Support Staff Minutes

ASLCS Spring Meeting
New York, NY
April 10, 2010


Call to Order

The meeting of the Support Staff Committee was called to order by Jay Braxton, VA, Chair.


The following members of the committee were present:

   X Jay Braxton (VA), Chair   X  Jamie Kruse (NE)
   X Alan Whittington (TN), Vice-Chair    Cheryl Laube (AZ)
   X  Emily Howard (VA), Vice-Chair    Lydia Lee (NV)
   Matthew Baker (NV)    Michael Linn (MN)
   Lucinda Benjamin (NV)    Patty Lung (VA)
   Michael Burkhart (WV)    Carol Newton (MO)
   Paul Campos (WA)    Trish O'Brion (VA)
   Norma Chastain (AZ)    Jeffrey Renk (WI)
   Sarah Culley (MO)    Hallie Rice (LA)
   Marguerite Duda (WV)    Cooper Roberts LA)
  X   Burney Durham (TN)    Obie Rutledge (OR)
  X   Jeff Finch (VA)    Lori Summers (WV)
   Tisha Gieser (AK)    David Surdez (NM)
   Jane Gill (NV)    Lora Thompson (WV)
   Virginia Habansky (VA)    Linda Tubbs (TX)
   Stephanie Hall (AK)    Tricia Vaughan (VA)
   Anna Hanback (VA)    Susan Whitford (NV)
  X   Nathan Hatfield (VA)    Jeanine Wittenberg (NV)
   Terry Jarrett (WV)    Joyce Wright (AL)


Other members/guests in attendance included ASLCS President Greg Gray (WV), Maryann Horch (VA), Scott Kaiser (IL), Rob Marchant (WI), George Bishop (VA), and Angela Andrews and Brenda Erickson (NCSL).

Approval of Minutes

The minutes of the last meeting held September 19, 2009, at the ASLCS Professional Development Seminar, in Seattle, Washington were approved.

New Business

Jay Braxton (VA) reminded the Committee that Hobie Lehman (VA Senate) had been chosen for the Associate Exchange Program and the arrangements were being completed for his visit to the Delaware House.

Scott Kaiser (IL), Program Development Chair, gave the Committee an update on the schedule being developed for the 2010 Conference in Wisconsin. The Support Staff Committee is responsible for the Staff Breakout Sessions, which will be held Friday, September 10, from 11:30 am – 1:00 pm [during lunch].

The Committee explored possible themes for group discussion, but chose to leave the use of a specific topic up to the individual groups and/or moderators.

The Committee discussed the fact that the Breakout Sessions for certain staff groups had gotten progressively smaller and that the combining of certain staff areas would be a good option to help facilitate discussion. As a result, the 2010 PDS in Milwaukee will have four staff Breakout Sessions, as follows:

·         Principals

·         Assistants

·         Legislative Operations staff

·         Administrative and Support Services staff

Jeff Finch (VA) volunteered to be the moderator for the Legislative Operations staff Breakout Session and Jay Braxton stated that the Committee would contact other society members as possible moderators. He also said that anyone interested in volunteering should email him.

Scott Kaiser informed the Committee that the Job Share Session was scheduled for Saturday, September 11, from 9:00 am – 10:30 am.

Jay Braxton asked for Committee feedback on the current Job Share format. The majority of the Committee felt that due to the low participation at the last PDS the focus of the Session should change. The Committee discussed various ways to encourage greater interest and participation and concluded that bringing the focus back to more of a "show and tell" of products rather than an emphasis on how the various staff offices perform their duties would be beneficial. Greg Gray (WV), President, stated that used to be the main focus of the Job Share and that participants were able to pick up a lot of useful tips and examples of products that they could bring back to show their leadership. The Committee felt this was the direction that Job Share should take for the 2010 PDS.

The Committee discussed that it was important to request that staff from every chamber attending the PDS provide some type of product example for the program and Greg Gray stressed the importance of following up with the individual chambers in order to encourage participation. The Committee felt that it was important to give ASLCS members examples of what types of products they should bring to share, hoping that this would show that everyone had something to offer. Some examples of suggested products were: Bill Jackets, Bills, Minutes, Journals, Committee Reports, Calendars, Manuals, Page Program information, Orientation Agendas, Index pieces, Web pages/Web policies, Computer Use policies, Leadership Training manuals, Employee policy manuals, Voting Records, Vote Roll Calls, Substitutes, Conference Reports, and Chapters. Burney Durham (TN) suggested that Committee members attending the NCSL meeting in Louisville bring examples to share to further illustrate what people should bring to Milwaukee.

Jay Braxton asked if the Committee felt that vendors (IRC, Granicus, etc.) should still be allowed to participate. It was decided that they should be encouraged to continue participating in the program.

The Committee decided that as a result of the change of focus, the name of the Job Share should be changed to Legislative Expo.

Angela Andrews (NCSL) stated that it would be beneficial to have information about the session to include with the brochure that will be sent out about the 2010 PDS. Jay Braxton stated that the Committee would come up with a flyer "advertising" the Expo to be included.


There being no more business, on motion of Jeff Finch (VA), the meeting was adjourned.