 |
Minutes of the
ASLCS Executive Committee
Monday, September 25, 2006
Fall Professional Development Seminar
Austin, TX |
President Laura Clemens called the meeting of the American Society of Legislative Clerks and Secretaries to order.
QUORUM
Executive Committee members present were
Laura Clemens, President
Patsy Spaw, President-Elect
Millie MacFarland, Secretary-Treasurer
Cheryl Laube, Associate Vice President
Greg Gray, Elected Principal Member
Brad Hendrickson, Elected Associate Member
Suzi Lowell, Appointed Principal Member
Rob Marchant, Appointed Principal Member
Carmen Cauthen, Appointed Associate Member
Scott Kaiser, Appointed Associate Member
JoAnn Hedrick, Immediate Past President
Tara Perkinson, Immediate Past Associate Vice President.
Kay Warnock of NCSL staff was present. Other society members present were Judy Hall, Ann Cornwell, Susan Schaar, Karen Wadsworth and Pat Saville. A quorum was present.
APPROVAL OF MINUTES
Approval of the September 20, 2006 Executive Committee meeting minutes was deferred.
APPROVAL OF TREASURER’S REPORT
Millie MacFarland presented the Treasurer’s Report with a balance of $44,415.45 as of September 26, 2006.
Balance as of August 9, 2006: $44,865.13
Total Deposits: $140.00
Subtotal: $45,005.13
Less Disbursements: $552.02
Miscellaneous fees & charges : $37.66
Balance as of September 26, 2006: $44,415.45
Patsy Spaw moved that the report be accepted and JoAnn Hedrick seconded the motion. The report was unanimously accepted.
APPROVAL OF PRESIDENT’S EXECUTIVE COMMITTEE APPOINTMENTS
Greg Gray moved that President Clemens’ appointments be adopted and Patsy Spaw seconded the motion. Presidents’ appointments were adopted unanimously.
OLD BUSINESS
JoAnn Hedrick discussed a standing order that designates the President, Associate Vice-President and Chair of the Canadian/American Relations Committee as the designated attendees at the annual CATTS (Canadian Clerks-at-the Table) meeting to represent ASLCS. She stated that our standing order bars other members an opportunity to accept invitations to attend Our Canadian counterparts want to be able to invite other society members depending on the ability of the host to accommodate them. Following a discussion, Brad Hendrickson agreed to draft language that would allow other society members to attend CATTS meetings by invitation from our Canadian counterparts
Susan Schaar discussed a proposal to have a concurrent meeting with the National Association of Legislative Information Technology staff section (NALIT) and suggested that such a meeting could be hosted in VA in the year 2010. The advantages of a concurrent meeting were presented by Tim Rice from NALIT. President Clemens asked for an opportunity to seek additional information at the Legislative Staff Coordinating Committee. The matter was tabled for decision at a future meeting.
NEW BUSINESS
In the absence of Natalie O’Donnell, President Clemens briefed committee members on our Special Meeting Fund, Fall Meeting Account, Professional Development Revolving Account and Dues Account and discussed the purposes of these accounts.
JoAnn Hedrick presented the recommendations of the Budget and Revenue Committee on three matters. 1) Committee recommends that our loyal and faithful sponsors be approached once a year for support rather than several times a year based on our meeting schedule. Sponsors would still have the ability to host particular events at our meetings, such as a lunch or breakfast. Brad Hendrickson moved that the recommendation be adopted, Patsy Spaw seconded and the motion was unanimously adopted. 2) A review of the $6,500 budget for the production and mailing of The Legislative Administrator was discussed. The committee explored options to lower the cost of the production and recommended that the offers of the Washington State Senate, Florida House of Representatives and the Delaware House of Representatives to print The Legislative Administrator be adopted. The committee further recommended a 10% increase in the budgets for all of our publications. JoAnn Hedrick moved and Tara Perkinson seconded the motion to adopt the recommendations and the motion was adopted unanimously. 3) The committee was charged with development of standardized levels for our national contributors. The committee recommended three levels of recognition; Platinum, Gold and Silver. JoAnn Hedrick moved and Carmen Cauthen seconded the motion to adopt the committee’s recommendations and the motion was adopted unanimously.
JoAnn Hedrick moved that the society send a $100.00 contribution in honor and remembrance of Ms. O’Donnell’s grandmother, Natalie M. Allegrini Carolfi. Rob Marchant seconded the motion which was approved unanimously.
OTHER BUSINESS
Committee members discussed potential sites for the 2009 Annual Development Seminar and the possibility of the state of Hawaii hosting the meeting. After a general discussion it was decided that a survey would be sent to all principal members regarding Hawaii as a potential site.
JoAnn Hedrick asked for reimbursement for $251.90 for mailing costs to support activities at the annual meeting. Brad Hendrickson moved that she be reimbursed and Cheryl Laube seconded the motion which was approved unanimously.
Ann Cornwell asked for information relative to expenses for the 2008 Reno, NV meeting site which will be provided by NCSL staff.
There being no further business before the committee the meeting was adjourned at 10:40 a.m.
Respectfully submitted,
Millie MacFarland
Secretary/Treasurer
|
