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National Legislative Program Evaluation Society
Executive Committee Meeting Minutes
September 28, 2005 Harrisburg, Pennsylvania
The Executive Committee convened at 8:50 a.m. on Wednesday, September 28, 2005 in the Brady Board Room of the Harrisburg Hilton. Copies of handouts discussed during the meeting are kept on file with the NLPES secretary.
Attendance: Committee Members - Priscilla Anderson, Trish Bishop, Martha Carter, Steve Hendrickson, Joe Lawhon, Ken Levine, Leslie McGuire, Wade Melton, Rakesh Mohan, Tim Osterstock, Gerry Schwandt, and Jan Yamane; NCSL - Bob Boerner; Guests- Phil Durgin and Maryann Nardone, Pennsylvania and Wayne Kidd and DeAnna Herring,Utah.
Committee Goals: Wade Melton, executive committee chair, opened the meeting with a call for committee members to “think outside the box”. Wade outlined his goals of creating a workable Strategic Plan and reaching out to NLPES’s membership. His objective is to work on communications (newsletter, website, and listserv) so we can get more people involved from more states. The committee then broke into sub-committees.
Committee Reports:
Annual Meeting (Priscilla Anderson, Chair) - Focus will be on working with other offices to increase attendance via co-sponsorship, this connection will also aid in gaining advice from other, non-traditional, sources for hot topics. The committee will be looking for ways to improve the connection between the committee and the host state. They will be turning to past sub-committee members for support.
Awards (Joe Lawhon, Chair) - The sub-committee wants more explicit rules. The points discussed by the sub-committee includes; appropriateness of using one report for two awards, a stronger letter on rules and expectations for the impact award (suggested by Wade that changes get put on the web page as early as possible and by Steve that they be announced in the newsletter), the possibility of blocking major award winners for 3 to 4 years, barring the use of the same report for two awards, breaking out awards for small and large shops (Ken pointed out the current use of score sheets should be equalizing shop size while also adding consistency), and possibly adding other judges outside the executive committee. Martha will supply the sub-committee with award entrants for the last few years.
Communications and Technology (Rakesh Mohan, Chair) - the communications sub-committee will be working on updating the web site by sending a list of
expectations to NCSL. They will also work with Bob and the Awards Chair to get a timely update of award changes. The newsletter is too much responsibility for our editor, we must increase participation. Executive committee members need to encourage other to participate and actively market and promote the newsletter - get your staff or others to submit articles.
Break for Pennsylvania Host State Presentation - Phil Durgin and Maryann Nardone
The host state presented the most current budget and the session booklet to the committee. Attendance numbers are up from the previous projection as are some costs. Additional funds will be needed for transportation of over 40 off-site attendees. CD’s will be sent to all participants after the conference. We will be using a single evaluation form that will be handed out on Thursday and moderators will need to remind attendees to complete and hand-in the form.
Return to sub-committee presentations
Professional Development and Training (Jan Yamane, Chair) - the Pennsylvania conference is up and going but we see a need for improvement in e-mail
communications with participants. Next year’s conference will be in Utah and again will be close to the NCSL annual meeting. Most issues will have to be addressed in the spring meeting, Utah will need to supple much of the information at that time. West Virginia will host in 2007 and will need to work closely with the executive committee as there is no direct committee contact. Hawaii would like to host in 2008 but has received a lukewarm reception because of the travel time and general perception, a joint meeting with NALFO may make this a viable option in the future. Looking at other options, Louisiana, and Wisconsin are interested in hosting and Texas is willing if a joint conference is possible with NALFO. Motion made to accept West Virginia as the 2007 Fall Conference site made by Jan, seconded by Wade, and passed unanimously.
Nominations and Elections (Martha Carter) - Information is now being updated and we will begin soliciting nominations shortly.
2006 Fall Conference Presentation - The 2006 conference in Park City will be a more casual setting than previous conferences. To date, contracts have been signed with both the hotel/conference facility and the evening social site. Currently there are 90 rooms booked but more may be necessary. The conference facility is the most limiting factor and will work with up to about 180 participants. Session tracks will be worked on between now and the spring meeting.
Chair Directive: Wade proposed moving the spring meeting to the NCSL office in Denver. He would like a morning executive committee meeting and afternoon meetings with NCSL staff, specifically: IT and Meetings and Seminars. A second day may be necessary for sufficient time to meet with NCSL staff.
Motion to move the 2006 Executive Committee meeting to Denver made by Ken, seconded by Rakesh and passed unanimously.
Ken asked that the meeting be on Friday and Saturday, it is tentatively set for April 14th and 15th. Meeting adjourned at 11:45 a.m.
The next meeting is tentatively scheduled for Friday, April 14, 2006 at the NCSL offices in Denver, CO.
- Submitted by Tim Osterstock, Secretary
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