ASLCS 2019 PDS Agenda

8 a.m.-1 p.m.
North Room (Third Floor)

2020 Mason's Manual Commission
Presiding: Alfred W. "Butch" Speer, Chair of the 2020 Mason's Manual Commission and Chief Clerk, Louisiana House of Representatives

Registration & Information Desk

2018-2019 Executive Committee Meeting
Presiding: Patrick Harris, Secretary of the Alabama Senate and ASLCS President 

Internal Audit Committee Meeting 

New Member Mixer in the Hospitality Suite
Contact Melissa Bybee-Fields if you would like to mentor a new attendee!

Opening Night Reception

The Washington Host State Committee welcomes everyone to the PDS with cocktails, hors d'oeuvres and spectacular views of Seattle. The Columbia Tower Club is a very short walk from both the Renaissance and Kimpton Hotel Vintage.

Hospitality Suite

Registration & Information Desk

Breakfast
Thank you to our sponsor, Thomson Reuters!

New Attendee Breakfast and Orientation

We’ll welcome new attendees to ASLCS and the annual Professional Development Seminar and provide useful tips to make the most of your time in Seattle. Enjoy breakfast with your mentor and other first-time attendees. 

Sponsored by the ASLCS Membership and Communication Committee

Plenary Session — Leadership Redefined: The 12Xs of Success for Today's Leader
For years, leadership was thought to be all about authority, title, ownership or responsibility, but there’s a NEW reality in American business and government: Leadership is also about INFLUENCE. And in every organization, there are team members are driving the culture and climate of the business, for good or bad. Dave Weber shares 12 points, proven strategies that everyone can use to positively influence people in every area of their life.

Learning Outcomes: 

• Discover the secrets to inspire teammates, overcome opposition and not let others pull you down. 
• Learn how to make progress in achieving your personal and professional goals. 
• Consider new, creative options and get others on board.

Introduction: Patrick Harris, ASLCS President and Secretary of the Alabama Senate
Speaker: Dave Weber 

Transportation to Olympia (boxed lunch provided)
Buses will begin loading across from the main entrance at 11:45 a.m.

Welcome to the Capitol!

Meet in the Senate Chamber to hear from Lieutenant Governor Cyrus Habib and Representative John Lovick, Speaker Pro Tem of the Washington State House of Representatives.

Tours of the Capitol Grounds (optional)
Tours of the Capitol Building, Grounds and Mansion will begin outside the Chamber doors in the Rotunda. Please RSVP to Secretary.Senate@leg.wa.gov.

Staff Breakouts

Seven breakout sessions (open only to legislative staff):

• Principal Clerks and Secretaries - Senate Majority Caucus Room, 304 Legislative Building
• Assistant/Deputy Clerks and Secretaries - House Majority Caucus Room, 340 Legislative Building
• Legislative Operations: Journal Staff - Senate Republican Caucus Room, 313 Legislative Building
• Legislative Operations: Technology Staff - House Republican Caucus Room, 334 Legislative Building
• Legislative Operations: Enrolling and Engrossing Staff - Senate Rules Room, 220 Legislative Building
• Legislative Operations: Calendar, Bill Status/History and Committee Staff - House Rules Room, 123 Legislative Building
• Administrative and Support Services: Administration, PR, Facilities, Safety and Security Staff - Senate Hearing Room 2, John A. Cherberg Building

Welcome to Washington Reception 

Please join us in the beautiful Washington State Capitol Rotunda and historic State Reception Room for dinner and drinks. Squaxin Island Drummers will provide a musical performance as you feast on freshly caught salmon prepared by the Nisqually Indian Tribe.

Thank you to the Squaxin Island and Nisqually Tribes for sponsoring this event!

Return to Seattle
Buses will begin loading at 7:15 p.m.

Hospitality Suite

Registration & Information Desk

Concurrent Session — ASLCS Escape to Seattle!
“Breakout” your critical thinking skills and learn about ASLCS in this fun and informative team building session by solving puzzles and clues in the style of the popular escape room game.

Sponsored by the ASLCS Membership and Communication Committee

Concurrent Session — Is it Blackstone or May or Beauchesne’s or Bosc OR Jefferson’s or Deschler’s or Cushing’s or Hughes’? Why Are We So Close — and Yet So Far Apart? 
This will be a free-flowing discussion about parliamentary practice on each side of the 49th parallel, with asides thrown in from the point of view of the Scottish Parliament.

Moderator: Tracey White, Head of Chamber, Reporting and Broadcasting Group, Scottish Parliament

Panelist: Shayne Davies, Deputy Clerk, New Brunswick Legislative Assembly

Panelist: Alfred W. Speer, Clerk, Louisiana House of Representatives

Sponsored by the ASLCS Canadian-Relations Committee

Concurrent Session — Managing and Leading a Multigenerational Workforce
Managers and organizational leaders are increasingly challenged with managing generational diversity in their workforces due to differing mindsets, work styles and communication styles. This workshop will provide strategies for recruiting, retaining, and managing across generations and creating a work environment that aligns with the unique characteristics of the multiple generations.
 

Speaker: Dr. Melissa Furman, Career Potential LLC 

Concurrent Session — Contracting, the Unknown: What I Wish I'd Known Before We Took the Leap
Clerks and secretaries assume many different roles in the legislature. One of those roles is intermediary between the legislative process and new technologies. Learn what fellow clerks and secretaries wished they’d known when contracting out for new technologies and gain insights from legislative technology experts about their role in this process.

