2013 (August) Technology Committee Meeting Minutes


American Society of Legislative Clerks and Secretaries (ASLCS)

Atlanta, Ga.
Monday, Aug. 12, 2013

Call to Order

The meeting of the Technology Committee was called to order by David Byerman (Nev.), Chair.


The following members of the committee were present:


David A. Byerman, Chair (Nev.)


Andrew Ketchings (Miss.)


Bonnie Alexander, Vice-Chair (Idaho)


Tim Kehoe (Conn.)


Dana Miller, Vice-Chair (Mo.)


Lia Lopez (Calif.)


Steve Arias (N.M.)


Melanie Newby (Va.)


Julie Bochat (Mo.)


Sue Parker (Calif.)


Karen Brown (Utah)


Rose Ramsey (Va.)


Joseph Carleton (Maine)


Jim Schratz (Ark.)


Lee Cassis (W.Va.)


Ann Marie Sweeney (Pa.)


Bernard Dean (Wash.)


Russell Tomas (Calif.)


Jacquelyn Delight (Calif.)


Denise Weeks (N.C.)


Chris Griesel (Texas)


Diana Williamson (Wyo.)


Brad Hendrickson (Wash.)


Maureen Wilson (Utah)


John Hollman (Ill.)


Tammy Wright (N.H.)


Russell Humphrey (Tenn.)


Aldeha Edward-Salvador (Federated States of Micronesia)

Other members/guests in attendance included Maryann Horch (Va.) and Erica Manson (Va.).

Approval of Minutes

Upon a motion by Steve Arias (N.M.), seconded by Bonnie Alexander (Idaho), the minutes of the last meeting held April 20, 2013, during the Spring Meeting in Santa Fe, N.M., were approved.

Old Business

David requested that the committee continue to encourage fellow ASLCS members to sign up for the social media roster. This can be found online at bit.ly/ASLCSSocialMedia. Angela Andrews agreed to send an email invitation to the ASLCS ListServ just prior to the fall Professional Development Seminar.

The committee will be sponsoring two concurrent sessions for the 2013 PDS: “With Liberty and Accessibility for All?” and “If It’s Nice and Sunny Outside, Can I Still Save Files to ‘The Cloud?’” Both sessions are in the development process. Currently, the accessibility panel has only one confirmed participant. The committee discussed possible options for additional panelists, and discussed session content.

For the cloud session, David explained the concept of an interactive “cloud computing pop quiz” format, in which trending technology-related terminology would be revealed through audience participation. Committee members agreed to put together 2–3 minute presentations on technology-related topics in the weeks leading up to the PDS. Each question will test attendees’ knowledge of different technology-related topics, and will lead into these “mini-presentations” on a variety of topics.

The ASLCS Technology Committee, at its April 20th meeting, referred to the ASLCS Executive Committee a proposal for the formation of a social media group for ASLCS members. David has requested to present a proposal for an invitation-only (“closed”) ASLCS Facebook page to the Executive Committee at its Thursday, August 15 meeting.

Bonnie Alexander had previously suggested setting up a web-link page on the ASLCS website of links useful for legislative clerks and secretaries. The committee agreed that including such a page would be helpful to ASLCS members. Bonnie agreed to create a list of relevant links and submit them to Angela Andrews.

Further discussion involved using Dropbox or Google Groups to serve as a file-sharing mechanism for ASLCS members. Several members of the committee indicated that Dropbox has already been utilized to share documents for the Legislative Administrator and other ASLCS publications, and that it would be helpful to create an official ASLCS referral system.


There being no new business to discuss, upon a motion by Denise Weeks (N.C.), seconded by Steve Arias (N.M.), the meeting was adjourned.

Respectfully submitted,
Dana Rademan Miller (Mo.), Vice-Chair