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Minutes of the
Bylaws and Standing Orders Committee
ASLCS Spring Business Meeting
Asheville, North Carolina
March 29, 2008 |
The Committee was called to order by the Chair Jeannine Wood of the Idaho Senate. Other members present were:
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Steve Arias, NM |
Pat Harris, AL |
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George Bishop, VA |
JoAnn Hedrick, DE |
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Laura Clemens, OH |
Bo Hoover, WV |
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Claire Clift, NV, Vice Chair |
Dowe Littleton, AL |
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Jeff Finch, VA |
Susan Clarke Schaar, VA |
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David Gibson, VT |
Patsy Spaw, TX |
Vice Chair Claire Clift agreed to be Recorder for the meeting in the absence of Diane Bell.
A motion was made by Bo Hoover and seconded by George Bishop to adopt the minutes of the Burlington, Vermont, meeting. The motion carried unanimously.
Chair Jeannine Wood distributed copies of the Standing Orders with proposed changes, including but not limited to, the charge given to this Committee by the Executive Committee at its meeting in Burlington, Vermont.
The discussion began with proposed changes to the Standing Orders with regard to the Speakers’ Fund, Section I, F, and whether the section should be further defined. JoAnn Hedrick explained that the Speaker’s Fund provides monies to pay speakers’ fees at the Professional Development Seminar (PDS) and that travel and lodging for speakers is paid out of the PDS budget. The committee members agreed to keep the language as is.
The Committee took up discussion regarding Mason’s Manual Commission, Section XIII, D (1-4), specifically addressing the “shall” language of the Standing Orders. Susan Schaar moved to ask the Executive Committee to change the language in Section XIII, D, (2), to read: “The Commission should consider developing a pocket guide index as a separate document from the Manual (a parliamentary law quick reference).” JoAnn Hedrick seconded the motion which was carried unanimously.
Susan Schaar moved to recommend to the Executive Committee to change Section XIII, D (1), (3) and (4). In Section D (1) insert the word “the” prior to the words “NCSL” and “ASLCS”; in D (3) changed to read: “The Commission shall makes links to as many parliamentary authorities available on line as possible”; and in Section D (4) insert the word “the” before the words “NCSL Headquarters.” JoAnn Hedrick seconded the motion. After discussion ensued regarding the proper use of the word “the” before acronyms, Susan Schaar and JoAnn Hedrick amended the motion to strike the suggested changes to Sections D (1) and (4). After further discussion regarding the duty of the Commission to make as many parliamentary authorities available on line as possible, the motion was withdrawn by the makers.
Jeff Finch moved to recommend the Executive Committee change Section XIII, D (3) to read: “The Commission shall make links available on line to parliamentary authorities cited in Mason’s Manual.” George Bishop seconded the motion which was carried unanimously.
Dave Gibson moved to recommend the Executive Committee change the title of Section XIII, D, to read: “Other Responsibilities of the Commission include:. Susan Schaar seconded the motion which was carried unanimously.
Sections III and XVI were discussed relative to who is responsible for sending copies of Society publications to the Archives. Laura Clemens moved to recommend to the Executive Committee to change the language in Section III to read: “Two (2) copies of all Society publications shall be filed by the committee chairs with the Society’s Archivist and one (1) copy with the NCSL Staff Liaison.” Section XVI to read: “Two (2) copies of all Society publications shall be filed by the committee chairs with Archives and one (1) copy with the Staff Liaison of the National Conference of State Legislatures.” Dave Gibson seconded the motion which was carried unanimously.
The Committee agreed to request the Executive Committee to review Section XVI, B: Publication Standards — Inside the Legislative Process in its entirety to reflect the current on-line documentation of the published survey.
Susan Schaar noted that the Innovation Award is not an annual award, but one that is presented at the discretion of the Society’s President, and that the language in Section V of the Standing Orders should indicate that.
There being no further business; the meeting was adjourned at 10:10 a.m.
Respectfully submitted,
Claire J. Clift, Recorder
Jeannine Wood, Chairman
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