2013 (October) Membership and Communication Committee Meeting Minutes

10/12/2013

American Society of Legislative Clerks and Secretaries (ASLCS)

ASLCS PROFESSIONAL DEVELOPMENT SEMINAR
Sacramento, Calif.
Saturday, Oct. 12, 2013

Call to Order

The meeting of the Membership and Communication Committee was called to order by Ruby Johnson (La.), Membership and Communication Chair. Ruby Johnson (La.) introduced Vice-Chairs: Mary Andrus (Utah) and Sarah Armistead (Va.).

Attendance

The following members of the committee were present:

X

Ruby Johnson (La.), Chair

 

JoAnne Hedrick (Del.)

X

Mary Andrus (Utah), Vice-Chair

 

John Hollman (Ill.)

X

Sarah Armistead (Va.), Vice-Chair

X

Cathy Hooe (Va.)

X

Angela Smith Perry (La.)

 

Bo Hoover (W.Va.)

X

Bonnie Alexander (Idaho)

X

Whitney Johnson (Tenn.)

 

Shereen Baker (Calif.)

X

Cheryl Laube (Ariz.)

X

Judy Barrows (Maine)

 

Jeannine Layell (Va.)

 

Johnye Bennett (Va.)

 

Amy Leach (Calif.)

X

Patty Benskin (Wyo.)

X

Barbara LeCarpentier (Va.)

X

Jean Burgin (Ky.)

X

Ann Luck (N.C.)

 

Sarah Burhop (Wis.)

 

Jennifer Mertz (Ind.)

 

Tracy Cantella (Fla.)

X

Sue Morain (La.)

 

Lee Cassis (W.Va.)

 

Sandi Morris (Ky.)

X

Norma Chastain (Ariz.)

X

Lenore Naranjo (N.M.)

 

Megan Consendine (Pa.)

 

Melanie Newby (Va.)

X

Philip Cottingham (Texas)

X

Jennifer Novak (Idaho)

X

Yolanda Dixon (La.)

X

Jay Pearson (Va.)

X

Ginny Edwards (Va.)

 

Dianne Russell (N.C.)

X

Leslie Edwards (Ariz.)

X

Jim Schratz (Ark.)

X

Nancy Ellison (Utah)

 

Jackie Schulz (Alaska)

X

Nancy Goodman (N.C.)

X

Jackie Scott (Va.)

 

Brenda Harris (Calif.)

X

Terry Spieler (Mo.)


President-Elect Suzi Lowell (Alaska) encouraged all members to peruse the Bylaws and Standing Orders online and submit any suggestions for revisions. President-Elect Lowell noted we had 54 new attendees this year and she was excited to see so many new faces.

Approval of Minutes

Ruby Johnson (La.) asked all members to review the previous committee meeting minutes that would be published in the Fall Edition of the Legislative Administrator, and we would adopt the minutes at a later date.

Old Business

No old business was discussed.

New Business

Ruby Johnson (La.) read the mission statement to the committee and also announced that members of the committee are automatically a sponsor for new attendees for the PDS.

The floor was opened for suggestions on ice breaker games and/or ideas for the upcoming PDS. Some of the new ideas the committee discussed are as follows:

  • Have a breakfast/friendship table for new attendees. This seemed to work well in the past.
  • “My Brush with Someone Famous” game. It can help internalize names, i.e., (Mary who met Katy Perry).
  • BInd.GO—somehow tie in to states (all new attendees and sponsors could play this game).
  • Pictionary—draw items associated with states and government. It was also mentioned that we would not need a lot of supplies to do this game.
  • Speed dating type of game with Pictionary—this would entail drawing each sponsors’ word in a matter of seconds and then moving on to the next sponsor (timed game). The person who gets the most words correct wins.
     

The committee discussed how time consuming it is to have the sponsor introduce themselves and the new attendee at the New Member Orientation. The Chair suggested that if time permitted, each new attendee would introduce him/herself at the New Member Orientation.

Judy Barrows (Maine) suggested the phone number of the new attendees be included with the contact information that is provided to the sponsors. It was also noted it would be a good idea to continue having additional sponsors on standby with gifts in the event there are new attendees who have not been paired with a sponsor. Nancy Ellison (Utah), a new attendee, thought the pin contest was a great idea and would like to continue the tradition.

The question was asked “How are people paired with a sponsor?” Catherine Hooe (Va.), indicated Johnye Bennett (Va.) matched persons based on their job descriptions. Ruby Johnson (La.) indicated the committee would continue to implement that procedure.

Adjournment

Upon a motion by Ruby Johnson (La.), seconded by Mary Andrus (Utah), the meeting was adjourned.

Respectfully submitted,
Ruby Johnson (La.), Chair
Angela Smith Perry (La.), Minute Clerk