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Minutes of the
ASLCS Executive Committee
Via Conference Call
December 18, 2007 |
The Executive Committee of ASLCS met via conference call on December 18, 2007, at 3:00 p.m., Eastern Standard Time. Those members participating in the conference call were President Patsy Spaw (TX), Millie MacFarland (ME), Greg Gray (WV), Brad Hendrickson (WA), Rob Marchant (WI), Carmen Cauthens (NC), Claire Clift (NV), George Bishop (VA), Norma Chastain (AZ) and Cheryl Laub (AZ).
The President declared a quorum.
The first item of business to come before the committee was the approval of minutes of Thursday, September 13, 2007, which were approved on motion of George Bishop (VA), seconded by Carmen Cauthens (NC).
The next order of business to come before the committee was the approval of minutes for Monday, September, 17, 2007.
The minutes were corrected to reflect Natalie O’Donnell as being in attendance and further corrected to indicate that Steve James (MA) had stated the willingness of the Massachusetts House to host under the Associate Exchange Program.
On motion of Rob Marchant (WI), seconded by Claire Clift (NV), the minutes were then approved, as corrected.
Treasurer’s Report
Natalie O’Donnell noted that the current balance was $43,474.11, and that a Treasurer’s report would be available at the next meeting in Asheville, NC.
Old Business
Natalie O’Donnell detailed the expenses from the Professional Development Seminar held in Vermont, stating that there had been $31,487.26 in expenses.
Following discussion, President Spaw noted that $18,000 was left over from the PDS in Austin, TX.
On motion of Millie MacFarland, seconded by George Bishop, the foregoing amount was earmarked to cover costs of the spring meeting of 2008.
New Business
Carmen Cauthen noted that six applications had been received for the Associate Exchange Program. She further noted that four of the applicants were new members of ASLCS and that all applicants had been members of their respective staffs for a long period of time.
On motion of Carmen Cauthen, seconded by Cheryl Laube, the Committee recommendations of four applicants, with a waiver of the two year membership requirement were approved for the following:
1. Alaska – Tisha Gieser, Assistant Chief Clerk, House
2. Kentucky – Adanna Hydes, Supervisor, House Clerk’s Office (two-year waiver)
3. Illinois – Greg Kenworth, Chief Journal Clerk, Senate
4. Nevada – Matthew Baker, Journal Clerk, Assembly
2008 and 2009 Meeting Updates
Claire Clift reported that the Nevada Assembly had appropriated $60,000 in 2006 and that plans were in the making for the opening reception to be held at the National Bowling Stadium in Reno and the State Night Reception to be held at the National Automobile Museum.
She further stated that the State gifts had been purchased and were in storage and all seemed to be coming together nicely for the Conference.
Plans for the 2009 PDS in Seattle were also discussed and it was pointed out that negotiations are being made to accommodate 165 persons for rooms for Saturday night, based on a poll of members of the Executive Committee.
President Patsy Spaw discussed aspects of negotiations by ASLCS concerning room rates rather than negotiations by Conference Direct. She also stated that she would further discuss these aspects with other Staff Sections of NCSL.
President Spaw also announced that Rob Marchant, Clerk of Senate, Wisconsin, would represent her at the ANZACATT meeting in early January in Australia.
Millie MacFarland (ME) stated that she would be representing the Society on the Legislative Staff Coordinating Committee of NCSL and that she anticipated an expenditure of approximately $500, payable by the Society.
President Spaw also stated that the expenditure for attendance at ANZACATT by Rob Marchant would be approximately $3,000, payable by the Society.
Nataile O’Donnell announced to the members that new Clerks had assumed their duties in the states of New Mexico (Senate), Washington (House) and Ohio (Senate).
There be no further business to come before the Executive Committee, on motion of Millie MacFarland, seconded by Cheryl Laube, the meeting adjourned.
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