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Minutes of the ASLCS
Executive Committee
NCSL Legislative Summit
New Orleans, Louisiana
July 24, 2008 |
The Executive Committee of ASLCS met at the New Orleans Convention Center on Thursday, July 24, 2008, and at 4:00 P. M., was called to order by the Honorable Patsy Spaw, President.
A silent roll call disclosed the presence of a quorum, with the following present:
Laura Clemens (Ohio), George Bishop (Virginia), Rob Marchant (Wisconsin), Mary Monahan (Maryland), Claire Clift (Nevada), Carmen Cauthen (North Carolina), Norma Chastain (Arizona), Cheryl Laube (Arizona) and Greg Gray (West Virginia). Also present was Natalie O’Donnell, NCSL Staff Liaison.
Pending the reading of the minutes of the previous meeting held in Asheville, North Carolina on March 29, 2008, the Chair noted that the name of Claire Clift had been omitted as a member of a special subcommittee heretofore appointed to study recommendations of the Committee on Canadian-American Relations concerning Associate Member attendance and participation in the Canadian-American meeting.
Natalie O’Donnell also noted an erroneous figure previously furnished as the balance in the Professional Development Revolving Account and stated that the correct figure should have been “$16,699" instead of “$16,999".
There being no further corrections, the minutes were then unanimously approved, as corrected.
Greg Gray, Secretary-Treasurer, submitted the following report, detailing deposits and disbursements:
Treasurer's Report
July 24, 2008
To: President Patsy Spaw and ASLCS Executive Committee
Beginning Balance 03/29/08: $57,893.82
Deposit Dues 4/18/08: $ 9,555.00
Check received by NCSL for Missouri: 195.00
Deposit Dues 7/16/08: $5,330.00
TOTAL DEPOSITS: $15,080.00
Subtotal: $72,973.82
Less Disbursements
Trisha Geiser – Stipend – Exchange: ($250.00)
Refund Mississippi House (Paid dues twice): ($390.00)
Refund Washington Senate (Paid dues twice): ($325.00)
Millie MacFarland – LSCC Wilmington, DE: ($750.87)
Greg Kenworth – Stipend – Exchange: ($250.00)
BALANCE AS OF JULY 24, 2008: $71,007.95
Respectfully submitted,
Gregory M. Gray
Secretary-Treasurer
On motion of Laura Clemens (Ohio), seconded by Claire Clift (Nevada), the Treasurer’s Report was unanimously approved.
Old Business
Natalie O’Donnell presented a review of the Special Meetings Fund, the Professional Development Revolving Account, and the Revised 2008 Budget. She reviewed the fundraising efforts for Reno and Seattle.
Claire Clift then gave an update concerning the upcoming Annual PDS in Reno, and Susan Schaar (Virginia) presented a brief program outline for the Reno meeting.
New Business
President Spaw presented a report from the LSCC Meeting in Wilmington and reviewed PDS cost allocation formulas, and also discussed vendor participation at the Job Fair/Job Share segment of the PDS.
Rob Marchant and Natalie O’Donnell presented a detailed overview of the Milwaukee hotel selection. Additionally, Rob Marchant reviewed the fundraising structure under the procedures now mandated by Wisconsin ethics statutes. He also discussed the drafting of a letter for sponsor solicitations.
Travel reimbursement for Millicent MacFarland (LSCC Wilmington), and refunds to the Mississippi House and Washington Senate for overpayment of dues, previously outlined in the Treasurer’s Report, were, on motion of Laura Clemens, seconded by Cheryl Laube, approved.
The Chair announced that members attending the Joint Canadian-American meeting are herself, Pat Harris and Brad Hendrickson. She stated that she would not seek reimbursement for travel associated therewith. The Chair further announced that she, Steve Arias and Sandy Tenney would attend the ANOMAC meeting.
On motion of Claire Clift, seconded by Laura Clemens, travel reimbursement for these upcoming meetings was approved.
Carmen Cauthen discussed a proposed Bylaws amendment concerning Associate members and their attendance at meetings, and stated that this proposed amendment to the Bylaws will be formally presented at the PDS in Reno.
Laura Clemens next addressed the Executive Committee concerning Associate participation in the Joint Canadian-American meetings, and stated that the subcommittee had unanimously agreed to recommend that an Associate from each Chamber be permitted to attend, as long as such Associate has the approval of his or her Principal Clerk or Secretary, referencing Sec. X (A) of the Standing Orders.
She also stated that the recommendations of the subcommittee were that SALSA attendance at ASLCS should be the same as ANOMAC attendance, and that the President of ASLCS invite other Clerks Associations to attend our meeting.
Pending discussion, George Bishop suggested a modification to the foregoing recommendation, stipulating that the Canadian Clerks first be approached concerning this American Associate attendance proposal.
Laura Clemens stated that she would contact the President of the Canadian Clerks-at-the- Table to ascertain their collective feeling on this matter.
Unanimous consent having been obtained, the foregoing recommendation was withdrawn.
A modified proposal to Sec. X of the Bylaws was then submitted by Laura Clemens as follows:
“F. (SALSA) Attendance at the ASLCS Professional Development Seminar. Three (3) representatives from SALSA shall be invited to the PDS and their registration will be waived. The cost of a room for one (1) attendee shall be paid by the Society.”
On motion of Laura Clemens, seconded by Mary Monahan, the foregoing modified proposal to Sec. X of the Bylaws was unanimously adopted.
There being no further business to come before the Executive Committee, on motion of Norma Chastain, seconded by Cheryl Laube, the Committee then adjourned.
