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Minutes of the
Bylaws and Standing Orders Committee
ASLCS Fall Meeting
Burlington, Vermont
September 16, 2007 |
The Committee was called to order by the Chair Jeannine Wood of the Idaho Senate.
Those in attendance were:
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Steve Arias, NM |
JoAnn Hedrick, DE |
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Diane Bell, FL |
Bo Hoover, WV |
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George Bishop, VA |
Cheryl Laube, AZ |
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Laura Clemens, OH |
Dowe Littleton, AL |
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Claire Clift, NV |
Millie MacFarland, ME |
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Jeff Finch, VA |
Norman Moore, AZ |
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John Garrett, VA |
Pat O’Donnell, NE |
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David Gibson, VT |
Patsy Spaw, TX |
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Karen Goldman, CO |
Karen Wadsworth, NH |
John Garrett of the Virginia Senate was appointed temporary recorder by the Chair.
The Chair brought before the Committee the following items for the 2007-2008 agenda:
A. Consistency in the Standing Orders, particularly concerning abbreviations and acronyms. The term Professional Development Seminar may use PDS as an acronym. How is this reflected after the first time PDS is used? Should it be different if it is in a section title?
B. Can references regarding retirees be included in one section?
C. Travel reimbursement and travel advancements. Should the standing orders be changed to reflect the current practice which does not include travel advancements?
See also Section XVIII, Travel Reimbursement, which refers to estimated travel costs.
D. Review the Index of the Standing Orders to ensure the topics have all of the pertinent entries.
E. Review the Standing Orders to ensure the archiving process is explained so that:
a. It is clear who is responsible for getting documents to the Society’s Archivist. What should be sent to NCSL and what should be sent to the Society’s archivist.
b. What is the route that documents should follow in order to get to the Society’s archivist.
This is necessitated due to the fact that the Society’s Archives have been moved from Nevada to Massachusetts (Steven James of the Massachusetts House). NCSL also retains some records, but it needs to be made clear which documents go to NCSL and which go to the Archivist.
F. Review the Standing Order regarding Publishing Standards now that Inside the Legislative Process will no longer be published, and will be available only electronically. What should the practice be regarding sending the item to the Society’s Archivist? Should the entire electronic publication be printed and sent each time there is a change or should just the change be sent? Should the publication be saved in hard copy or on some type of storage format such as, but not including, compact disc (CD)?
A motion was made, seconded and agreed that the meeting be adjourned.
Respectfully submitted,
John Garrett
Recorder
Addendum: Al Mathiowetz, Minnesota House, is also Vice Chair, but was unable to be in attendance.
