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Minutes of the
ASLCS Executive Committee
April 1, 2006
Spring Business Meeting
Little Rock, Arkansas |
Call to Order
President JoAnn Hedrick called the meeting of the Executive Committee of the American Society of Legislative Clerks and Secretaries to order.
Quorum
Members present:
JoAnn Hedrick, President
Laura Clemens, President-elect
Tara Perkinson, Associate Vice-President
Dowe Littleton, Immediate Past Associate Vice-President
Millie MacFarland, Elected Principal (via phone)
Claire Clift, Appointed Principal
Greg Gray, Appointed Principal
Cheryl Laube, Elected Associate
Brad Hendrickson, Appointed Associate
Anne Marie Sweeney, Appointed Associate
NCSL Staff present: Natalie O’Donnell
Members absent: Bruce Jamerson, Immediate Past President, Patsy Spaw, Secretary/Treasurer
Approval of Minutes
Laura Clemens moved that the minutes of the December 5, 2005 Executive Committee meeting (via conference call) be approved. Claire Clift seconded the motion and the minutes were approved unanimously.
Approval of Treasurer’s Report
Laura Clemens presented the Treasurer’s report on behalf of Patsy Spaw.
ASLCS Dues Account as of March 27, 2006
Balance as of December 5, 2005: $49,869.81
Total Deposits: $22,230.00
Subtotal: $72,099.81
Less Disbursements: $3,307.89
Balance as of March 27, 2006: $68,791.92
Disbursements:
12/09/05
Southwestern Litho, Inc.: $2,324.15
Printing of the Legislative Administrator
12/09/05
Awards Unlimited, Inc.: $56.18
Joseph Beek Award
12/09/05
Idaho House of Representatives $612.90
Postage to mail 2005-2006 Roster
02/13/06
Custom Printing $64.66
Printing of the Diane Bell inserts
03/20/06
Diane Bell: $250.00
AEP Participant Reimbursement
Total disbursements since December 5, 2005: $3,307.89
Dowe Littleton moved that the Treasurer’s report be approved as presented. Cheryl Laube seconded the motion and the Treasurer’s report was approved unanimously. The Treasurer’s report is attached to the minutes.
Old Business
ASLCS Financial Reports
Natalie O’Donnell presented the ASLCS Financial Reports. The Special Meetings Fund (L190) has a balance of $118,470.75 as of March 28, 2006. The Shared Profits Account (L177) has a balance of $10,810.25 as of March 28, 2006.
Update on Upcoming ASLCS Meetings
· 2006 Annual Meeting in Nashville – JoAnn gave an overview of the sessions that ASLCS will participate in throughout the week.
· 2006 Profession Development Seminar in Austin - Natalie O’Donnell reviewed the proposed budget for the PDS in Austin, Texas. George Bishop, co-chair of the Program Development Committee, requested permission to exceed the honorarium amount in order to retain Craig Zablocki and Dr. Bissell. (The budget amount is $5,000. The honorarium for the two speakers would be a combined $12,000.) Natalie explained that ASLCS received a refund from the hotel in Springfield, and once shared with NCSL, our amount would be approximately $4,500. This amount could be used to offset the difference. Brad Hendrickson moved to accept the recommendation of the Program Development committee. Dowe Littleton seconded the motion and it was approved unanimously.
· 2007 Spring Business Meeting will be held in Chicago. Date and place to be determined.
Conversation with Bill Pound
ASLCS will transfer the entire amount of the Shared Profits Account (L177) into the Special Meetings Fund (L190) due to the creation of the Professional Development Revolving Account that rendered the L177 obsolete.
ASLCS, pursuant to Section IX of the standing orders, will deposit $20,000 from the Dues Account into the L190, thus permitting the accrual of interest. ASLCS will be able to make withdrawals as needed at the Society’s discretion.
Laura Clemens will work with Jeannine Wood on changing the standing orders to reflect the change in the accounts.
