ASLCS 2018 PDS Agenda

9/20/2018

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Preliminary agenda for the 2018 ASLCS PDS - check back for updatesThe 2018 ASLCS Professional Development Seminar (PDS) is being held September 23-28 at the Madison Concourse Hotel in Madison, Wisconsin. Don’t miss this opportunity to fully participate in the activities of ASLCS.

The agenda for the 2018 PDS includes plenary and concurrent programs, staff breakouts, and sessions for the Executive Committee, standing committees, special committees, and the 2020 Mason’s Manual Commission.

Here's the current agenda - please check back for updates. All events take place at the Madison Concourse Hotel unless otherwise noted.

Return to the PDS Homepage.

SUNDAY, SEPT. 23
Time Sessions

8 a.m.-1 p.m.
Conference Room I

2020 Mason's Manual Commission
Presiding: Alfred W. "Butch" Speer, Chair of the 2020 Mason's Manual Commission and Chief Clerk, Louisiana House of Representatives
1-5:30 p.m.
Madison Concourse Hotel (2nd Level Foyer)

Registration & Information Desk

 
1-3 p.m.
Conference Room II		 Nominating Committee
 
3-5 p.m.
Conference Room I

2017-2018 Executive Committee meeting

Presiding: Robert Haney, Chief Clerk of the Texas House of Representatives and 2017-2018 ASLCS President 
5-5:45 p.m. 
Conference Room I

Internal Audit Committee meeting 

(Immediately following Executive Committee meeting)
6-7:30 p.m.
Wisconsin Capitol Rotunda

"Tailgate in the Badger State" Welcome Reception
Show your ASLCS spirit with a tailgate kick-off in the stunning Wisconsin Capitol Rotunda. Enjoy some great Wisconsin fare, such as our world-famous cheese curds and locally brewed beer, and a special guest appearance from the one and only Bucky Badger!

Exit hotel at Wisconsin Ave. and walk 1 block to Capitol.
8:30-9 p.m.
Parlor 638

New Member Mixer in the Hospitality Suite

 
9 p.m.-Midnight
Parlor 638

Hospitality Suite

 
monDay, sept. 24
8 a.m.-5 p.m.
2nd Level Foyer

Registration & Information Desk

 
8-9:15 a.m.
Madison Ballroom

Breakfast
Thank you to our sponsor, Tallan Inc.!
8-9:15 a.m.
University AB

New Attendee Orientation
Sponsored by the ASLCS Membership and Communication Committee
9:30-Noon
Wisconsin Ballroom

Plenary Session –  Managing Energy and Stress During Times of Change
Elections always bring change to ASLCS members – along with often profound shifts in leadership and agendas. When you add change to the demands of legislators, constituents, and campaigns, we can often be left feeling stressed and tired. Our response to rising pressures in the workplace is to work longer hours.  Unfortunately, that quickly takes a toll on our productivity, creativity, engagement and health.  The problem with time is that it’s a finite resource (you only get 24 hours in a day). But energy is renewable. During this workshop, we’ll examine the stress that comes from constant change, explore the four wellsprings of energy, and take a closer look at what you’re doing to contribute (or not) to your own health as a state principal or associate. Commit to habits and practices that will support the life and career that you deserve.

By the end of the session, you will:
  • Recognize how your response to change impacts your buzz and reputation
  • Explore what happens every time you go through a change
  • Build awareness around how frequent changes can cause stress and practice strategies to get through transitions successfully
  • Identify four wellsprings of energy and how it relates to stress and performance
  • Commit to a 30-day challenge that will move you closer to the life you deserve

Introduction: Robert Haney, ASLCS President and Chief Clerk of the Texas House of Representatives
Speakers: Cindy Maher and Jamie Guite, Leading Edge Coaching and Development 
 

Lunch on your own
1:30-1:45 p.m.
Wisconsin State Capitol

Welcome from Senate Majority Leader Scott Fitzgerald and Assembly Speaker Robin Vos

 Assembly Chambers, 2nd Floor West Wing
1:45-4:30 p.m.
Wisconsin State Capitol

Staff Breakouts

 

Seven breakout sessions (open only to legislative staff):

  • Principal Clerks and Secretaries - 413 North
  • Assistant/Deputy Clerks and Secretaries - 201 Southeast
  • Legislative Operations: Journal Staff - Assembly Parlor, 2nd Floor West Wing (behind the chambers)
  • Legislative Operations: Technology Staff - 225 Northwest
  • Legislative Operations: Enrolling and Engrossing Staff - 330 Southwest
  • Legislative Operations: Calendar, Bill Status/History and Committee Staff - 411 South
  • Administrative and Support Services: Administration, PR, Facilities, Safety and Security Staff - Senate Parlor, 2nd Floor South Wing (behind the chambers)
5:30-8:30 p.m.
Monona Terrace Community and Convention Center

Rooftop Rendezvous 
Hop on the trolley to join us for a cocktail reception at the Frank Lloyd Wright-designed Monona Terrace. Enjoy amazing views of the Capitol, downtown skyline and Lake Monona from the rooftop terrace. Trolley rides around the Capitol and down State Street, a Madison favorite, will be available after the group photo is taken.
 

