Executive Committee Meeting Minutes

ASLCS Spring Business Meeting
Pittsburgh, Pennsylvania
Saturday, April 16, 2011

Call to Order

The meeting of the Executive Committee was called to order following the Spring Business Meeting by The Honorable Rob Marchant, Chief Clerk of the Wisconsin Senate and ASLCS President.


The following members of the committee were present: (Check members present)


Robert Marchant (WI)


Russell Humphrey (TN)


Terry Spieler (MO)


Dotson Wilson (CA)


Karen Wadsworth (NH)


Scott Kaiser (IL)


George Bishop (VA)


Eleanor Ringel (WV)


Suzi Lowell (AK)


Gregory Gray (WV)


Nathan Hatfield (VA)


Norma Chastain (AZ)

Angela Andrews, NCSL liaison to ASLCS was also in attendance.

Approval of Minutes

After noting that the date on the minutes of the December conference call should be December 16, 2010, on motion by Russell Humphrey, seconded by Terry Spieler, the minutes were approved unanimously.

Treasurer’s Report

Upon motion by Scott Kaiser, seconded by Russell Humphrey, the Treasurer’s Report, showing a balance of $35,955.26 in the ASLCS Dues Account, was approved unanimously.

Old Business

Angela Andrews reviewed the Finance Reports. The L190, Special Meetings Fund balance stands at $297,846.46. Fund raising for the PDS in Branson is currently at $10,750, with Terry Spieler reporting that there are additional items/donations coming from within the state of Missouri.

There was discussion of some administrative costs. It was suggested that perhaps the Roster could be an on-line publication, but there was no desire within the committee that it not be a printed publication. With costs rising, perhaps a state would be willing to print it, even if that state didn’t do the production work. The Standing Orders require a twice yearly production of the Professional Journal. There was general discussion that the Journal could perhaps be enhanced if it were to be printed only once a year. George Bishop will take this item to the By-Laws & Standing Orders Committee, with the understanding that it would be printed not later than July 1st with the budget to stay the same. 

New Business

Patsy Spaw (TX) reported, as Chair, for the Select Committee appointed by President Marchant to review the status of the Mason’s Manual Commission as outlined in the Standing Orders. Other committee members were George Bishop (VA), Laura Clemens (OH), Butch Speer (LA), and Denise Weeks (NC). The committee was unanimous in its recommendation that there should be a 2020 Commission, and offered some suggested changes to the Standing Orders. After a lengthy discussion (and a thorough testing of the President’s parliamentary skills…) Scott Kaiser moved, seconded by Russell Humphrey, to defer further discussion on this item to the Executive Committee meeting at NCSL in San Antonio this summer. The motion was adopted unanimously.

The preliminary budget for the No-Host PDS meeting to be held September 28 – October 2, 2011 in Branson, Missouri, was unanimously approved following discussion and review.

The site for the 2012 Professional Development Seminar in Portland, Maine generated some discussion regarding the advisability of holding two No-Host meetings in consecutive years. Executive committee members will attempt to discuss this issue with other members of the Society with the intention of discussing this further at a conference call later in the spring.

Reimbursement pre-approval was unanimously granted for President Marchant or designee and Terry Spieler’s designee to attend LSCC in Boston , May 5-7, 2011.

Pre-approval was unanimously granted for a May 15 – 17, 2011 site visit to Branson, MO for Susan Schaar (VA) and Terry Spieler.

Terry Spieler moved, seconded by Russell Humphrey, to approve retirement certificates for several members.

Terry Spieler moved, seconded by George Bishop, to ratify the selection of Elizabeth Jones-Queensland (WI) and Bladen Finch (VA) to participate in the 2011 Associate Exchange Program. The motion was unanimously adopted. Elizabeth will be visiting the Minnesota House and Bladen will visit the California Senate.

Levels of sponsorship funding for the Professional Development Seminars was discussed. Material used by NALIT in soliciting sponsorships was reviewed, and it was noted that LINCS also seeks sponsors for specific funding amounts. We are grateful for our sponsors, and discussed ways that their participation could be more advantageous for all involved.

A memorial contribution in the name of Edward “Ed” Burdick, former Chief Clerk of the Minnesota House and a dear friend, teacher and colleague to all in ASLCS, was unanimously approved.

Terry Spieler discussed the idea of using a flip camera to produce videos for the ASLCS website.

Angela Andrews agreed to get information on ordering more membership pins, as the Society’s supply appears to be depleted. There was discussion of the need for greater contact with new members of the Society.

George Bishop, reporting for the Bylaws & Standing Orders committee, asked that consideration be given to changing “shall” to “may” in Section VIII, A., 2 of the Standing Orders. Travel is difficult and expensive for a large number of Society members. This change would allow the President to call a spring or winter meeting of the Society, while not making it mandatory. 


Upon motion by George Bishop, seconded by Terry Spieler, the meeting was adjourned.

Respectfully submitted,
Karen Wadsworth, NH