Update on Professional Journal and LSCC
Judy Hall will provide clarification to LSCC on the content of the Professional Journal.
Dr. Bissell Videos
Some concern has been raised about distributing the videos on the ASLCS website for distribution to members. Several discussions have been held with Dr. Bissell’s staff. The Executive Committee feels it would be more appropriate if Dr. Bissell made his videos available at the PDS in Austin for members to purchase.
New Business
International Communication and Development asked for approval of up to $300 to purchase an item or items to be presented at the ANOMAC 10 year anniversary conference. Members of the committee have also volunteered to raise funds for a reception honoring the members of ANOMAC. Anne Marie Sweeney moved to accept the recommendation of the committee. Dowe Littleton seconded the motion and it was approved unanimously.
2008 Fall Professional Development Seminar
Claire Clift gave a presentation on Reno, Nevada to host the 2008 PDS. Dowe Littleton moved that the 2008 PDS be help in Reno, Nevada. Laura Clemens seconded the motion and it was approved unanimously.
Inside the Legislative Process will be available on the web. Claire Clift reminded the committee that the October 2005 release has yet to be sent to the principals. Natalie O’Donnell will follow up.
LSCC Representation
JoAnn Hedrick proposed a change in the representation of ASLCS to LSCC. Currently the President and Immediate Past President attend the LSCC meetings. Under the proposal, the President and President-elect will be the representatives. Dowe Littleton moved to accept the recommendation. Brad Hendrickson seconded the motion and it was approved unanimously.
Diversity
A diversity statement from another staff section was distributed and President Hedrick asked on behalf of LSCC how the committee felt about developing one for ASLCS. The consensus was that a diversity statement was not needed as a member of an association. President Hendrickson will report to LSCC that ASLCS is not interested in developing a statement.
Profession Development Revenue Statement
President Hedrick will send out a revised statement via e-mail for approval.
Archives
Steve Zerdelian (MA) has been selected as an assistant archivist for ASLCS.
Natalie O’Donnell commented that she has a lot of material in her office and asked for advice on what to do with it. After checking with the archivist to ensure at least one copy is retained and the collection is as complete as possible, additional material will be disposed.
Retirement Certificates Deferred to the meeting in Nashville.
Mega Session at the NCSL Annual Meeting
President Hedrick will let NCSL know that ASLCS will be a co-sponsor of the Mega Session (ethical decisions for legislative staff). Additionally, extra time is available Thursday afternoon for ASLCS to cosponsor a session.
Reimbursements
The stickers for the roster exceeded the previously approved amount by $16.98. Tara Perkinson moved that the amount be reimbursed. Dowe Littleton seconded the motion and it was approved unanimously.
President Hedrick submitted receipts for her travel to LSCC in the amount of $284.21. Dowe Littleton moved that the reimbursement be approved. Laura Clemens seconded the motion and it was approved unanimously. Millie MacFarland moved that travel for President Hedrick and Bruce Jamerson to attend the May LSCC meeting be approved. Brad Hendrickson seconded the motion and it was approved unanimously.
Other Business
Ed Burdick
President Hedrick brought before the committee a proposal to rename the ASLCS Distinguished Service Award for Associates the “Edward A. Burdick Distinguished Service Award for Associates.” Tara Perkinson will discuss this with other associates and report back at the next meeting.
Increased ASLCS contributions in memoriam
Millie MacFarland moved that the memorial contribution be increased from $50 to $100 effective immediately. Cheryl Laube seconded the motion and it was approved unanimously.
Attendance at CATTS
Tara Perkinson will attend in place of Norm Moore and Karen Wadsworth
Adjournment
There being no further business to come before the committee, Anne Marie Sweeney to adjourn. Clair Clift seconded the motion and the meeting was adjourned without objection.
Respectfully submitted,
Laura P. Clemens
(on behalf of Patsy Spaw)
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