ASLCS Bylaws and Standing Orders Committee Meeting Minutes

NCSL Legislative Summit

Louisville, Kentucky

July 25, 2010


Call to Order

The meeting of the Bylaws and Standing Orders Committee was called to order by Karen Wadsworth, NH, Chair.



The following members of the committee were present:


Karen Wadsworth (NH), Chair


David Gibson (VT)


Ron Smith (LA), Vice-Chair


JoAnn Hedrick (DE)


Paul Campos (WA), Vice-Chair


Bo Hoover (WV)


Judy Barrows (ME)


Michael Linn (MN)


Diane Bell (FL)


Charlotte Mary (VA)


George Bishop (VA)


Al Mathiowetz (MN)


Bradley Bolin (IL)


Pat O'Donnell (NE)


Laura Clemens (OH)


Sherry Rodriguez (NV)


Lisa Davis (MS)


Susan Clarke Schaar (VA)


Yolanda Dixon (MS)


Patsy Spaw (TX)


Marilyn Eddins (CO)


Alfred Speer (LA)


Jeff Finch (VA)


Terry Spieler (MO)


John Garrett (VA)


Jeannine Wood (ID)


Other members/guests in attendance included Greg Gray, WV, President, ASLCS.


Approval of Minutes

Hearing no objections, the minutes of the last meeting held April 10, 2010, during the Spring Meeting in New York, New York, were approved.


Old Business

JoAnn Hedrick brought a copy of the proposed Index to the Standing Orders that had been discussed at the Spring Meeting, and noted that the Committee needed to decide if it should be expanded to include additional cross-references. Upon a motion by Butch Speer, seconded by David Gibson, the Committee unanimously agreed to present the Index in its current form to the Executive Committee for approval.

George Bishop reported on his progress in developing a style manual to be used to increase consistency in the Standing Orders as changes are made over the years. There was general agreement that we should primarily follow current practice, while making consistent those things that vary from section to section, such as when numbers are written as numerals and when they are spelled out. The Committee provided some additional items for George to review, and agreed that once he had incorporated those changes, the draft style manual would be sent to all members of the Committee. The Chair will then poll the members, and if the Committee is in favor of the draft style manual, it will be presented to the Executive Committee at the Professional Development Seminar in Milwaukee, to be passed on to the President-Elect and the next Chair of the Bylaws and Standing Orders Committee.


New Business

ASLCS President Greg Gray thanked the Committee for its work, and said that he was considering proposing a change to the Standing Orders to allow the Society to reimburse the President for some of the expenses involved in attending meetings of the Society. There was agreement that it was premature to discuss this in detail until it had been considered by the Executive Committee, but if approved, it might provide the incoming Bylaws Committee with an opportunity to use the new style manual.



Upon a motion by JoAnn Hedrick, seconded by George Bishop, the meeting was adjourned.


Respectfully submitted,

Karen Wadsworth, NH, Chair

Judy Barrows, ME, Recorder