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Posted February 21, 2024

NCSL

Policy Analyst

Hybrid/Denver, Colo.

$50,101 annually

Posted February 29, 2024

Accountant- Payroll & AP

Hybrid/Denver, Colo.

$78,835 annually

Full Time (On-site)

March 15, 2024 by 11:59 p.m.

Job Overview

About The Role

An Accountant performs complex and varied accounting and billing work involving National Conference of State Legislatures (NCSL) and NCSL Foundation for State Legislatures (FSL) grants, contracts, and related activities. They handle highly complex aspects of the major areas of NCSL accounting operations: accounts receivable, accounts payable, payroll, or grants. An Accountant is distinguished not only by broader and more complex functions but also by an ability to train and provide direction to accounting technicians when systems problems occur. The Accountant performs the work independently within the framework of an established accounting system and in line with NCSL policies, with some periodic review of work. The position reports to the Accounting Manager.

Responsibilities

What You'll Do

  • Process multistate biweekly payroll for over 170 employees including the preparation and processing of off-cycle payrolls.
  • Prepare month-end close reconciliations, accruals and journal entries for benefit and payroll related accounts.
  • Review and audit employee data in the payroll system, such as pay rates, time off accrual rates, deductions, and benefits to ensure the accuracy of payroll.
  • Ensure compliance with federal and state tax laws and company policies.
  • Maintain payroll records and files in accordance with NCSL’s record retention policy and applicable regulations.
  • Review quarterly and annual payroll filings for accuracy, including W-2s.
  • Serve as a resource for employees and managers on payroll-related questions.
  • Correspond with payroll provider to resolve issues in a timely manner.
  • Calculate monthly labor and cost allocations.
  • Oversee P-Card transactions in Concur, including performing reconciliations to ensure all transactions are successfully posted and resolve any discrepancies.
  • Review transactions for overall reasonableness, ensuring compliance with NCSL’s T&E and P-Card policies.
  • Serve as co-administrator for P-Card functions including card setup, training, monitoring of usage, and issue resolution.
  • Coordinate purchases with vendors using the P-Card as the preferred method of payment.
  • Ensure timely submission of expense reports and follow-up accordingly.
  • Review documentation (invoices, expense reports, check requests) to ensure that complete and accurate information is provided including account coding, payment information and due date.
  • Set up new vendor accounts: obtain W-9, verify ACH information, and confirm eligibility in sam.gov.
  • Prepare and enter all vouchers for weekly disbursements.
  • Create ACH files for vendor payments; print and mail checks; set up wire transfers.
  • Reconcile prepaid expenses, deposits, and other related accounts as part of monthly close.
  • Process credit applications.
  • Assist in preparation of various audit requests.
  • Respond to inquiries from constituents, vendors, and NSCL staff in a timely manner.
  • Review outstanding checks and remit unclaimed property reports to states as appropriate.
  • Perform other related duties as assigned.

Qualifications

  • Bachelor's degree in business, accounting, finance, or related field plus five years of related experience.
  • Thorough knowledge of laws, regulations, and accounting principles and practices that apply to grants, contracts, and non-profit/governmental accounting.
  • Considerable skill and competence in handling a variety of accounting functions and performing complex mathematical calculations.
  • Demonstrated proficiency with Microsoft Excel including pivot tables and VLOOKUP.
  • Experience with Paycom and/or SAP Concur Expense and Invoice Management is a plus.
  • Ability to analyze general ledger and related financial reports.
  • A high degree of attention to detail and accuracy with the ability to meet deadlines.
  • Ability to operate independently within prescribed accounting procedures.
  • Skill and competence in developing and maintaining effective working relationships with other employees, grantors, auditors, and others involved with financial transactions.
  • Ability to work in a politically neutral manner and to deal with sensitive and confidential matters.
  • Ability to travel by air up to 1-2 times per year, with most trips being 3-4 nights, as well as work extended hours, possibly evenings and weekends, usually associated with events/travel/fiscal year end.

Work Environment

This full-time position is mostly performed in an office environment, on or off-site, with prolonged periods of sitting at a desk and working on a computer. NCSL provides a unique hybrid remote work policy with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. Employees routinely use standard office equipment such as laptops, printers, scanners, copy machines, and smartphones. Occasional travel by airplane, including overnights and weekends, is required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Benefits

NCSL has a flexible remote work policy.  Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month.  The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development.  We are committed to offering a full range of other benefits for you and your eligible family members, including domestic partners.

Your total compensation goes beyond the number on your paycheck. Our outstanding benefits include low-cost health, dental and vision coverage, a 401(a)-retirement plan with 10% contribution after 6 months and full vesting, life & disability insurance, 3-weeks paid vacation with 5+ years of paid full-time work experience, generous time off plans and paid family leave, floating holidays, identity theft protection, employee assistance programs, pet insurance, paid time off to volunteer, and more! Relocation assistance provided for out-of-state candidates.

About the Organization

Are you ready to join an organization with an extraordinary mission? The National Conference of State Legislatures offers careers where you can use your skills, knowledge, and experience to truly make a difference. NCSL’s mission is purposeful – strengthening the legislative institution. From informing effective policies and promoting communication among state legislatures, to ensuring states have a strong, cohesive voice in the federal system, our team works in service of legislatures. And, with a commitment to constantly innovating all resources and services to meet the evolving needs of members, NCSL has earned the reputation as the nation’s most trusted bipartisan membership organization for legislators and legislative staff. Our success serving NCSL members relies on our team of passionate, dedicated professionals who work diligently to strengthen the legislative institution. Join our team and contribute to this unique, essential mission. NCSL has a flexible remote work policy.  Building and maintaining our organizational culture is critical and we do so by bringing staff together, in person, for four days each month.  The remote work policy provides the freedom to work from anywhere with the requirement that staff travel on their own fare to the NCSL office once a month for team meetings and professional development. 

How to Apply

If you are a purpose-driven, dedicated professional looking to give as much as you get – submit your resume and cover letter by 11:59 PM MT, March 15, 2024 for best consideration. Learn more about working with NCSL by visiting our careers page. We are looking forward to receiving your application!

NCSL is proud to be an equal opportunity employer and is committed to developing a diverse, dynamic team and inclusive workplace. NCSL does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability, or any other status protected by law or regulation.

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