2010-2011 ASLCS Executive Committee Meeting Minutes 

Professional Development Seminar
Milwaukee, Wisconsin
September 12, 2010 


Call to Order

The first meeting of the 2010-2011 ASLCS Executive Committee was called to order on September 12, 2010, at 9:15 am by the Honorable Robert Marchant, Chief Clerk of the Wisconsin Senate and ASLCS President. 


The following members of the Executive Committee were present:


Robert Marchant (WI)


Russell Humphrey (TN)


Terry Spieler (MO)


Dotson Wilson (CA)


Karen Wadsworth (NH)


Scott Kaiser (IL)


George Bishop (VA)


Eleanor Ringel (WV)


Suzi Lowell (AK)


Gregory Gray (WV)


Nathan Hatfield (VA)


Norma Chastain (AZ)

Other members/guests in attendance included JoAnn Hedricks, Clerk Emeritus of the House (DE), Denise Weeks, Principal Clerk of the House (NC), Susan Schaar Clerk of the Senate (VA), Cheryl Laube, Chief Clerk of the House(AZ), Angela Andrews, NCSL liaison to ASLCS and Society supporter and Past President Norman Moore (AZ).

Motion by Greg Gray, seconded by George Bishop, to approve the President’s appointees to the Executive Committee:

            Principals:         Russell Humphrey, Chief Clerk, Tennessee Senate

                                    Dotson Wilson, Chief Clerk, California Assembly 

            Associates:        Eleanor Ringel, Assistant Clerk, West Virginia House of Delegates

                                    Scott Kaiser, Assistant Secretary, Illinois Senate

Motion carried unanimously. 

Treasurer’s Report

The Treasurer’s Report presented and adopted by the 2009-2010 Executive Committee on September 7, 2010, showing a balance of $52,177.86, was reviewed. 

New Business

Angela Andrews provided an explanation and review of ASLCS financial accounts/reports. (See summary sheet dated 8/27/2010.) 

There was discussion of the costs associated with the PDS. Angela noted that contributions from national contributors were assigned to the PDS account, rather than the L190. It was noted that rather than sponsoring breakfasts, there may be ways for contributors to spend their sponsorship money more wisely. It was also noted that to avoid any misunderstandings among ASLCS members, perhaps all sponsorships should be listed on a single board for the entire week. For multiple contributors to an event, we could list all as “contributors.” Also, members should know that part of the PDS registration fee goes toward providing these events/meals. Angela agreed to check with other staff sections to see how they handle sponsorships. She also will talk with some sponsors about the ideas presented at the meeting. 

Susan Schaar, Chair of the Branson No-Host Committee, presented an overview of the committee’s work to date and requested that the Executive Committee set a budget for the 2011 Professional Development Seminar. Expenses should include transportation, hospitality suite, social events, gift bags, printing, etc. The attrition rate and the number of contracted room nights with the Chateau on the Lake were discussed. Angela explained that she and other NCSL staff would revisit the contract with the Hotel to address these concerns.

Russell Humphrey moved, seconded by Nathan Hatfield, to set a budget for this PDS of $35,000. The motion was adopted, with the understanding that the amount may need to be revisited. 

Denise Weeks, Vice-chair of the Mason’s Manual Revision Commission, presented the 2010 Commission Report. President Marchant announced the creation of a special committee to review the Standing Order creating the Mason’s Manual Commission to determine the scope and appointment of any future Commission. 

On motion of Eleanor Ringel, seconded by Norma Chastain, the committee pre-approved attendance at the LSCC meeting in Denver, CO by Terry Spieler and a designee to be appointed by President Marchant, October 15-16, 2010. 

A discussion took place regarding the fund used for the annual President’s Dinner. Greg Gray gave some historical perspective on this event, and several ideas were considered as to how to better track the expenditure of these funds. The Committee agreed to have Angela detail deposits and disbursements for this event in a separate financial report. 


Upon a motion by Nathan Hatfield, seconded by Norma Chastain, the meeting was adjourned at 11:15 am.

Respectfully submitted,
Karen Wadsworth (NH)