2014 (October) Inside the Legislative Process Committee Meeting Minutes


American Society of Legislative Clerks and Secretaries (ASLCS)

Baton Rouge, LA
Thursday, Oct. 9, 2014

Call to Order

The meeting of the Inside the Legislative Process Committee was called to order by Norma Chastain (AZ), Inside the Legislative Process chair, at 2:30 p.m.


The following members of the committee were present:


Norma Chastain (AZ), Chair


Gail C. Romanowski (MN)


Whitney Johnson (TN), Vice Chair


Lindsey Grovom (MT)


Chris Griesel (TX), Vice Chair


Dee Barfknecht (MT)


Stephanie Hall (AK)


Lucinda Benjamin (NV)


Buddy Johnson (AR)


Shelle Grim-Brooks (NV)


Leslie Awtrey (AZ)


Sylvia Brown (NV)


Jacquelyn Delight (CA)


Jeff Gossett (SC)


Bernadette McNulty (CA)


Joe McCord (TN)


Cindi Markwell (CO)


Jennifer Welch (VA)


Jean Burgin (KY)


John “Jay” Pearson (VA)


Ruby Johnson (LA)


Jeff Finch (VA)


Steven Tilley (LA)


Virginia “Ginny” Edwards (VA)


David G. Surdez (MN)


Erin Gillitzer (WI)


Other members/guests in attendance included Lucy Darris (MO), Marge Griffin (NV), Bonnie Hoffecker (NV), Kathy Jackson (UT), Buddy Johnson (AR), Bernadet Martinez (NM), Joshua Mbila (Nairobi, Kenya), John McKay (CO), Adah Onyango (Nairobi, Kenya), Neva Marie Parker (CA), Ben Robinson (AK), Marilyn Seaton (MO), and Sharon Soliere (AZ).

Norma Chastain (AZ) made note of the vice chairs of the committee, Whitney Johnson (TN) and Chris Griesel (TX). She announced that Leslie Awtrey (AZ) would serve as recorder for this meeting.

Norma Chastain announced that Whitney Johnson (TN) would relay the report for this committee during the business meeting on Friday.

Approval of Minutes

Bernadette McNulty (CA) moved that the minutes of the Spring Meeting be approved. The motion was seconded by Ruby Johnson (LA). Minutes were approved.

Old Business

Norma Chastain (AZ) announced that the 2013 final edits have been completed and the 2013 survey would soon be posted on the website.

New Business

Norma Chastain (AZ) opened discussion on the 2015 survey topic. A list of suggested topics prepared by Brenda Erickson (NCSL) was distributed.

Several sample questions and topics were discussed. Ideas included:

  • Circumstances causing consideration of censure or disciplinary actions against a member.
  • What authority provides for censure or disciplinary actions (statute, rules, etc.)?
  • What are the vote thresholds for each action?
  • Explain the situation in which the last censure or discipline occurred in your chamber.
  • Historical count of disciplinary actions in your chamber.
  • Who enforces the disciplinary action? What instrument is used to move forward once a decision for discipline is made? Who hears the case? Who provides the recommendation?
  • How many chambers have an ethics committee?
  • Is a verbatim transcript required or is a summary submitted? What types of records are kept?
  • What are the methods for appeal?
  • Is there a right to counsel and who pays the fees?
  • Is there a period of time before a disciplined member can run for an elected office?

Norma Chastain (AZ) noted that a first draft of the survey questions should be ready for review at the spring 2015 meeting. She encouraged all members to participate and be prepared to follow up with other chambers for their responses.


Upon a motion by Neva Parker (CA) seconded by Steven Tilly (LA), the meeting was adjourned at 2:50 p.m.

Respectfully submitted,
Norma Chastain (AZ), Chair
Leslie Awtrey (AZ), Recorder