Pound, NCSL executive director, or Nancy Rhyme, NCSL deputy executive director, so that we can take appropriate action.

NCSL reserves the right to take any action deemed necessary and appropriate including but not limited to, immediate removal from the meeting without warning or refund, in response to any incident of harassment or unacceptable behavior, and NCSL reserves the right to prohibit attendance at any future meeting.