American Society of Legislative Clerks and Secretaries (ASLCS) Membership and Communications Committee Minutes

Summer Meeting
Chicago, Ill.
Aug. 6, 2012

Call to Order
The meeting of the Membership and Communication Committee was called to order by Bonnie Alexander (ID), Chair.
The following members of the committee were present:


Bonnie Alexander (ID), Chair


Jeannie Layell (VA)


Ruby Johnson (LA), Vice-Chair


Cindi Markwell (CO)


Jennifer Mertz (IN), Vice-Chair


Sandi Morris (KY)


Mardi Alexander (TX)


Carol Newton (MO)


Mary Andrus (UT)


Jennifer Novak (ID)


Stephen Arias (NM)


Pat Saville (KS)


Judy Barrows (ME)


Jim Schratz (AR)


Jean Burgin (KY)


Jackie Scott (VA)


Melissa Bybee-Fields (KY)


Patsy Spaw (TX)


David Byerman (NV)


Tammy Tackett (MO)


Scott Caffey (TX)


Bonnie Trivette (NC)


Lee Cassis (WV)


Linda Tubbs (TX)


Norma Chastain (AZ)


Kirsten Waid (AK)


Sandra Daly (CA)


Denise Weeks (NC)


Marilyn Eddins (CO)


Kathy White (MO)


Betty Kay Francis (TN)


Dotson Wilson (CA)


JoAnn Hedrick (DE)


Tammy Wright (NH)


Adanna Hydes (KY)




Susan Kannarr (KS)




Cheryl Laube (AZ)



Other members/guests in attendance included Karen Wadsworth (NH), and Stacey Nicchio (TX).
Approval of Minutes
Upon a motion by Denise Weeks (NC), seconded by Pat Saville (KS), the minutes of the last meeting held April 21, 2012 during the Spring Meeting, in Phoenix, Ariz., were approved.
Old Business
The Chair spoke briefly about the two action items from the Spring Meeting. She suggested that after further consideration, surveying principal members to enhance membership might be an item for the Executive Committee to consider as a long-term, ongoing project. No action was taken by the committee on this item. She also reported that during the Spring Meeting, the Program Development Committee considered the request for a networking concurrent session, but decided not to include it during the Richmond PDS.
New Business
Regarding the New-attendee Orientation in Richmond, the Chair recommended that the sponsors be assigned to their new-attendees at registration. The committee felt that the sponsors should be able to contact and welcome their new-attendees before the PDS. It was agreed that prior to the session in Richmond, the Chair send one email to all of the sponsors with the names of the assigned new-attendees. Each new-attendee will receive one communication from the Chair with only basic information about the PDS.
Closer to the time of the seminar, volunteers will be solicited to help setup the orientation meeting, and oversee the pin contest. For table decorations that can be used from year to year, principals will be asked to donate small state flags.
The committee discussed networking/social ideas to help members feel connected in Richmond. A special breakfast table will be designated for attendees who would like to meet new friends and plan group activities. A flip chart will be located by the registration desk where members can post pictures and comments about interesting places and activities they have discovered in the Richmond area. To gather valuable feedback on what we are doing right, second-year attendees will be interviewed at time and place to be determined.
The committee agreed that a Wrap-up Session is still worthwhile.
The Chair suggested that in the future, the committee focus some of its time and effort on the communication part of our mission statement by better utilizing the website and freshening the look of ASLCS.
Upon a motion by David Byerman (NV), seconded by Denise Weeks (NC), the meeting was adjourned.
Respectfully submitted,
Bonnie Alexander (ID), Chair