ASLCS Program Development Committee Meeting Minutes 

Professional Development Seminar
Milwaukee, Wisconsin
September 11, 2010


Call to Order

The meeting of the Program Development Committee was called to order by Sandy Tenney (UT), Chair. The Chair recognized the vice-chairs, Janice Gadd (UT) and Cheryl Laube (AZ), and expressed appreciation for their willingness to serve on the committee for the coming year. 


The following members of the committee were present: 


Sandy Tenney, Chair (UT)


Kathy Jackson (UT)


Janice Gadd, Vice-Chair (UT)


Susan Kannarr (KS)


Cheryl Laube, Vice-Chair (AZ)


Mary Ann Krol (KY)


Mary Andrus (UT)


Jamie Kruse (NE)


Mitchell "Mick" Bailey (WV)


Mark Mahoney (IL)


Judy Barrows (ME)


Patrick O'Donnell (NE)


Lucinda Benjamin (NV)


Jeff Renk (WI)


George Bishop (VA)


Eleanor Ringel (WV)


Joan Branson (MO)


Sherry Rodriguez (NV)


Jay Braxton (VA)


Paula Rossetto (CA)


Jean Burgin (KY)


Pat Saville (KS)


Carmen Cauthen (NC)


Susan Clarkes Schaar (VA)


Norma Chastain (AZ)


Jackie Scott (VA)


Tisha Gieser (AK)


Scott Sloan (TN)


Lourdes Guerra (TX)


Terry Spieler (MO)


Anna Hanback (VA)


David Surdez (MN)


Nathan Hatfield (VA)


Bonnie Trivette (NC)


Maryann Horch (VA)


Linda Tubbs (TX)


Linda Hopkins (TX)


Tricia Vaughan (VA)


Adanna Hydes (KY)


Patience Worrel (TX)

 Other members/guests in attendance included Scott Kaiser (IL) and Alan Whittington (TN). 

New Business

Susan Schaar (VA) reported the International Communications and Development Committee’s (ICDC) willingness to provide a topic and panel for a plenary session at the 2011 Professional Development Seminar (PDS). The ICDC sponsored a well-received concurrent session in Milwaukee focusing on ASLCS’ international guests and a comparison of processes of the guests' home-country governments.  The session was so successful that many attendees requested a repeat at next year's PDS. 

Maryann Horch (VA), Chair of the Information Technology Committee, reported that her committee discussed a possible concurrent session on states’ policies regarding social networking for staff and members. 

Alan Whittington (TN), Chair of the Support Staff Committee, reported that his committee will be prepared to sponsor two concurrent sessions for the Branson PDS. 

Plenary and/or Concurrent session topics discussed:

  • Mick Bailey (WV) offered the idea of a session to include video clips from various states of interesting floor proceedings or parliamentary procedure issues.
  • Susan Schaar (VA) suggested possible plenary speakers: nutritionist David Meinz and Dr. Ben Bissell. Both have presented before and were well received.
  • Carmen Cauthen (NC) recommended a concurrent session on sensitivity training in the workplace such as coping with major illnesses or the illness of a loved one, trauma within the work place, and the Family Medical Leave Act.
  • Patience Worrell (TX) suggested a concurrent topic on staff cross training and succession training.
  • Legislative Expo format change with all journals in one area, all certificates in one area, etc.
  • Strategies on non-partisan vs. partisan staff in social situations with legislative members.
  • Concurrent session for new members on the lingo and structure of ASLCS and how it functions under the NCSL umbrella organization.
  • Legislative Off-the-Record as a Plenary rather than a Concurrent - definitely continue offering this topic. 

A discussion took place regarding the staff section breakout meetings. Some attendees prefer the larger group format (Milwaukee meeting format); others prefer the smaller group format (prior years, for example: Journal Clerks, Enrolling Clerks, Principals – all meeting separately).   The larger group format was comprised of three groups – Principal Clerks and Secretaries, Legislative Operations Staff, and Administrative/Support Services Staff. One idea was to schedule a staff breakout over breakfast. Mary Andrus (UT) suggested alternating the format every other year. The smaller groups allow attendees to get to know those that that perform specific jobs, but sometimes in the past these were very small groups. 

Sandy Tenney (UT), Chair, recognized Scott Kaiser (IL) and expressed appreciation for his successful efforts in planning and implementing the 2010 program for the Milwaukee meeting. Scott gave historical perspective as to why programming is set up in a certain order. One component that was highlighted as successful this year is the fact that the expo was slotted when there was no other conflicting meeting.  This resulted in increased attendance at the expo. 

The Chair recognized Angela Andrews, NCSL liaison to ASLCS, and introduced Rob Marchant (WI), incoming President of ASLCS for the 2010/2011 year.   President-elect Marchant expressed appreciation for the commitment that attendees have to the committee process. 

Terry Spieler (MO) and Susan Schaar (VA) are working with the No Host committee on the Branson PDS. Since the State Capitol is three hours away from Branson, they may show a DVD of the history of the capitol in a small theater at the hotel.  The committee is also developing plans for a community service project similar to the one sponsored by Lexis Nexis in Milwaukee. George Bishop (VA) asked if a service project can be scheduled with nothing else competing. 

Terry Spieler (MO) reported the following information for the Branson PDS:

            Dates: September 28 – October 2, 2011

Airports - Branson airport, 15 minutes away, probability of a free shuttle; 

                            Springfield, MO airport, 45 minutes away

            Hotel: Chateau-on-the-Lake - $132 conference rate; complimentary parking

            Half-day off-site trip: Eureka Springs with a Plenary session scheduled 


Upon a motion by Terry Spieler (MO), seconded by Norma Chastain (AZ), the meeting was adjourned.

Respectfully submitted,
Sandy Tenney (UT), Chair
Janice Gadd (UT), Vice-Chair / Recorder for Milwaukee meeting