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Sep Sep 21 25

ASLCS 2025 Professional Development Seminar

  • Sunday, September 21, 2025
    8:00 AM 5:00 PM Mountain Standard Time
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The American Society of Legislative Clerks and Secretaries (ASLCS) is hosting its annual professional development seminar for principal clerks and secretaries and their staffs from Sept. 21 to 25 in Santa Fe, N.M.  

The meeting brings together U.S. and international participants to learn important skills and procedures, build relationships and take away new tools and ideas to enhance the effectiveness of state legislatures. 

Jason Smith, parliamentarian of the U.S. House of Representatives, and Seb Terry, a best-selling author and thought leader in transformational growth and community building, will deliver this year’s keynote addresses. Also on the agenda are sessions on building and engaging a culture of excellence, legislative technology and parliamentary procedure; breakout sessions for principals and associates; the Legislative Expo; and meetings of the standing committees and special committees. In addition, our hosts are planning an array of social events to allow attendees to network with their counterparts from other states and territories while experiencing the best of Santa Fe!  

Thank You to 2025 Seminar Sponsors International Roll-Call and Propylon! 

Sessions will be held at the New Mexico State Capitol and Drury Plaza Hotel. 

Sunday, Sept. 21

10 a.m. – 1 p.m.

Drury Plaza Hotel

2030 Mason’s Manual Commission

Noon – 2 p.m.

Drury Plaza Hotel

Nominating Committee

1 – 6 p.m.

Drury Plaza Hotel

Registration and Information Desk

2 – 3:30 p.m.

Drury Plaza Hotel

2024-2025 Executive Committee

Presiding: Robert B. Hunt, ASLCS president and clerk, Maine House of Representatives

3:30 – 4:30 p.m.

Drury Plaza Hotel

Internal Audit Committee

4:30 – 5:30 p.m.

Drury Plaza Hotel

New Attendee Mixer

6 – 8 p.m.

TBD

Welcome Reception
Monday, Sept. 22

8 – 9 a.m.

Registration and Information Desk

9:15 a.m.

New Mexico State Capitol

Welcome to the Capitol!

10 – 11:30 a.m.

New Mexico State Capitol

Plenary Session

Speaker: Jason Smith, parliamentarian of the U.S. House of Representatives

11:45 a.m. – 1 p.m.

New Mexico State Capitol

Lunch

1:15 – 2:45 p.m.

New Mexico State Capitol

Legislative Staff Breakout Sessions

Take your networking and problem-solving to the next level! Staff breakout sessions provide a forum where attendees can discuss specific parliamentary situations and administrative challenges. Talk to experienced colleagues, get helpful solutions and discuss shared experiences.

Note: Staff Breakout Sessions are open only to legislative staff.

Principal Clerks and Secretaries

This session is designed for currently serving principal clerks and secretaries.

Moderator: Robert B. Hunt, ASLCS president and clerk, Maine House of Representatives

Assistant/Deputy Clerks and Secretaries

This session is designed for currently serving assistant or deputy principal clerks and secretaries.

Legislative Operations: Journal Staff

This session is designed for staff whose work directly relates to the legislative process via the journal.

Legislative Operations: Technology Staff

This session is designed for staff whose work directly relates to the legislative process via information technology. 

Legislative Operations: Bill Status/History and Committee Staff

This session is designed for staff whose work directly relates to the legislative process via bill index, bill status and committee operations. 

Legislative Operations: Calendar and Floor Staff

This session is designed for staff whose work directly relates to the legislative process via the calendars, agendas and voting systems.

Legislative Operations: Enrolling and Engrossing Staff

This session is designed for staff whose work directly relates to the legislative process via engrossing and enrolling.

Support Services: Fiscal Administration and Civics Education Staff

This session is designed for staff who support the legislative process through their work in business services and civics education.

Support Services: PR, Facilities, Safety and Security Staff

This session is designed for staff whose work supports the legislative process via information and public relations, facilities management, printing, document handling, mail rooms, safety, security and general support services.

Sponsored by the ASLCS Support Staff Committee

3-4:15 p.m.

New Mexico State Capitol

Concurrent Sessions

4:30– 6 p.m.

New Mexico State Capitol

Legislative Expo and Reception

Learn about techniques and tools from chambers across the country and check out sponsor booths for innovative technologies.

Dinner on your own
Tuesday, Sept. 23

8 a.m. – 5 p.m.

Registration and Information Desk

8 – 9 a.m.

Breakfast

9 – 10:15 a.m.

New Mexico State Capitol

Concurrent Sessions

TBD

ASLCS Lunch and Business Meeting

Presiding: Robert B. Hunt, ASLCS president and clerk, Maine House of Representatives

Sponsored by International Roll-Call

TBD

Host State Event
 

Evening on your own
Wednesday, Sept. 24

8 a.m. – 3 p.m.

