Record Clearing
With more states and territories legalizing cannabis for medical and/or recreational use, lawmakers and other justice system stakeholders are exploring ways to address the implications and collateral consequences of criminal records. Specifically, for those who have incurred criminal penalties and have criminal records for a marijuana-related offense that, after legalization, might be perfectly legal where they live.
A variety of terms are used to describe record clearance, including annulment, erasure, expungement, destruction, dismissal, sealing, set-aside and vacatur. In fact, some jurisdictions may use the same language, but the terms have drastically different meanings.
Expungement—or the removal of an offense from a criminal record— for cannabis offenses has been gaining traction over the past several years. And not just policy makers are taking notice. For example, while the American Medical Association opposes the legalization of cannabis, the organization has endorsed record expungement for certain crimes related to the use, possession or sale of the drug.
“This affects young people aspiring to careers in medicine as well as many others who are denied housing, education, loans and job opportunities. It simply isn’t fair to ruin a life based on actions that result in convictions but are subsequently legalized or decriminalized,” said AMA Trustee Scott Ferguson, M.D.
As of 2023, 45 states, two territories and Washington, D.C., have record clearing laws which may apply to cannabis. Of these jurisdictions, 28 have legislation that applies specifically to record clearance of certain cannabis-related offenses.
Many times when a person wants their record cleared, they must petition the court to have their record expunged— and in some instances, a processing fee must be paid. In Arizona, certain cannabis offenses can be removed from a criminal record by submitting a request to the court. There is no fee to file a petition and if the request is denied, the individual has 14 days to appeal the decision. On the other hand, in Utah, application and filing fees ranging from $65 to $135 might be associated with the expungement process.
However, an increasing number of states and territories are making this process automatic by requiring the courts to identify and expunge eligible cannabis-related offenses without a petition and at no cost to the individual. In fact, 11 states, the District of Columbia and the U.S. Virgin Islands have codified mechanisms for the automatic expungement of certain cannabis offenses.
For example, in 2018, California enacted legislation requiring the state’s justice department to identify records with qualifying cannabis convictions that took place before Nov. 9, 2016. Under the law, prosecutors had one year to challenge any case they did not agree met the criteria for sealing or presented an unreasonable risk to public safety if cleared. Records are automatically sealed if there is no prosecutorial opposition and individuals can check the status of their cannabis conviction(s) by contacting the court in which they were originally adjudicated.
As states move toward automated expunction, some have encountered challenges such as building the workforce needed to meet the volume of records eligible for clearance.
Missouri amended its constitution in 2022 creating a process for automatic record expungement for individuals convicted of misdemeanor or felony cannabis offenses who have completed their sentences and are no longer under supervision of the state’s department of corrections. The amendment required the courts to expunge eligible records by the end of 2023, but the process has been slowed by non-digitized criminal records. The courts have also requested additional funds to pay employees overtime and hire temporary staff to help identify and expunge records entitled to clearance.
Informing the public of eligibility and establishing a system for alerting individuals that a qualifying cannabis offense has been removed from their records, are important pieces for jurisdictions implementing automatic record clearance laws to consider.
Following the enactment of AB 5981 (2019) and AB 1897 (2020), New Jersey’s Administrative Director of the Courts was required to “develop and maintain a multilingual public awareness campaign to promote awareness of the expungement process, including an expedited expungement.” The state’s supreme court also issued a directive detailing how individuals can verify and obtain copies of expungement orders; the court specified that the orders are to be provided free of charge to the requestor.
As noted in a 2023 report examining the challenges and opportunities associated with record clearing, states and territories contemplating automated record clearance provisions might consider clearly defining the terms used to describe the removal of an offense or the destruction of a criminal record, centralizing case management systems, eliminating certain record relief eligibility requirements such as payment of legal financial obligations and establishing timelines that account for potential system demands related to workforce and technology.
In recent years, governors in Colorado, Illinois, Maryland, Massachusetts, Oregon and Pennsylvania have issued pardons for low-level marijuana convictions. Similarly, in 2020, Nevada Gov. Steve Sisolak proposed an amended resolution to pardon individuals convicted of minor cannabis-related offenses; the amendment was unanimously approved by the Nevada State Board of Pardons Commissioners.