2012 | April Bylaws and Standing Orders Committee Meeting Minutes


American Society of Legislative Clerks and Secretaries (ASLCS)

Phoenix, Ariz.
April 21, 2012

Call to Order

The meeting of the ASLCS Bylaws and Standing Orders Committee was called to order at 9:10 a.m. by Pat O’Donnell (NE), committee chair.


The following members of the committee were present:


Patrick O’Donnell (NE), Chair


Dowe Littleton (AL)


John Garrett (VA), Vice Chair


Suzi Lowell (AK)


Sandy Tenney (UT)


Ann Luck (NC)


Mary Andrus (UT)


Tim Mapes (IL)


Judy Barrows (ME)


Al Mathiowetz (MN)


Diane Bell (FL)


Jennifer Mertz (IN)


George Bishop (VA)


Heather Priest (ME)


Scott Caffey (TX)


Sherry Rodriquez (NV)


Paul Campos (WA)


Susan Clarke Schaar (VA)


Marilyn Eddins (CO)


Ron Smith (LA)


Susan Furlong (NV)


Patsy Spaw (TX)


Janice Gadd (UT)


Butch Speer (LA)


JoAnn Hedrick (DE)


Ann-Marie Sweeney (PA)


Bo Hoover (WV)


Karen Wadsworth (NH)


Ramona Line (OR)


Bob Ward (FL)


Michael Linn (MN)



ASLCS President Terry Spieler also was in attendance.

Approval of Minutes

Upon a motion by Karen Wadsworth (NH), seconded by Janice Gadd (UT), the minutes of the last meeting held Oct. 1, 2011, during the Professional Development Seminar in Branson, Mo., were approved.

Old Business

O'Donnell reminded the committee that the Bylaws and Standing Orders Committee has been asked by Spieler to sponsor a concurrent session at the 2012 Professional Development Seminar in Richmond, Va. The general topic for this concurrent session will be to provide historical perspectives on the development of the Standing Orders as well as changes to the ASLCS Bylaws over the years.

New Business

O'Donnell distributed a draft document describing four potential topics for the concurrent session. Essentially there would be four panelists recruited to discuss: governance, membership, committees, and the ASLCS/NCSL relationship. Each of these four topics would discuss applicable sections of both the Bylaws and Standing Orders. George Bishop has offered to be one of the panelists. Spieler also agreed to be a panelist. O’Donnell will seek volunteers for the remaining panelist positions. The committee approved the four-topic idea. Butch Speer recommended that each topic take approximately 15 minutes, followed by a brief five-minute question/answer period.

Discussion followed with members suggesting that we need to perhaps provide anecdotes from the past to add interest. Also suggested was the idea to provide highlights of a few of the past travel opportunities that have presented themselves to members who have chosen to get involved in the society with their attendance at LSMI, AEP, or through our various International Exchange programs.

O'Donnell suggested that each committee member develop an interesting question regarding one of the four session topics so that there will be "ready" questions for the question/answer component of the concurrent session.


There being no further business, the meeting was adjourned at 9:50 a.m.

Respectfully submitted,
Sandy Tenney (UT), committee vice chair