Drury Plaza Hotel

Information Desk

8 – 9 a.m.

Breakfast

9:15-10:30 a.m.

Drury Plaza Hotel

Concurrent Sessions

10:45-11:45 a.m.

Drury Plaza Hotel

Concurrent Sessions

11:45 a.m. – 12:30 p.m.

Drury Plaza Hotel

Pin Contest Count!

Turn in the pins and business cards you’ve been collecting all week. Prizes will be awarded at the State Dinner.

11:45 a.m. – 1:15 p.m.

Lunch on your own

1:15 p.m. – 2 p.m.

Drury Plaza Hotel

ASLCS Standing Committees: “A” Committees*

  • Bylaws and Standing Orders
  • Inside the Legislative Process
  • Site Selection
  • Technology

*You are welcome to attend committee meetings even if you don’t currently serve on a committee—and to join others still in progress once yours has ended.

2 – 2:45 p.m.

Drury Plaza Hotel

ASLCS Standing Committees: “B” Committees*

  • International Communication and Development
  • Legislative Administrator
  • Membership and Communication
  • Support Staff

2:45 – 3:30 p.m.

Drury Plaza Hotel

ASLCS Standing Committees: “C” Committees*

  • Canadian-American Relations
  • Professional Journal
  • Program Development
  • Legislative Civics Education Support Committee

3:30 – 4:15 p.m.

Drury Plaza Hotel

ASLCS Special Committees

  • Budget and Financial Review
  • Strategic Planning

6 – 7 p.m.

TBD

President’s Reception

Sponsored by Propylon

7 – 11 p.m.

TBD

State Dinner

Celebrate ASLCS at the annual State Dinner!

Presiding: Robert B. Hunt, ASLCS president and clerk, Maine House of Representatives
Thursday, Sept. 25

8:45 – 9:30 a.m.

Drury Plaza Hotel

Business Meeting

Coffee and pastries served.

9:30 – 11:30 a.m.

Drury Plaza Hotel

2025-2026 Executive Committee Meeting

Meeting adjourned

Jason Smith

Jason Smith is the parliamentarian of the House of Representatives. The office of the parliamentarian is a nonpartisan office that provides the House and its members with guidance on parliamentary rules and procedures. He has served as parliamentarian since October 2020, and as an attorney in the office since 2008. Prior to that, he served as assistant counsel in the office of general counsel for the House of Representatives.  

He is a member of the Pennsylvania Bar and received his law degree from American University Washington College of Law evening program, while working full time as an autism counselor and then a law clerk with the House office of general counsel. He received a bachelor’s degree with university honors in psychology and political science from East Carolina University. 

Seb Terry

Leaders and teams who integrate Seb Terry’s methodology and frameworks report immediate boosts in three core categories: workplace connection, project motivation and purpose – all within a 28-day period. Better yet: Employees also report an improvement in feelings of work/life balance. 

Linking human potential to company vision, Seb’s dynamic goal-striving models stimulate not only the agility for individuals and leaders to adapt to change but the bravery to create it, too, in turn unlocking the code to limitless possibility and the sustainable future success of employees, organizations and the clients they serve. 

 

Blocks of rooms have been reserved at the Drury Plaza Hotel and Hilton of Santa Fe. Transportation will be arranged between the hotels. 

Drury Plaza Hotel 

Reservations can be made online via housing link or by calling 505-424-2175. Be sure to reference the NCSL - 2025 ASLCS Professional Development Seminar to receive the special group rate. 

828 Paseo de Peralta
Santa Fe, NM 87501 

Room rate: $239/night and includes breakfast. The group rate will be honored three days pre- and post-meeting, depending on room availability.  

Hilton of Santa Fe 

100 Sandoval Street  
Santa Fe, NM 87501 

Room rate: $229/night and includes breakfast. The group rate will be honored three days pre- and post-meeting, depending on room availability.  Reservations can be made online via the housing link or by calling 1-800-HILTONS (1-800-445-8667). Be sure to reference NCSL - 2025 ASLCS to receive the special group rate.

Both hotels are located about 14 miles from Santa Fe Regional Airport (SAF) and 65 miles from Albuquerque International Sunport (ABQ). Train, shuttle and ride-share service are all available between the Albuquerque airport and Santa Fe. 

Hotel reservation deadline 

Tuesday, September 2, 2025 (for both hotels). 

Register online. Online registration deadline: September 11. 

PDS Registration Bill to State Instructions (only available for legislative staff) 

You must first log in to the NCSL site. The Legislative Staff ticket type will have the “bill to state” link inside that field. On the next page, you may choose from the list of legislative staff in your state and fill out the billing information. Then click “Register selected contacts” from the top of the page. 

Staying longer? Explore all there is to do in the fall! 

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