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Minutes

A motion to approve the minutes of the June 24 meeting in Denver, Colorado, passed unanimously.

Committee members discussed committee responsibilities. The primary responsibilities of the committee are to print the International Directory and to continue to develop relations with our counterparts in other countries. The International Directory should be published and distributed by February, 2003. The directory is updated annually and contains the names, phone numbers, fax numbers, and e-mail addresses of the respective executive committee members of ASLCS, ANOMAC, ATELCA, SALSA, the Canadian Association of Clerks-at-the-Table, and the Australian Society of Clerks-at-the-Table.

The chair explained to whom the various acronyms referred for the new members of the committee: ANOMAC (Mexican clerks), ANZACATT (Australian clerks), ATELCA (Central American clerks), and SALSA (South African clerks).

The chair asked members for suggestions for committee goals for the year. Susan Schaar reported that the previous committee had worked on an internship program for the Mexican clerks (ANOMAC) and suggested that the committee continue the project and prepare a proposal for the executive committee. The Mexican clerks had some concern about an internship or exchange program because they were unable to reciprocate in an exchange program at this time. The suggestion was made for a visitation program for Mexican clerks. The chair will appoint a subcommittee to draft language for the ANOMAC visitation program.

Susan Schaar suggested that the committee draft standing orders for the affiliation process of organizations of other countries wishing to affiliate with ASLCS. The standing orders would be submitted to the executive committee for approval. The goal is for the standing orders to eliminate some of the questions that have arisen in past affiliation processes by having written guidelines and to expedite the process. The chair will appoint a subcommittee to draft standing orders for the affiliation process.

Committee members discussed creation of a scrapbook on the history and development between other international associations and ASLCS. Letters, certificates, photos, and agendas of respective meetings would be included. The chair will appoint a subcommittee to begin work on the scrapbook.

Jeremy Meadows with NCSL's International Programs addressed the committee and described the program and its duties and how the program could be of assistance to ASLCS. Because of NCSL's connection through its International Program with U.S. embassies and its good relations with the State Department, assistance with travel and visa processing and information about current U.S. policy with the countries is available to ASLCS.

There being no further business before the committee, the meeting was adjourned.

For more information about ASLCS, write or call:

Joan Barilla
National Conference of State Legislatures
7700 East First Place
Denver, CO 80230
Phone: 303/856-1349
FAX: 303/364-7800
E-mail: joan.barilla@ncsl.org