American Society of Legislative Clerks and Secretaries (ASLCS) Executive Committee Minutes | Dec. 13, 2012

ALSCS Professional Development Seminar

Conference Call
 

Thursday, Dec. 13, 2012



Call to Order

The meeting of the Executive Committee was called to order by the Honorable Karen Wadsworth, clerk of the New Hampshire House and ASLCS president.

Attendance

The following members of the committee were present:
 

*

Karen Wadsworth (NH)

  Cheryl Laube (AZ)
*

Suzi Lowell (AK)

* Patrick O’Donnell (NE)
*

Russell Humphrey (TN)

* Linda Tubbs (TX)
*

Scott Kaiser (IL)

* William McGill (VT)
*

Susan Furlong (NV)

* Terry Spieler (MO)
*

Janice Gadd (UT)

* Nathan Hatfield (VA)
 

Other members/guests in attendance included: Angela Andrews, NCSL liaison to ASLCS. 

Approval of Minutes

Upon a motion by Nathan Hatfield (VA), seconded by Scott Kaiser (IL), the minutes of the last meeting held Oct. 7, 2012, during the Professional Development Seminar, in Richmond, Va., were approved.

Treasurer’s Report

Russell Humphrey (TN) gave the Treasurer’s Report of Dec. 13, 2012, which reflected a balance $31,526.92. On motion of Linda Tubbs (TX), seconded by Suzi Lowell (AK), the Treasurer’s Report was approved unanimously.

Old Business

  • Angela Andrews (NCSL) presented a review of ASLCS Financial Accounts:

  • ASLCS Special Meetings Fund (L190 Account).

    • The balance is $252,376.30 There were several expenditures related to the Professional Development Seminar (PDS). It was noted that Virginia will repay the cost of the Strategic Planning Special Committee luncheon.

  • Summary of Fundraising for Richmond. Virginia raised $55,600 and an additional $5,800 was raised from North Carolina.

  • Summary of Host State Expenses for Richmond. Total expenses to date are $66,357.22.

  • ASLCS Professional Development Revolving Account – (LLCS). The account balance is $9,983.79. On motion of Terry Spieler (MO), seconded by Scott Kaiser (IL), $10,000 was transferred from the Dues Account to the LLCS.

  • Richmond Meeting Budget – (PD012).  A review of the budget reflects a current profit of $3475.11. Andrews indicated this profit is likely to increase.

  • Andrews reviewed the final 2012 PDS registrations information. There were 210 total registered attendees; 160 remitted the full fee, 19 were paid guests, there were two business registrations, and 29 complimentary registrations.

  • Andrews reviewed the final report on the 2012 PDS Hotel room count. The report showed the attrition threshold was exceeded by 84 rooms.

New Business

President Wadsworth (NH) discussed the importance of the Roster. Discussion occurred regarding adding years of service in the clerks office to the Roster. Patrick O’Donnell (NE) moved, seconded by Susan Furlong (NV), that the treasurer be authorized to pay invoices submitted related to production and mailing of the Roster. The motion was unanimously approved.

  • Terry Spieler (MO) moved, seconded by Patrick O’Donnell (NE), that Karen Wadsworth (NH) and Suzi Lowell (AK), or their designees, be approved for reimbursement of expenses to attend the 2013 Winter LSCC Meeting, Jan. 24-26 in Santa Barbara, Calif. The motion was unanimously approved.

  • The Executive Committee discussed the deadline to apply for the 2013 Associate Exchange Program and the fact that only one individual had applied for the program. Terry Spieler (MO) moved, seconded by Nathan Hatfield (VA), that the application deadline be extended to Jan. 15, 2013. The motion was unanimously approved.

  • Russell Humphrey (TN) moved, seconded by Scott Kaiser (IL), that Steve Marshall (VT) be approved for coach class travel as Karen Wadsworth’s designee to attend 2013 ANZACATT meeting. The motion was unanimously approved.

  • It was noted that the International Directory had been distributed to the committee members and to the members of the Executive Committee. Last year's budget for printing the directory was $500. Patrick O'Donnell (NB) moved, seconded by Terry Spieler (MO) that the amount for printing the directory be approved for up to $500. The motion passed unanimously.

  • Angela Andrews (NCSL) reported that to date 53 evaluations had been received for the 2012 PDS in Richmond, Va. The overall feedback was good. The compilation of the evaluations will be provided at a later date.

  • President Wadsworth (NH) reported that the Spring Meeting in Santa Fe, N.M., was still in the planning stages, noting that the Hotel St. Francis rate would be a reasonable $119 a night.

Adjournment

President Wadsworth adjourned the Dec. 13, 2012 meeting.