ASLCS Membership and Communication Committee Meeting Minutes 

NCSL Legislative Summit

Louisville, Kentucky

July 25, 2010

Call to Order

The meeting of the Membership and Communication Committee was called to order by Jean Burgin, KY, Chair. 


The following members of the committee were present: 


Jean Burgin (KY), Chair


Bruce Jamerson (VA)


Lenore Naranjo (NM), Vice-Chair


Susan Kannarr (KS)


Ruby Johnson (LA), Vice-Chair


Millie MacFarland (ME)


Bonnie Alexander (ID)


Cindi Markwell (CO)


Mardi Alexander (TX)


Charlotte Mary (VA)


Mary Andrus (UT)


Annette Moore (UT)


Judy Barrows (ME)


Norman Moore (AZ)


Johnye Bennett (VA)


Sandra Morris (KY)


Julie Bochat (MO)


Dianne Russell (NC)


Melissa Bybee-Fields (KY)


Pat Saville (KS)


Scott Caffey (TX)


Jackie Scott (VA)


Michael Cote (ME)


Ron Smith (LA)


Yolanda Dixon (LA)


Bonnie Trivette (NC)


Marilyn Eddins (CO)


Karen Wadsworth (NH)


Janice Gadd (UT)


Kirsten Waid (AK)


David Gibson (VT)


Kathy White (MO)


JoAnn Hedrick (DE)


Maureen Wilson (UT)


Adanna Hydes (KY)


Patience Worrel (TX)

Other members/guests in attendance included Jill Crocker, TX; Lourdes Guerra, TX; Linda Hopkins, TX; Nanci Longoria, TX; Austin Osborn, TX; and Angela Andrews, NCSL Liaison to ASLCS. Greg Gray, WV, President, ASLCS, was also briefly in attendance. 

Approval of Minutes

Upon a motion by JoAnn Hedrick, seconded by Bonnie Trivette, the minutes of the last meeting held September 19, 2009, during the Professional Development Seminar, in Seattle, Washington, were approved. (The Committee did not meet during the Spring Meeting in New York, New York, due to the absence of a quorum.) 

Old Business

Jean Burgin reported that so far only two new attendees had registered for the meeting in Milwaukee. Several committee members who had chaired the committee in previous years said that many people don't register until the last minute, so that the number is likely to go up significantly over the next few weeks. Angela Andrews said that she cross-checks registrations to try to identify all new attendees, whether or not they check the "this is my first conference" box.

Plans for New Attendee Orientation were discussed. Because the orientation session was just before the opening event fish fry, it was agreed that we would give new attendees gift bags with water and possibly some local food items they can consume later rather than serve snacks. There was general support for using the "go fish" game again as an icebreaker, and there was general agreement that having a Harley Davidson motorcycle as part of the decorations was probably not practical. The Chair will be asking for volunteers to help assemble the gift bags and decorate the room for the orientation session.

It was agreed to do the pin contest again. There was a discussion of the best time to count the pins and announce the winner, and we agreed to count the pins during the New Attendee Wrap-Up session Saturday afternoon, and announce the winner at the Business Meeting Sunday morning, and also submit a brief article and picture of the winner to the Administrator. 

Following up on the Committee's previous agreement to open up the sponsorship of new members to all ASLCS members, not just those on the Membership and Communication Committee, the Chair asked Angela Andrews to send an email to all Society members, asking for volunteers and explaining that, depending on the response rate, we may not have enough new members to accept everyone's offer to be a sponsor. 

New Business

There was no new business to come before the committee. 


Upon a motion by Janice Gadd, seconded by Bonnie Trivette, the meeting was adjourned. 

Respectfully submitted,

Jean Burgin, KY, Chair

Judy Barrows, ME, Acting Recorder