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National Legislative Program Evaluation Society
Executive Committee Minutes
August 7, 2007
The Executive Committee met on Tuesday, August 7, 2007, at the Boston Convention and Exhibition Center in Boston, Massachusetts.
Members present at the meeting were: James Barber, Trish Bishop, Joe Lawhon, Ken Levine, Kathy McGuire, Leslie McGuire, Rakesh Mohan, Tim Osterstock, Scott Sager, Gerry Schwandt, Perry Simpson, and Jan Yamane. Others present were: Wade Melton (member, NCSL Executive Committee) and Bob Boerner (NCSL staff)
Call to Order
Tim Osterstock (incoming Chair) called the meeting to order at 3:07 p.m. Tim welcomed returning and newly elected members to the Executive Committee. Tim stated that the next event for NLPES would be the fall training conference in Charleston, West Virginia. He also noted that future sites for the fall training conference are Wisconsin (2008, Hawaii (2009), Louisiana (2010), and South Carolina (2011, possibly).
Officer Elections
Tim opened the floor for nominations for the position of Vice-Chair. Upon a motion by Joe Lawhon and a second by Gerry Schwandt, Jan Yamane was nominated as Vice-Chair. There being no other nominations, Jan was unanimously elected as Vice-Chair.
Tim opened the floor for nominations for the position of Secretary/Treasurer. Upon a motion by Ken Levine and a second by Kathy McGuire, James Barber was nominated as Secretary/Treasurer. There being no other nominations, James was unanimously elected as Secretary/Treasurer.
Subcommittee Assignments
Tim appointed members to the following subcommittees.
Professional Development and Training: James Barber, chair; Kathy McGuire, Leslie McGuire, and Perry Simpson, members. Tim asked subcommittee members to consider a peer review process that NLPES could offer to its member offices. He also asked the subcommittee to consider professional development training opportunities that could be sponsored or provided by NLPES.
Annual Meeting: Joe Lawhon, chair; Trish Bishop, Gerry Schwandt, and Jan Yamane, members. Tim encouraged subcommittee members to coordinate with NCSL standing committees and other NCSL staff sections in planning sessions for the 2008 Annual Meeting in New Orleans.
Elections: Ken Levine, chair; Rakesh Mohan and Scott Sager, members. Tim asked subcommittee members to determine whether the number of members on the Executive Committee and length of terms should be increased. He also asked the subcommittee to recommend whether additional officers should be elected, such as a training coordinator to ensure continuity in such efforts.
Communications and Technology: Trish Bishop, chair; Ken Levine, Kathy McGuire, and Rakesh Mohan, members. Tim asked subcommittee members to review the NLPES website to identify needed improvements or corrections that could be discussed with NCSL staff during the spring (2008) Executive Committee meeting. He also asked the subcommittee to continue exploring means by which NLPES could offer distance-learning opportunities to its members.
Awards: Leslie McGuire, chair; James Barber and Jan Yamane, members. Tim asked subcommittee members to consider the criteria by which award winners are selected to determine whether the criteria need more clarification. Tim asked subcommittee members to give special attention to possible revisions for the criteria used to select lifetime achievement award winners.
Fall Training Conference: Perry Simpson, chair; Joe Lawhon, Scott Sager, and Gerry Schwandt, members. Tim asked subcommittee members to consider the process used by the Executive Committee and host state(s) in planning and hosting fall training conferences and propose revisions to the process, if needed.
State Assignments
Tim appointed members to serve as liaisons to the following states.
James Barber: Mississippi, Arkansas, Tennessee, Kentucky
Trish Bishop: Virginia, West Virginia, Maryland, Delaware, North Carolina
Joe Lawhon Kansas, Missouri, Nebraska, South Dakota, North Dakota
Ken Levine: Texas, New Mexico, Oklahoma, Louisiana
Kathy McGuire: Florida, Massachusetts, Rhode Island, Connecticut
Leslie McGuire: Georgia, Maine, Vermont, New Hampshire
Rakesh Mohan: Idaho, Washington, Alaska, Montana
Tim Osterstock: Utah, Nevada, Colorado, Wyoming
Scott Sager: Wisconsin, Minnesota, Iowa, Illinois
Gerry Schwandt: Michigan, Indiana, Ohio, New York
Perry Simpson: South Carolina, Alabama, Pennsylvania, New Jersey
Jan Yamane: Hawaii, California, Oregon, Arizona
Tim asked members to contact staff in their assigned states to obtain names and addresses of key contacts in each state’s program evaluation/audit office.
Upcoming Executive Committee Meetings
Tim announced that the next Executive Committee meeting would be held on September 18 at 9 a.m. in Charleston, West Virginia (in conjunction with the fall training conference). He stated that future meetings would be held in the spring (probably in Denver) and next summer during the NCSL Annual Meeting in New Orleans, Louisiana.
Other Business
Trish noted that many people volunteer their time to support NLPES activities, such as serving on panels, coordinating special projects (like the Question of the Month), and editing the newsletter. She encouraged Executive Committee members to give some thought as to ways that NLPES, as an organization, could show its appreciation to these individuals.
Adjournment
By consensus, the Executive Committee adjourned its meeting at 3:50 p.m.
Respectfully submitted,
James Barber, Secretary/Treasurer
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