Program Development Minutes

Spring Meeting
New York, New York
April 10, 2010


Call to Order

The meeting of the Program Development Committee was called to order by Scott Kaiser (IL), Chair. 


The following members of the committee were present:

  X  Scott Kaiser (IL), Chair   Donna Robinson Holiday (KY)
  David Gibson(VT), Vice-Chair   X  Emily Howard (VA)
  Janice Gadd (UT), Vice-Chair   Adanna Hydes (KY)
  Bonnie Alexander (ID)   Ruby Johnson (LA)
  X Mardi Alexander (TX)   Laurel Johnston (HI)
  Mary Andrus (UT)   Jamie Kruse (NE)
  Mitchell "Mick" Bailey (WV)   Cheryl Laube (AZ)
  Matthew Baker (NV)   Michael Linn (MN)
  Judy Barrows (ME)   Patty Lung (VA)
  Lucinda Benjamin (NV)   Sandra Morris (KY)
  X George Bishop(VA)   LEnore Naranjo (NM)
  X Jay Braxton (VA)   Trish O'Brion (VA)
  Michael Burkhart (WV)   Patrick O'Donnell )NE)
  Scott Caffey (TX)   Janet Pruitt (NC)
  X Carmen Cauthen (NC)   Jeff Renk (WI)
  Norma Chastain (AZ)   Eleanor Ringel (WV)
  Claire Clift (NV)   X Paula Rossetto (CA)
  Lisa Davis (MS)   Dianne Russell (NC)
  Burney Durham (TN)   Pat Saville (KS)
  Marilyn Eddins (CO)   Jackie Scott (VA)
  X Jeff Finch (VA)   Bonnie Trivette (NC)
  Tisha Gieser (AK)   Linda Tubbs (TX)
  Jane Gill (NV)   Tricia Vaughan (VA)
  Virginia Habansky (VA)   Susan Whitford (NV)
  Judy Hall (OR)   Maureen Wilson (UT)
  Anna Hanback (VA)   Patience Worrel (TX)
  X Nathan Hatfield (VA)    


Other members/guests in attendance included Rob Marchant (WI), Jeanine Wittenberg (NV), Maryann Horch (VA), Jeannine Wood (ID), Susan Furlong Reil (NV), and Angela Andrews (NCSL Liaison to ASLCS). Greg Gray, President of the Society, was also briefly in attendance. 

Approval of Minutes

Upon a motion by George Bishop, seconded by Mardi Alexander, the minutes of the last meeting held September 19, 2009, during the Professional Development Seminar in Seattle, WA, were approved.


Old Business

The draft schedule for the 2010 Professional Development Seminar (PDS) was distributed and the following points were discussed: 

Craig Zablocki, the plenary speaker from the 2006 PDS in Austin, TX, has been confirmed to speak on the first day of the meeting. The topic is still under discussion. His fee for a single day is less than ½ of the amount allotted in the budget.  

It was decided that there would be 2 concurrent sessions during each time slot in order to reduce conflicts between each session and to ease the difficulty of filling panels due to travel restrictions. 

Rob Marchant detailed the host state's activities which will include a "traditional" Wisconsin fish fry opening reception, a reception at the Harley-Davidson Museum and a day trip to Madison, the capital city. The State Dinner will have an entertainment section this year as opposed to the traditional band and dance. 

Angela Andrews stated that the community service arm of LexisNexis had contacted her about the possibility of members of ASLCS participating in a community service project during the PDS. They would find the need, coordinate the project and we would provide the volunteers to do the work. A 2 hour time slot is available on Thursday afternoon. The committee agreed that we would like to pursue the project and asked Angela to make the contact. She will ask if the project is something that can be brought to the hotel to do in order to not lose time in transit. 

Saturday will be the date for the "Legislative Expo" which will be a time to showcase operations, manuals, and products that any state's chamber produces. This will be a time to "show and tell" from orientation of new members to technology. The committee members discussed the possibility of having changing exhibits in the Hospitality Suite each evening. A decision won't be made until the site visit is completed. 

Possible concurrent sessions will include 1). Mason's 101; 2.) Mason’s 201 (beginners and advanced) discussions about the newest version of Mason's Manuals; 3). comparative parliamentary practices with international guests and Wisconsin's Indian tribes; 4). what does at-will employment mean for us? with someone from an HR perspective and an attorney; 5). New Member training, inclusive of spouse training; 6). What is new in technology? (with Tennessee and Wisconsin); 7). Legislative Off the Record (serious trading of war stories and learning from each other); 8). the pros and cons of "green" technology in the legislature (will request that Hawaii present). 

The Support Staff Committee will handle the Staff Group Breakouts which will be reduced in number from ten to four and the Legislative Expo which will replace the session formerly known as the Job Share. The Technology Committee will handle the "What's New" in technology session. Membership and Communications Committee will be asked to once again present the New Member Orientation program in Wisconsin. 

Suggestion was made by George Bishop to be sure that the concurrent sessions are grouped so that persons interested in Process, Technology, Principals, and Assistants are able to attend sessions of interest to them. 

The draft schedule will be sent to the Program Development Committee membership after inclusion of changes and groupings are worked on. Work will begin shortly to recruit Society members to serve on panels and moderate concurrent sessions. 

New Business

The Program Development Committee has helped sponsor a session in the past at the NCSL Annual Meeting. The Committee discussed possible topics for the Louisville meeting including an invitation to the United States Senate Parliamentarian to discuss treading the waters between factions or parties, as he has had to do in the very recent past. It was thought that we could ask the Legal or Leadership Staff Sections to partner with us on this. 

Another idea was a discussion of internal steps that legislatures are taking during difficult economic times. 


There being no further business, upon a motion by Jeff Finch, seconded by George Bishop, the meeting was adjourned. 

Respectfully submitted,
Carmen Cauthen, NC