Legal Services Staff Section Standing Orders

 

As of 10/05

When adopting policies of a continuing nature, the LSS Executive Committee records its actions in the form of standing orders.  Standing orders remain in effect until amended or repealed by action of the same or a succeeding Executive Committee.

1. Guidelines for Retired Members—Adopted September 1999, New Orleans, La.

Members of the NCSL Leadership Staff Section (hereafter referred to as NCSL-LSS) who leave active legislative employment are eligible to continue their membership in the NCSL-LSS as “retired members.”  Retired members shall be defined as those former NCSL-LSS members actually drawing retirement benefits from legislative service and those who have left legislative employment but are employed elsewhere.  Lobbyists registered to lobby state legislatures shall not be eligible for retired member status.

A retired member shall not have voting privileges, but is eligible to receive all other privileges of NCSL-LSS membership.  Specifically, a retired member is eligible to participate in the NCSL-LSS annual training seminar in the same manner as an active legislative staff member.  The retired member will pay the same registration fee as for guest registration. 
Application for retired member status shall be made in writing to the current NCSL-LSS chair.  Final approval shall be by majority vote of the NCSL-LSS Executive Committee.

2. LSS Executive Fund—Adopted September 2002, Portland, Me.

Findings & Purpose:
The Leadership Staff Section finds that several of the member states of the NCSL have travel restrictions involving expense reimbursement that prohibit many from attending and participating in staff section sponsored seminars and meetings.  This limit of state funding impairs numerous, talented individuals from ascending to leadership positions within the Leadership Staff Section, some of which require travel for participation on other committees within the NCSL.  It is the intent of the Leadership Staff Section to address this issue with the creation of a funding mechanism that will aid, if not offset, the expenses incurred for those who are elected to govern or represent our staff section.

Creation:
There is hereby created - under the auspices of the NCSL - the Leadership Staff Section Executive Fund, hereafter referred to as “the Executive Fund.”  The fund shall be administered by the Leadership Staff Executive Committee.

Housing of Executive Fund:
The Executive Fund shall be located in the Leadership Staff Section accounts of the NCSL.  All contributions to the Fund shall be sent directly to the NCSL marked for that specific account.  All pertinent tax information shall be made available to contributors to the Fund.

Solicitation:
Each year, the newly elected Chair of the Leadership Staff Section shall compose one general mailing to potential contributors identified by the members of the LSS Executive Committee.  This letter will originate from—and be signed only by—the Chair of the section in his or her official capacity on NCSL stationery.  The letter will not make mention of any individual that might benefit from any contribution, but will only speak of the Leadership Staff Section, the Leadership Staff Executive Committee and its officers generally.  The letter shall point out the tax deductible benefits of contributing to the Executive Fund.

Operation of the Fund:
Members and officers of the Leadership Staff Executive Committee and members of the Leadership Staff Section serving on the NCSL Executive Committee shall submit a formal letter of funding approval to the Chair of the Leadership Staff Executive Committee for assistance from the Executive Fund.  Said letter shall include, but not be limited to, the purpose of travel, quote of amount requested from the Executive Fund, a breakdown of said quote and the current applicable expense and reimbursement level/travel policy for the state or chamber of which you are in the employ.  The letter must be received by the Chair at least two months prior to the scheduled date of the meeting.

The letter of funding approval shall be reviewed by members of the Executive Committee and voted on during any scheduled meeting of the Leadership Staff Executive Committee or by a call for a vote via e-mail from the Chair.  The person requesting the assistance from the Executive Fund shall be prohibited from voting due to the direct pecuniary interest.  Voting results are determined by simple majority.

Moneys available for withdrawal from the Executive Fund are limited to the actual balance in the fund.

In the event of insufficient funds being available to meet the letters of application, preference for funding from the Executive Fund shall be given as follows:

1 - Section Chair
2 - Section 1st Vice Chair
3 - NCSL Executive Committee Member
4 - Section 2nd Vice Chair
5 - Section Immediate Past Chair (if not on NCSL Executive Committee)
6 - Non-officer section Executive Committee members, excluding ex-officio members

Should a letter for funding be requested by the Chair, the 1st Vice Chair shall call for the vote.  

Should funds be offered by the Executive Committee that are less than the amount requested, the requestor of the funds has the right to accept the amount offered or withdraw their letter of funding approval.

Any officer or member of the Leadership Staff Executive Committee or any members of the Leadership Staff Section serving on the NCSL Executive Committee that receives moneys from the Executive Fund shall sign a letter of acceptance of moneys from the Executive Fund which shall state in form, “in the event of meeting cancellation, personal or professional obligation or any other natural disaster, terrorist act or act of God, the receiver of moneys from the Executive Fund shall reimburse - in full - the moneys withdrawn from the fund.”

Approved moneys shall be mailed to the applicant prior to the meeting for which the moneys were requested.  In the event of a meeting cancellation, for any reason, all moneys must be returned to the NCSL for redeposit into the Executive Fund.  The beneficiary of the moneys shall accept all responsibility for the return of such moneys.

Accounting of the Fund:
Copies of the activities of the Fund shall be provided annually to the Executive Committee at a time designated by the Chair.  Any amount remaining in the Executive Fund from the prior year’s solicitation shall be automatically carried over.
Transfer of Money from the Executive Fund:
The LSS Executive Committee may transfer money from the Executive Fund to the LSS Special Meeting Fund at any time, except if such transfer would reduce the balance of the Executive Fund below $1,000.

3.  The LSS Professional Development Revolving Account

Creation:

There is hereby created—under the auspices of the NCSL— the Leadership Staff Section Professional Development Revolving Account, hereafter referred to as the PDRA.  The PDRA is created to hold surplus monies (if any) generated by the LSS Fall Professional Development Seminar.  The PDRA shall be located in the Leadership Staff Section accounts of the NCSL. 

Administration
Funds in the PDRA will be administered by the LSS Executive Committee. 

Moneys available for withdrawal from the PDRA are limited to the actual balance in the fund. Expenditures from the PDRA require approval of the LSS Executive Committee by an affirmative vote of a majority of its voting members.
A report on the activities of the PDRA shall be provided annually to the Executive Committee by the NCSL LSS liaison at a time designated by the LSS Chair.  Any amount remaining in the PDRA shall be automatically carried over.

For More Information

Contact an officer or a member of the executive committee, or contact Stacy Householder, the NCSL liaison for LSS, at (303) 364-7700.