Executive Committee Meeting Minutes

Professional Development Seminar
Branson, Missouri
September 27, 2011

Call to Order

The meeting of the ASLCS Executive Committee was called to order Tuesday, September 27, 2011 at 5:10 p.m. by the Honorable Robert Marchant, Chief Clerk of the Wisconsin Senate an President of ASLCS.


The following members of the committee were present:



Robert Marchant (WI)


Russell Humphrey (TN)


Terry Spieler (MO)


Dotson Wilson (CA)


Karen Wadsworth (NH)


Scott Kaiser (IL)


George Bishop (VA)


Mardi Alexander (TX)


Suzi Lowell (AK)


Gregory Gray (WV)


Nathan Hatfield (VA)


Norma Chastain (AZ)

Other members/guests in attendance included Patsy Spaw (TX), Cheryl Laube (AZ), Susan Schaar (VA), Paul Nardo (VA), David Byerman (NV), Shannon McNamara (NCSL), Angela Andrews (NCSL) and Brian Weberg (NCSL).

Approval of Minutes

Upon a motion by Nathan Hatfield, seconded by Terry Spieler, the minutes of the last meeting held August 9, 2011, during the NCSL Legislative Summit in San Antonio, Texas, were approved following two minor corrections approved by all present. (Under New Business, section (o), line 3: unnecessary letter “o” and period to be removed; notation needed that Russell Humphrey was temporary recorder in absence of Karen Wadsworth due to illness).

Treasurer’s Report

Upon a motion by Norma Chastain, seconded by Russell Humphrey, the Treasurer’s Report showing a balance of $38,747.59 in the ASLCS Dues Account was approved unanimously.

Old Business

ASLCS Finance Reports – Angela Andrews
Special Meetings Fund (L190 account): Several expenses are expected to show up in this account by the December Executive Committee Meeting. Its balance currently stands at $323,189.33. Fundraising for the Branson PDS totaled 40,775 with over $23,000 raised by Missouri. Susan Schaar, Chair of the No-Host Committee, praised the Missouri staff for the great job they did in acquiring in-kind contributions for the hospitality suite. Contributions by various individuals and businesses were noted.
Professional Development Revolving Account ((LLCS): The balance in this account is $17,329.71. Speaking fees for Morag Barrett and David Landis will be paid from this account. Decision will be made in December regarding transfers to this account.
The Branson Meeting Budget was reviewed. Some of our international guests arrived planning to stay longer than the 5 room-nights/per person we had agreed to and included in the meeting budget. After discussion re: the importance of having our international guests present, and mindful of precedent, Scott Kaiser moved, seconded by George Bishop, to pay the additional 5 room nights at the conference rate (2 additional nights for our ANZACATT guest, 1 additional night for our SALSA guest and 2 additional nights for our Kenyan guest). Motion adopted. The meeting budget currently shows an estimated loss of @$2,000 - $3,000 but the numbers are not yet final. Some costs are expected to come in lower than estimated. We should be able to stay above the hotel attrition rate on rooms.

Review and Discussion of 2012 PDS: Susan Schaar (VA) and Paul Nardo (VA) officially extended an offer from the Commonwealth of Virginia to host the 2012 ASLCS Professional Development Seminar. It would be held in the historic district of Richmond, VA at the Omni Richmond Hotel from Tuesday, October 2 – Sunday, Oct. 7, 2012 (dates tentative as hotel contract not yet finalized). Karen Wadsworth moved, seconded by Terry Spieler, to accept the offer with thanks. Without objection, President Marchant declared the motion to be adopted unanimously. Angela Andrews indicated that negotiations are underway with the hotel for a rate of $149/night.

New Business

Patsy Spaw inquired about ASLCS providing video of a young staffer in a clerk or secretary’s office for the NCSL/LSCC video initiative, “Legislative Service as a Career.” The purpose of this initiative is to provide information about working in a legislature and promote work in our nation’s state legislatures. Most staff sections are represented in this endeavor, but ASLCS is not. President Marchant indicated that he was working on this initiative with staff from his state. It was noted that some states recorded the video on their own, when they have had video and production capabilities.


Following an announcement by Angela Andrews regarding the shuttle bus available from the hotel to Branson Landing, President Marchant thanked the Executive Committee for a good year. Upon a motion by Norma Chastain, seconded by Scott Kaiser, the meeting was adjourned at 6:15 p.m..

Respectfully submitted,
Karen Wadsworth (NH)
ASLCS Secretary/Treasurer