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Mark Your Calendars for the 2025 NCSL Legislative Summit in Boston

Don't miss out on the nation's largest gathering of legislators and legislative staff!

2025 NCSL Legislative Summit Exhibit Hall

Each year, NCSL brings together state legislators and state legislative staff for the Legislative Summit, the largest and most substantive meeting of its kind in the nation. NCSL invites you to exhibit along with organizations that include corporations, federal, state and local government agencies, trade associations, special interest groups and consulting firms.

 The 2025 Legislative Summit Exhibit Hall booth sales are closed.

View the Exhibit Hall Floor Plan

Confirmed 2025 Legislative Summit Exhibitors

As a confirmed exhibitor, NCSL has already processed your application and payment.

View the Exhibit Hall Floor Plan

Booth Staff Registration and Hotel Reservations

Directions and the discount code for your complimentary badge registrations will be emailed to your organization’s exhibit contact within the week you submit your contract.

Three badges are provided per 10-by-10-foot booth for exhibit staff. The exhibit badges allow access to the Exhibit Hall, Exhibit Hall lunches and Social Events. Badges do not include access to sessions. You may purchase extra exhibit staff badges at a fee. Exhibitors may also purchase a full conference registration at a discounted rate. 

All Exhibit Hall staff must be registered before reserving hotel rooms. You will receive a link to in your registration confirmation email to search for available rooms within the NCSL room block.

The NCSL Housing Bureau does not contact attendees directly to solicit rates or new reservations. If you are contacted by a vendor who claims to represent NCSL, please notify [email protected].

Booth Furnishings and Exhibitor Kit

The exhibitor kit is an online portal to access general show information, place shipping and material handling orders, and order products and services such as booth furnishings, carpet, electricity, internet, audiovisual and food and beverage. You will need to provide—or order through the exhibitor kit—any or all of these items for your booth.

The exhibitor kit will be emailed to your organization’s exhibit contact within the week you submit your contract.

Boost Your Presence Beyond the Exhibit Hall
Sold Out for 2025

  • Learning Hub: Deliver a 30-minute informational presentation on the Exhibit Hall floor. The Learning Hub offers exhibitors time to promote their product/message directly to Summit attendees. Spots are limited, A/V is provided, and your presentation will be listed in the meeting app. Contact [email protected] for availability.
  • NCSL State Legislatures magazine: An issue of NCSL’s award-winning State Legislatures magazine will be distributed onsite. Visit ncsl.org/advertise for sizing and prices. Submit completed exhibit/advertising contract via email to secure space. Email [email protected] for more information.
  • Digital and email advertising space as well as sponsorship opportunities can be found at ncsl.org/advertise. Contact [email protected] for availability.

Premium Advertising Packages

Exclusive opportunities offer exhibit space combined with advertising promotion to elevate your brand. Find print and digital solutions to market your priorities to Summit attendees.

View the Exhibit and Sponsorship Prospectus

As an Exhibitor

  • Discuss your message face-to-face with state leaders.
  • Broaden your contacts with state officials.
  • Increase your awareness of new and critical state legislative issues.
  • Present your products and services to people who influence buying decisions. The leaders in attendance most often control legislation and purchasing in their states.

Booth Fees

  • $2,200 per 10-by-10-foot booth for corporations and associations. 
  • $2,000 per 10-by-10-foot booth for nonprofits, government agencies and Foundation sponsors. Must provide proof of nonprofit status. 
  • $200 per corner (endcap unit). 

Important Dates

  • Exhibitor Move-In: 
    Monday, Aug. 4, 8 a.m. to 5 p.m. 
  • Exhibit Hall Hours: 
    Tuesday, Aug. 5, 10 a.m. to 4 p.m. 
    Wednesday, Aug. 6, 9 a.m. to 2 p.m. 
  • Exhibitor Move-Out: 
    Aug. 6, 2 p.m. to 6 p.m. 

Included With Your Booth Fee

  • Three badges are provided per 10-by-10-foot booth for exhibit staff. The exhibit badges allow access to the Exhibit Hall, Exhibit Hall lunches, Monday reception and Wednesday social event only; badges do not include access to sessions. You may purchase extra exhibit staff badges at a fee. Exhibitors may also purchase a full conference registration at a discounted rate.
  • Standard booth configuration: Draped 8-foot back wall and 3-foot side walls. Please see page 2 of the exhibitor agreement under “Arrangement of Exhibits,” for dimensions and limitations for In-line and Island booth spaces. 
  • Booth identification sign with organization name. 
  • Organization name with logo and 25-word company description in the NCSL Legislative Summit meeting app. 

Exhibitor FAQs

NCSL’s member confidentiality policy prohibits NCSL from selling attendee information.

NCSL does not contact attendees or exhibitors directly to solicit attendee lists. If you are contacted by a vendor who claims to represent NCSL, do not act on it, and please notify [email protected]. 

Between 6,500 and 7,000 attendees.

All costs are listed in the exhibitor kit. For estimating purposes, below are some basics you may need.

  • 10-by-10-foot carpet, $377.
  • 10-by-10-foot carpet padding single layer, $255.
  • 6-foot-long-by-30-inch-high draped table, $291.
  • Standard chair, $122.
  • One wastebasket, $25.
  • 24-inch LED display monitor, $350.
  • One 30-amp outlet, $430.

Yes, flooring is required for all exhibitors. Flooring can be of any material such as carpet, turf, or vinyl. Exhibitors may provide their own flooring or order it through the Exhibitor Kit.

The deadline to accept exhibit space agreements is July 11, 2025, or earlier if exhibit space should sell out.

Should you cancel on or before June 3, 2025, 50% of your payment will be refunded. No refund will be provided for any cancellation received after June 3, 2025.

The BCEC has very strict regulations on who can serve food, including samples or bite-sized prepackaged portions, in their booth. See the full outline of rules here. You can order food and beverage through the exhibitor kit.

NCSL provides complimentary internet access that will allow for email and web browsing for attendees and exhibitors. We suggest purchasing higher-strength internet for streaming. The order in the exhibitor kit.

You may choose to ship your booth materials through a third-party service. A FedEx is located in the BCEC; reach out directly for pricing and arrangements. This is often cheaper than going through Freeman. However, you will be responsible for getting your materials to your booth space without the help of any Freeman labor. 

Full-time employees of exhibiting companies may use ONLY hand-operated equipment (two-wheeled hand trucks or four-wheeled flat trucks) to carry their own materials into the exhibit facility. The use or rental of dollies, pallet jacks or other mechanical equipment is not permitted by anyone other than Freeman.

Freeman controls access to the loading docks to provide for a safe and orderly move-in/out. Unloading or reloading at the dock of all contracted carriers will be handled by Freeman. Therefore, if you choose to hand-carry in your items, you must do so through the front entrance of the BCEC.

Full-time employees of exhibiting companies may set their own displays without the assistance of Freeman or union labor. Any services required beyond what your regular full-time employees can provide must be rendered by the union or an exhibitor-appointed contractor. Labor can be ordered online in advance via the exhibitor kit or at the show site from the Freeman Service Center.

Yes, it is available in the exhibitor kit.

Please email [email protected] for assistance.

Please email [email protected].

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