Trolleys will begin loading outside the Madison Concourse's Wisconsin Ave. entrance at 5:15 p.m.
9 p.m.-Midnight
Parlor 638

Hospitality Suite

 
tuesDay, sept. 25
8 a.m.-5 p.m.
2nd Level Foyer		 Registration & Information Desk
 
8-9 a.m.
Madison Ballroom

Breakfast 
Thank you to our sponsor, Thomson Reuters!
9-10:30 a.m. 
Capitol Ballroom A

Concurrent Session – Continuity of Government in the State of Wisconsin
Learn how the State of Wisconsin approaches Continuity of Government (COG) and Continuity of Operations (COOP), including how State Essential Functions are tied into COG/COOP planning; key planning considerations; and how the plan is implemented. The speaker will also discuss the State Legislature's tabletop exercise and relocation drill during Dark Sky 2018.
Speaker: Eugene Essex, Director, Continuity of Government, Wisconsin Department of Administration
9-10:30 a.m. 
Capitol Ballroom B

Concurrent Session – Civic Education: Inspiring the Next Generation of Leaders 
See examples of how chambers are performing outreach to the public and teaching and inspiring students to be involved in the legislative process.
Moderator: Sarah Burhop, Legislative Records Clerk, Wisconsin Senate
Panelist: Dr. Tammy Wehrle, Legislative Education and Outreach Officer, Wisconsin Senate

Panelist: Jay Pearson, Sergeant-at-Arms/House Information & Communications Services Director, Virginia House of Delegates

Panelist: Josh Babel, Assistant Chief Clerk, Arizona House of Representatives

Panelist: Colleen Rust, Civic Education and Intern Coordinator, Washington State Senate
Panelist: Gena Plummer, Administrative Services Analyst, Nevada Senate

Sponsored by the ASLCS Support Staff Committee
10:45 a.m.-Noon
University Room

Concurrent Session – The Amazing ASLCS Race

Build up your teamworking and communication skills while learning more about ASLCS and its resources. Designed to challenge new AND returning ASLCS members! Some assembly required. Fun for all ages.
Moderator: Maryann Horch, Senior Systems Analyst, Senate of Virginia
Panelist: Melissa Bybee-Fields, Chief Clerk, Kentucky House of Representatives

Panelist: Barrett Dudley, Assistant Parliamentarian, Arkansas House of Representatives

Panelist: Gena Plummer, Administrative Services Analyst, Nevada Senate

Panelist: Tim Sekerak, Chief Clerk, Oregon House of Representatives
Panelist: Angela Smith, Secretary to the Clerk, Louisiana House of Representatives

 

Sponsored by the ASLCS Membership and Communication Committee
10:45 a.m.-Noon
Capitol Ballroom B

Concurrent Session – When Work Gets in the Way of Life and Life Gets in the Way of Work

Most of us have asked the question, “How do I maintain a work-life balance?” – only to realize that for those who work for the legislature, the term “balance” is overrated and most likely impossible. This session will focus on work-life integration and how to maintain your sanity and well-being as your personal and professional lives merge into one.
Moderator: Rob Hunt, Clerk, Maine House of Representatives

Panelist: Effie Ameen, Secretary, Colorado Senate

Panelist: Meggan Foesch, Business Manager, Wisconsin Senate

Panelist: Carrie Maulin, Chief Clerk, Idaho House of Representatives

Panelist: Jennifer Novak, Secretary, Idaho Senate
Noon-2 p.m.
Madison Ballroom

Annual Business Meeting and Luncheon
Presiding: Robert Haney, Chief Clerk of the Texas House of Representatives and ASLCS President

 

Thank you to our sponsor, International Roll-Call Corporation!
2-4:30 p.m.
Senate Room B		 2020 Mason's Manual Commission Case Law Citations Subcommitee
Presiding: Alfred W. "Butch" Speer, Chair of the 2020 Mason's Manual Commission and Chief Clerk, Louisiana House of Representatives
2-4:30 p.m.
University Room

Community Service Project – Dane County Humane Society

Join us after the Business Meeting and Lunch to make No Sew Fleece Cat and Little Critter Beds. These soft blankets go home with newly adopted cats, so there is a constant need for them. We can also make smaller beds for guinea pigs, rats, and other little critters. This is an easy project anyone can do and won’t take much time. Feel free to stop in anytime between 2:00-4:30. Material will be pre-cut and ready to tie. Please fill out this Doodle poll if you plan to participate so that we have enough supplies on hand.
 
