2012 American Society of Legislative Clerks and Secretaries (ASLCS) Bylaws and Standing Committee Minutes

Summer Meeting
Chicago, IL
Aug. 6, 2012

Call to Order
The meeting of the ASLCS Bylaws and Standing Orders Committee was called to order  by Pat O’Donnell, Committee Chair.
The following members of the committee were present:


Patrick O’Donnell (NE), Chair

  Ann Luck (NC)

John Garrett (VA), Vice-Chair

  Tim Mapes (IL)

Sandy Tenney, (UT) Vice-Chair

  Al Mathiowetz (MN)

Mary Andrus (UT)

  Jennifer Mertz (IN)

Judy Barrows (ME)

  Heather Priest (ME)

Diane Bell (FL)

  Sherry Rodriquez (NV)

George Bishop (VA)

  Susan Clarke Schaar (VA)

Scott Caffey (TX)

  Ron Smith (LA)

Paul Campos (WA)

x Patsy Spaw (TX)

Marilyn Eddins (CO)

  Butch Speer (LA)

Susan Furlong (NV)

  Ann-Marie Sweeney (PA)

Janice Gadd (UT)

x Karen Wadsworth (NH)

JoAnn Hedrick (DE)

  Bob Ward (FL)

Bo Hoover (WV)


Ramona Line (OR)


Michael Linn (MN)


Dowe Littleton (AL)


Suzi Lowell (AK)


Approval of Minutes
Upon a motion by Karen Wadsworth and seconded by Judy Barrows, the minutes of the last meeting of the Bylaws and Standing Orders Committee held April 21, 2012 in Phoenix, AZ were approved. 
Old Business
Chair O'Donnell reminded the committee that the Bylaws and Standing Orders Committee will be sponsoring a concurrent session at the 2012 Professional Development Seminar in Richmond, Virginia.
New Business
(1)  Chair O'Donnell informed the committee that the title of the concurrent session to be held in October of 2012 is "ASLCS Needs You!  ASLCS Origins, History and Participation."  The concurrent session is currently scheduled for Wednesday, Oct. 3. The four panelists for the concurrent session will be:  George Bishop (topic:  Membership), Pat O'Donnell (topics:  Moderator and Masons), Terry Spieler (topics:  Governance and Executive Committee) and Butch Speer (topics:  committees and publications).

The general format of the concurrent session will be four15-minute presentations by the panelists with each presentation followed by a five-minute question/answer period. Committee members have been asked to come prepared with questions regarding these topics. 
(2)  Chair O'Donnell indicated that one of the Committee's duties is to review new Standing Orders adopted by the Executive Committee and to propose any changes needed to keep them consistent with past policy and with the Style Guide.
Karen Wadsworth reported that the at the Phoenix meeting in April 2012, the Executive Committee approved a new standing order relative to the Ed Burdick Scholarship. This scholarship will offer a stipend to selected associate(s) to assist with expenses in attending the annual Professional Development Seminar.  Upon further review, it has been determined that the format of the new standing order does not appear to be consistent with the format of the other ASLCS scholarships. Chair O'Donnell proposed that he will poll the Committee for input on formatting this new standing order.
Chair O'Donnell also indicated that Thomsen Reuters has agreed to sponsor the Ed Burdick Scholarship program.
George Bishop reminded the Committee that there is a Style Guide to assist with consistency in drafting of Bylaws and Standing Orders.  George volunteered to ensure that a copy of the Style Guide is provided to the Committee Chair's manual. 
There being no further business, the meeting was adjourned.