2013 (October) Technology Committee Meeting Minutes

10/12/2013

American Society of Legislative Clerks and Secretaries (ASLCS)

ASLCS PROFESSIONAL DEVELOPMENT SEMINAR
Sacramento, Calif.
Saturday, Oct. 12, 2013

Call to Order

The meeting of the Technology Committee was called to order by Jim Schratz, Ark., chair.

Attendance

The following members of the committee were present:

X

Jim Schratz, Chair (Ark.)

X

Londi Ensor (Alaska)

X

Dana Rademan Miller, Vice-Chair (Mo.)

X

Maryann Horch (Va.)

X

Bonnie Alexander (Idaho)

X

Crys Jones (Alaska)

X

David Byerman (Nev.)

X

Ann Krekelberg (Alaska)

X

Lee Cassis (W.Va.)

X

Bob Ward (Fla.)


Other members/guests in attendance included: Denise Weeks (N.C.), Nancy Ellison (Utah).

Approval of Minutes

Upon a motion by Bonnie Alexander (Idaho), seconded by Dana Rademan Miller (Mo.), the minutes of the last meeting held Aug. 12, 2013, during the NCSL Legislative Summit in Atlanta were approved.

Old Business

Jim Schratz, chair (Ark.), reviewed the minutes of the last meeting and requested David Byerman (Nev.) review the Social Media Roster.

David Byerman (Nev.) reviewed the past accomplishments of the Technology Committee, including the progress made on the Social Media Roster, which now has 32 members and was published in a past The Legislative Administrator. He suggested that the Social Media Roster could be published in The Legislative Administrator once a year and in the ASLCS Listserve.

New Business

Upon a motion by Bonnie Alexander (Idaho), seconded by Dana Rademan Miller (Mo.), the committee approved Jim Schratz (Ark.), chair, proposing an online Social Media Directory and the creation of a page of useful links to the Executive Committee.

Chair Schratz (Ark.) recognized President Suzi Lowell (Alaska) who encouraged the committee to review the standing orders and bylaws as well as the mission of the committee.

David Byerman (Nev.) then discussed the possibility of an ASLCS Facebook page that would only be open to ASLCS members and could be administered by Angela Andrews (NCSL) and a member of the Technology Committee. He noted that informal discussions regarding an ASLCS Facebook page with past president Karen Wadsworth (N.H.) were positive. Bonnie Alexander (Idaho) interjected that the success of a Facebook page would be dependent upon its content. Upon a motion by Bonnie Alexander (Idaho), seconded by Bob Ward (Fla.), the committee agreed to recommend creation of an ASLCS Facebook page. Angela Andrews, NCSL, pointed out that the content of the Facebook page will come from the members of ASLCS. Maryann Horch (Va.) mentioned that the Associate Exchange program as well as the other opportunities provided by ALCS could be posted on the Facebook page. David Byerman (Nev.) stated that a Facebook page is just another channel to reach the ASLCS membership. He then discussed a potential procedure to determine who can access the Facebook page, such as Angela Andrews (NCSL) signing off on associates who pay dues and all principals. Angela Andrews (NCSL), in response to David Byerman (Nev.), related that NCSL is agreeable to this proposal.

Chair Schratz (Ark.) then discussed the next Professional Development Seminar and inquired as to the committee’s ideas regarding a booth at the Legislative Expo. Maryann Horch (Va.) suggested the committee could have a booth featuring the ASLCS Facebook page.

David Byerman (Nev.) then reminded the committee that the ASLCS Elearning series continues and new content will be posted to YouTube soon. He also reminded members that flip cameras are available for use by members.

Dana Rademan Miller (Mo.) informed the committee that she has lots of past PDS video, some of which has been edited, and she needs direction in terms of what to do with it.

Maryann Horch (Va.) expressed interest in the committee trying out Google Hangout as well as continuing to use Coveritlive.

Adjournment

Upon a motion by Denise Weeks (N.C.), seconded by Maryann Horch (Va.), the meeting was adjourned at 2:58 p.m.

Respectfully submitted,
Crystaline Jones (Alaska)