Exhibit Hall 2024 Louisville
Each year, NCSL brings together state legislators and state legislative staff for the Legislative Summit, the largest and most substantive meeting of its kind in the nation. NCSL invites you to exhibit along with organizations that include corporations, federal, state and local government agencies, trade associations, special interest groups and consulting firms.
Reserve Your Booth Today
The 2024 NCSL Legislative Summit is set to take place Aug. 5-7, 2024, at the Kentucky International Convention Center in Louisville. The 2024 Exhibit Hall is already at 60% of capacity! Download the Summit 2024 agreement here and complete the sections relevant for your organization.
Summit 2024 Exhibit/Advertising Agreement
Sign and return the completed form to firstname.lastname@example.org.
View the Exhibit Hall
Premium Advertising Packages
Exclusive opportunities offer exhibit space combined with advertising promotion to elevate your brand. Find print and digital solutions to market your priorities to Summit attendees.
View Available Packages
- $2,200 per 10-by-10-foot booth for corporations and associations.
- $2,000 per 10-by-10-foot booth for nonprofits, government agencies and NCSL Foundation sponsors.
- Must provide proof of nonprofit status.
- $100 per corner (endcap unit).
Exhibitor Move-In Day:
Monday, Aug. 5, 8 a.m.-5 p.m.
Exhibit Hall Hours:
Tuesday, Aug. 6, 10 a.m.-4 p.m.
Wednesday, Aug. 7, 10 a.m.-3 p.m.
(Subject to change.)
Exhibitor Move-Out Day:
Wednesday, Aug. 7, 3-7 p.m.
Included With Your Booth Fee
Three badges per 10-by-10-foot booth for exhibit staff that allow access to the Exhibit Hall for move-in and move-out hours. Exhibitor credentials include access to the opening reception, Exhibit Hall lunches and closing social event. Exhibit staff who wish to attend legislative sessions will be able to purchase up to three half-price conference registrations.
- Standard booth configuration: Draped 8-foot back wall and 3-foot side walls. (See page 2 of the exhibitor agreement, under “Arrangement of Exhibits,” for dimensions and limitations for perimeter and island booth spaces.)
- Exhibit space identification sign with organization name.
- NCSL Legislative Summit app listing includes organization name with 25-word exhibit description and optional exhibitor logo.
- Logo must be submitted to email@example.com by June 17, 2024.
- Logo specs: Logo should not exceed 600px in width or height. File format is JPEG, JPG, PNG or GIF; 72 dpi image, RGB mode. No transparency, border or shadow; high-resolution image.
Please download, complete, and sign the exhibitor agreement from this page. The completed document can be returned via email to firstname.lastname@example.org. Be sure to include a first and second choice for the booth location. Reservations will be processed in the order they are received.
You will receive a confirmation email and invoice. Payment may be completed using the secure link in your invoice or by mailing a check. Please pay in full within 30 days. Exhibit space must be paid in full to gain access to the exhibitor kit that will be available in early 2024.
The exhibitor kit will provide access to rent any equipment you might need for your booth. It also provides contacts at the Kentucky International convention center for other services, including catering, audio/visual support and more. Directions will be provided to register exhibit staff and access hotel reservations when those services become available.
Registration is scheduled to open in April 2024 to exhibitors in good standing who have completed an exhibitor agreement and paid in full for reserved space.
Between 4,000 and 4,500 attendees.
As an exhibitor, you must provide flooring for your booth. Other items such as furnishings, audio visual, electricity, internet, catering, etc. are optional.
All items and costs can be found in the Freeman Exhibitor Kit which will be available in early 2024. For estimating purposes, below are some basics you may need.
- 10-by-10-foot carpet, $275.
- One 6-foot-long-by-30-inch-high draped table $225.
- Two chairs $95 each.
- One wastebasket $25.
- One 5-amp outlet $111.
A standard booth configuration includes a draped 8-foot back wall and 3-foot side walls. *Please see page 2 of the exhibitor agreement under “Arrangement of Exhibits,” for dimensions and limitations for Perimeter and Island booth spaces.
Nonprofit organizations that are able to provide proof of status are eligible to reserve booth space for a reduced fee of $2,000 per 10x10 space. There is not a reduced rate on equipment rental through Freeman or any vendors through the Kentucky International Convention Center. Please pay attention to early deadlines for equipment and service rentals to take advantage of the best rates.
Deadline to accept exhibit space agreements is July 12, 2024, or earlier should exhibit space sell out.
We understand plans can change. Please contact us through email@example.com should you need to cancel. Cancellations received before June 3, 2024, will result in a 50% refund.
No refund will be provided for cancellations received after June 3, 2024. Please refer to “Official Exhibition Regulations” on page 2 of the exhibitor space contract for details.