Moderators: Joshua Babel, Assistant Chief Clerk, Arizona House of Representatives; and Scott Kaiser, Assistant Secretary, Illinois Senate
Panelist: Susan Kannarr, Chief Clerk, Kansas House of Representatives 

Panelist: Robert Haney, Chief Clerk, Texas House of Representatives

Panelist: Ray Jacobs, LEG-TECH Procurement Specialist, Washington State Legislature

Sponsored by the ASLCS Technology Committee

Annual Business Meeting and Luncheon
Presiding: Patrick Harris, Secretary of the Alabama Senate and ASLCS President

Thank you to our sponsor, International Roll-Call Corporation!

Evening on Puget Sound

Enjoy a dinner cruise on Elliott Bay aboard the Salish Explorer, featuring the music of Andrew Landers and Mainstreet Struggleville. 
Buses will load across from the main entrance at 4:15 p.m. and return attendees to the Renaissance after the cruise.

Thanks to our sponsor, Tulalip Cares!

Hospitality Suite

Information Desk    

Breakfast
Thank you to our sponsor, Tallan!

Legislative Expo
Show—and share—how you do your job with your ASLCS colleagues! This event is a great way to see how different chambers handle similar administrative challenges. 
 

Sponsored by the ASLCS Support Staff Committee

Jurisdictional Updates from Abroad
Hear from our international clerks about what is new and interesting in legislative chambers across the globe, what challenges they are facing, and how they manage these unusual circumstances.
 

Moderator: Obie Rutledge, Chief Deputy Clerk, Oregon House of Representatives

Sponsored by the ASLCS International Communication and Development Committee    

Committee Chair Transition
Presiding: Paul Smith, Clerk of the New Hampshire House of Representatives and ASLCS President-Elect

Concurrent Session — Coaching the Legislative Team of the Future
Working effectively and respectfully in a team means being able to communicate succinctly and listen carefully. So be prepared for a fun time of interacting and improvisingwith our very own Dr. Tammy Wehrle, Legislative Education and Outreach Officer for the Wisconsin Senate.

Sponsored by the ASLCS Support Staff Committee

Concurrent Session — Going Green: Washington, Oregon and the State of Legalized Cannabis

Top regulators from the Washington State Liquor & Cannabis Board (WSLCB) and Oregon Liquor Control Commission (OLCC) will discuss the state of the legal cannabis industry in their respective states, two of the first three states to legalize recreational cannabis. Their conversation will include issues regulators are working on in Oregon and Washington and observations regarding work with legislators in their home states and Congress. The WSLCB and OLCC deal with myriad issues including: youth access, testing standards, consumer safety, product demand, and the work to standardize regulations across state lines as more states legalize adult use cannabis.
 

Moderator: Brad Hendrickson, Secretary, Washington Senate

Speaker: Rick Garza, Director of the Washington State Cannabis and Liquor Control Board 

Speaker: Steve Marks, Executive Director of the Oregon Liquor Control Commission

Concurrent Session — Staying Healthy in a Stressful Workplace
Learn how to incorporate stress relief and relaxation techniques through yoga and meditation into your workday.

Speaker: Tammy Wright, Clerk of the New Hampshire Senate

Concurrent Session — We're a Part of History!
Our Code of Ethics charges us to “Be instilled with a deep sense of pride in the knowledge of the privilege to be a part of a great social experiment in the governing of man.” But how do we do that? One way is with stories. Come hear from members about the history of the society and their time as legislative staff. And don’t forget to bring your questions!

Panelist: Patrick O’Donnell, Clerk of the Nebraska Legislature 

Panelist: Brian Ebbert, Floor Director, Officer of Speaker Anthony Rendon, California Assembly

Panelist: Siân Wilkins, Head of Chamber and Committee Service, National Assembly for Wales

Sponsored by the ASLCS Support Staff Committee 

Evening on your own

Maine Night in the Hospitality Suite

Courtesy of the Host State Committee for the 2020 PDS in Portland, Maine

Breakfast on your own

Plenary Session — Tales from the Labyrinth II
Mason's Commissioners will discuss the ins and outs and ups and downs of some of the thornier issues addressed by the Manual, with possible insights into how the Manual's treatment of those issues may change in 2020. Any attendee wishing to “Ask Mr. Mason” a live question will find an opportunity to do so.

Introduction: Patrick Harris, ASLCS President and Secretary of the Alabama Senate
Moderator: Alfred W. “Butch” Speer, Clerk of the House, Louisiana House of Representatives
Panelist: Jim Drake, Chief Clerk, Arizona House of Representatives
Panelist: Russell Humphrey, Chief Clerk, Tennessee Senate
Panelist: Susan Furlong, Chief Clerk, Nevada Assembly

Panelist: Tara Perkinson, Chief Deputy Clerk, Senate of Virginia

"A" Committees (4)*
Bylaws and Standing Orders: North Room
Inside the Legislative Process: West Room
Site Selection: South Room
Technology: East Room

3:45-4:30 p.m.

North Room

President's Reception
Thank you to our sponsor, Propylon!

State Dinner
Celebrate ASLCS at the annual State Dinner, featuring entertainment from live karaoke band Rock-Bot!

Presiding: Patrick Harris, Secretary of the Alabama Senate and ASLCS President

Hospitality Suite

Business Meeting

Coffee will be served.

Presiding: Paul Smith, Clerk of the New Hampshire House of Representatives and 2019-2020 ASLCS President

2019-2020 Executive Committee Meeting
Presiding: Paul Smith, Clerk of the New Hampshire House of Representatives and ASLCS President