Legislative Staff Coordinating Committee

Meeting Summary

Boston, Massachusetts
May 6, 2011
Welcome and Introductions
Tim Rice, NCSL Staff Chair, opened the meeting by welcoming and introducing LSCC members.  He told the attendees that several LSCC members were participating in a concurrent Executive Committee Work Group meeting on Standing Committee Review of Structure and Policy Development Process and would be late.
Preview of Executive Committee
Tim noted that Executive Committee would review survey results of NCSL priorities at breakfast on Saturday.  He invited LSCC members to sit in on any of the Executive Committee meetings the following day.  He said there were seven staff positions on Executive Committee that would be filled at the Legislative Summit in San Antonio.  Tim concluded by noting that NCSL President Senator Richard Moore would present a civility accord to Executive Committee for signature.
Executive Director’s Report
Bill Pound, NCSL Executive Director, said that the FY 2012 NCSL budget would be presented to Executive Committee for its review and approval.  He projected that the FY 2011 budget would show a slight deficit, depending on expenditure savings and increased dues revenue in the next two months, but the FY 2012 budget is written with a small surplus.  Bill noted that there will be no Spring Forum in 2012 due to declining attendance and conflicts with legislative sessions in April.  He indicated that Executive Committee would review survey results of NCSL priorities at breakfast on Saturday.  Bill concluded his remarks by confirming two plenary session speakers for Legislative Summit—author Jim Collins and Texas Governor Rick Perry—and noted that registration was slightly ahead of Louisville to date.
Reports from LSCC Work Groups
NCSL Bylaws Review.  Michael Adams, NCSL Staff Vice Chair, described progress made by a special work group set up by Tim Rice to examine staff nominating procedures in filling staff vacancies on Executive Committee.  He noted that one conference call had already been held, and a second was tentatively scheduled for May 19.  He said that the work group’s deliberations could result in proposed changes to either the NCSL bylaws or LSCC guidelines.
Staff Section Officers.  Jimmetta Peoples, chair, indicated that seven staff sections have scheduled professional development seminars (PDS) for fall 2011, with three of the seminars being joint meetings.  She described the new staff section officers orientation session at Legislative Summit on August 9; the status of e-learning grants to support staff section webinars; and the recommended hub cities for 2012 PDS—Atlanta, Austin and Madison, with Madison appearing to generate the most interest.
Strategic Planning.  Michael Adams noted that the work group members had discussed strategic issues being addressed by each of their LSCC work groups.  He said there also was discussion of initiating a mentorship program for new LSCC members.
Strengthening Legislative Staff.  Jan Yamane, vice chair, said a new staff self-assessment tool would be drafted in June.  After pilot testing, it will be rolled out for use by staff in the fall.
Professional Development.  Jay Pearson, work group subcommittee chair, reviewed the work group’s three subcommittee reports:  1) organization of the NCSL-U website; 2) potential e-learning proposals; and 3) middle and senior management outreach.  Karl Kurtz, NCSL Director of the Trust for Representative Democracy, described this year’s Legislative Staff Manage Institute (LSMI).  He said a marketing program is underway to boost attendance, and gave an update on the involvement of USC and Sacramento State University with LSMI.  He said that although there have been staff changes at both universities, both are fully committed to working with LSMI.
Outreach.  Angela Andrews, NCSL Legislative Management Program, presented a new flyer describing NCSL’s Personal and District Staff Network.  She noted that there will be a personal and district staff training preconference at Legislative Summit on August 8.  Kathy Wiggins, Director of NCSL’s International Program, reviewed the International Program agenda at Legislative Summit.  Jan Goehring, NCSL Trust for Representative Democracy, described Project Citizen and a pilot program designed to involve legislative staff in the classroom.  Diane Chaffin, NCSL Director of Operations, reported on the need to update Statehouse Ambassadors’ lists and described the Statehouse Ambassadors’ session at Legislative Summit.
Legislative Institution.  Wendy Madsen, chair, updated the committee on Senator Moore’s civility initiative and the NCSL model code of conduct.  She noted that there will be a civility session at the personal and district staff training seminar in San Antonio.  Wendy said the series of videos designed to promote legislative service as a career were progressing well, with seven of 10 complete.  She indicated that the work group was exploring a similar type of video project for senior staff that would address why staff have decided to make legislative service a career.  Wendy concluded her remarks by describing a young professional’s pilot project being developed on NCSL’s website.
Other Business
Michael Adams emphasized the importance of LSCC staff finding time to discuss with their staff the values of participating in NCSL, especially through LSMI, Legislative Summit and the new Personal and District staff Network.  Tim Rice pointed to an excellent one-page document that Wyoming Representative Rosie Berger, NCSL Executive Committee member, had prepared (with assistance from Wendy Madsen) on “getting your money’s worth from NCSL.”
Plans for San Antonio
Tim Rice reviewed the legislative staff workshop sessions scheduled for August 10 that will present and survey results of challenges facing legislative staff and potential solutions.  He concluded be describing the final “celebration of legislative staff” session on August 11 that will have no speaker, but will have a band. 

The meeting adjourned.