Another simple project you can do in advance and bring along to the conference: bird nests for orphaned or injured birds. If you'd like the crochet pattern instead, contact Julie Martyn.

Note: There will be a donation box at the Registration and Information Desk from Sunday through Thursday. You can also donate online (and please mention ASLCS PDS in the Comments field).
4-5:30 p.m. Special Committee meetings (if needed)
4-9:30 p.m.
Various locations

Optional Tours / Evening on your own

  • Drop-In Tours at Historical Museum 5:00-6:30 pm
  • Madison Craft Beverage Tour 5:00-9:30 pm (Tour is full.)
  • Tours of the Wisconsin State Capitol Dome 4:00/4:45/5:30 p.m. (RSVP required, limit 20 participants for each tour)

Contact Jeryn Veserat to RSVP for any of the tours.
9 p.m.-Midnight
Parlor 638

Hospitality Suite

 
wednesDay, sept. 26
8 a.m.-5 p.m.
2nd Level Foyer

Information Desk    

 
8:30-10:30 a.m.
Madison Ballroom

Breakfast

Thank you to our sponsor, Propylon!
8:30-10:30 a.m.
Wisconsin Ballroom

Legislative Expo
Sponsored by the ASLCS Support Staff Committee
10:30 a.m.-Noon
Capitol Ballroom A

Tales from Across the Seas: True-Life Stories and Wisdom from International Clerks
Learn something new about parliamentary procedure from the experiences of clerks and secretaries overseas.
Moderator: Liz Clark, Secretary, Alaska Senate
Noon-12:30 p.m.
Senate Room AB

Committee Chair Transition
Presiding: Patrick Harris, Secretary of the Alabama Senate and ASLCS President-Elect
  Lunch on your own
2-3:30 p.m.
Capitol Ballroom A

Concurrent Session – Workplace Harassment in the #MeToo Era
Harassment of any kind has no place in the workplace, and employers have an obligation to provide a work environment that is harassment-free. This panel will discuss workplace best practices and answer questions from the audience relating to workplace harassment. 
Moderator: Jonathan Griffin, Program Principal, National Conference of State Legislatures
Panelist: Jim Drake, Chief Clerk, Arizona House of Representatives

Panelist: Buddy Johnson, Parliamentarian/Coordinator of Legislative Services, Arkansas House of Representatives

Panelist: Sarah Bannister, Deputy Secretary, Washington State Senate
Panelist: Amanda Jorgenson, Human Resources Manager, Wisconsin State Legislature
2-3:30 p.m.
Capitol Ballroom B

Concurrent Session – Cross-Training: Toss Your Team a Life Raft
With unexpected life events, staff turnover, and retirement, the importance of succession planning and the transition of institutional knowledge in our specialized roles cannot be underestimated. Hear examples of how clerks’ offices cross-train and develop manuals for these situations in this interactive discussion. Come prepared to share how your team tosses each other a life raft when life happens and you’re thrown overboard! 
Moderator: Ali Sagraves, Special Assistant to the Clerk/Committee Clerk, Ohio House of Representatives

Panelist: Susan Furlong, Chief Clerk, Nevada Assembly

Panelist: Sarah Curry, Reading Clerk, Oregon House of Representatives

Panelist: Neva Parker, Minute Clerk, California Senate
Panelist: Kay Inabnet, Record Clerk, Wisconsin Assembly
Panelist: Lisa Davis, Deputy Clerk, Mississippi House of Representatives

Sponsored by the ASLCS Support Staff Committee
3:45-5 p.m.
Capitol Ballroom A

Concurrent Session – You Can't Make This Stuff Up!
One thing we can all agree on: Change and adversity are constants in all of our chambers. Surviving these challenges – and ultimately thriving – can be incredibly empowering.  Learn how these “seasoned” professionals have weathered the storm known as LEGISLATIVE SESSION. This enlightening and humorous session will focus on real-life examples from your peers on how they have navigated their individual ships through rough waters, jagged rocks, big egos, late nights, lack of nourishment, and impending disasters.

