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International Communication and Development Committee

Minutes (December 2003)

The International Communication and Development Committee met on Saturday, December 6, 2003 in Oklahoma City, Oklahoma. Diane Bell, Chair, called the meeting to order. The following members were present:

Diane Bell FL, Chair
Dave Avant, AL
Carmela Bills, VA
Susan Schaar, VA
Ann Cornwell, AR
Patsy Spaw, TX
Ann-Marie Sweeney, PA
JoAnn Hedrick, DE
Jeff Finch, VA
Jeannine Wood, ID
Penny Cabaniss, VA
Steve James, MA
John Phelps, FL

Also in attendance: Joan Barilla, NCSL Staff.

Minutes

The meeting began with approval of the minutes from the Annual Meeting in Scottsdale, AZ.  

The Chair asked Carmela Bills to give a report on the scrapbook project.  Carmela described the process by which she and the other members of the committee from Virginia are proceeding.  Those members include Jeff Finch, Tara Perkinson, John Garrett and Penny Cabaniss.  The committee has developed a plan to include photos in a binder with captions describing events.   These events are from several different visits by ASLCS over the years to other countries and when international guests are in attendance at ASLCS meetings.  The scrapbook is planned to be in final form for the NCSL Annual Meeting in Salt Lake City, UT.  In addition, the committee plans to work on a collage of photos to place in a frame to be presented by President Norm Moore to the President of ANOMAC at the ANOMAC Annual Meeting in Mexico.  The scrapbook will be kept current by each chair of the Committee and will be brought to the ASLCS Annual Meeting every year for viewing before being passed on to the incoming chair.

The Chair gave a report on the ASLCS/ANOMAC Working Together Program.  After surveying the states, there were a total of twenty-one (21) responses.  Seven are willing to participate as a host state/chamber in the next two years.  A letter of invitation has been sent to the Javier Dominguez Morales, President of ANOMAC to solicit two candidates to participate in the Arizona House and the Virginia Senate for the 2004 legislative sessions.

The Chair also gave a report from the Special Committee on Publication Standards.  The Special Committee chair has asked that all committees that produce publications take a look at their current practice and see if their publications can be posted online rather than printed.  This would save a fair amount of money for the Society.  The International Communications & Development Committee discussed the feasibility of posting online and tentatively made a decision to move forward with this request.  There was discussion as to whether there should be a few printed copies printed and sent to the international group's officers.

Jeff Finch, Chair of the Special Committee on International Clerks and Secretaries Meeting gave a report on plans for the NCSL Annual Meeting in Salt Lake City, UT in July.  His committee will be coordinating efforts with the NCSL staff in planning a reception for the international groups represented.  There were several options presented and the chair plans a conference call with committee members on or around December 18 to discuss further plans and developments.      

There being no further business, there was a motion, a second and the motion agreed to for the meeting to adjourn.