Moderator: Jennifer Novak, Secretary, Idaho Senate
Panelist: Ann Cornwell, Director/Secretary, Arkansas Senate
Panelist: Patrick Harris, Secretary, Alabama Senate
Panelist: Obie Rutledge, Deputy Chief Clerk, Oregon House of Representatives
Panelist: William MaGill, Clerk, Vermont House of Representatives
Panelist: Janice Gadd, Legislative Printing Supervisor/Journal Clerk, Utah House of Representatives
3:45-5 p.m.
Capitol Ballroom B

Concurrent Session – Outsourcing Your Inputting
This session explores the ways states are using technology to allow legislators and the public to provide direct information to the legislature in a variety of ways, including sponsorship of bills, witness slips, and committee testimony from remote locations.
Moderators: Joy Engelby, Software Development Supervisor, Missouri House of Representatives and John Hollman, Acting Clerk, Illinois House of Representatives

Panelist: Sarah Curry, Reading Clerk, Oregon House of Representatives
Panelist: Carrie Maulin, Chief Clerk, Idaho House of Representatives
Panelist: Lori Roland, Supervisor, House Records, Alaska House of Representatives
Panelist: Robert Haney, Chief Clerk, Texas House of Representatives
Panelist: Erin Gillitzer, Records and Journal Clerk, Wisconsin Senate
Panelist: John Gibson, Programmer, Wisconsin Legislative Technology Services Bureau

Sponsored by the ASLCS Technology Committee
5:30-9 p.m.
Henry Vilas Zoo
 

Night at the Zoo

You’re invited to enjoy exclusive after-hours use of the zoo and let out your inner kid! Unlimited train and carousel rides, a visit from the zoo mascot, Henry the Lion, goat feeding and a traditional Wisconsin-style tailgate picnic. The Henry Vilas Zoo is one of the very few admission-free zoos in the country. 


Buses will begin loading outside the Madison Concourse's Wisconsin Ave. entrance at 5:15 pm.
9 p.m.-Midnight
Parlor 638

Hospitality Suite

 
thursDay, sept. 27
8:30 a.m.-4 p.m.
2nd Level Foyer		 Information Desk
 
 

Breakfast on your own
9:30-11:30 a.m.
Madison Ballroom

Plenary Session – Tales from the Labyrinth
Mason's Commissioners will discuss the ins and outs and ups and downs of some of the thornier issues addressed by the Manual, with possible insights into how the Manual's treatment of those issues may change in 2020. Any attendee wishing to “Ask Mr. Mason” a live question will find an opportunity to do so.

Introduction: Robert Haney, ASLCS President and Chief Clerk of the Texas House of Representatives
Moderator: Alfred W. “Butch” Speer, Clerk of the House, Louisiana House of Representatives

Panelist: Liz Clark, Secretary, Alaska Senate
Panelist: Claire Clift, Secretary, Nevada Senate

Panelist: Yolanda Dixon, First Assistant Secretary, Louisiana Senate

Panelist: Bernadette McNulty, Chief Assistant Secretary, California Senate
Panelist: Tara Perkinson, Chief Deputy Clerk, Senate of Virginia
  Lunch on your own
1:30-2:15 p.m.

"A" Committees (4)*
Bylaws and Standing Orders – Senate Room AB

Inside the Legislative Process – Conference Room I
Site Selection – Assembly Room
Technology – Conference Room II

*You are encouraged to attend committee meetings if you don’t currently serve on a committee and to join those still in progress once yours has ended.
2-4 p.m.
2nd Level Foyer		 Snack Break
2:15-3 p.m. "B" Committees (4)*
International Communication and Development – Senate Room AB
Legislative Administrator – Conference Room I
Membership and Communication – Conference Room II
Support Staff – Assembly Room
3-3:45 p.m. "C" Committees (3)*

Canadian-American Relations – Senate Room AB

Professional Journal – Conference Room I

Program Development – Assembly Room
3:45-4:30 p.m. Special Committees (3)
Budget and Financial Review – Senate Room AB
Roster – Conference Room I
Strategic Planning – Assembly Room 
6-7 p.m.
Capitol Ballroom

President's Reception
7-11 p.m.
Madison & Wisconsin Ballrooms

State Dinner
Celebrate ASLCS at the annual State Dinner, featuring the music of classic rock tribute band Pink Houses!

Presiding: Robert Haney, Chief Clerk of the Texas House of Representatives and ASLCS President
9 p.m.-Midnight
Parlor 638

Hospitality Suite

 
friDay, sept. 28
8:30-9:30 a.m.
Madison Ballroom

Breakfast and Business Meeting

Presiding: Patrick Harris, Secretary of the Alabama Senate and 2018-2019 ASLCS President
9:30-11:30 a.m.
Capitol Ballroom A

2018-2019 Executive Committee Meeting
Presiding: Patrick Harris, Secretary of the Alabama Senate and ASLCS President