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Minutes of the
Bylaws and Standing Orders Committee
NCSL Annual Meeting
Nashville, TN
August 14, 2006 |
Chair Jeannine Wood (ID) called the meeting to order at 1 p.m. Recorder John Garrett (VA) was unable to be in attendance and Vice Chairman Annette Moore (UT) agreed to serve as temporary recorder. In addition to President JoAnn Hedrick, the following members were present:
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Carmela Bills (VA) |
George Bishop (VA) |
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Laura Clemons (OH) |
Jeff Finch (VA) |
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Ramona Kenady (OR) |
Cheryl Laube (AZ) |
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Tara Perkinson (VA) |
Pat Saville (KS) |
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Patsy Spaw (TX) |
Karen Wadsworth (NH) |
Jeannine reported the following changes to the Standing Orders were approved by the Executive Committee at its meeting in Little Rock April 1, 2006:
1. Representatives from ASLCS who attend the LSCC meetings will be changed from the President and Immediate Past President to the President and President-elect.
2. Upon the death of a member, the memorial contribution from ASLCS has been increased from $50 to $100.
Additionally, ASLCS Financial Accounts have been changed substantially. Old language in the Standing Orders pertaining to NCSL/ASLCS Sharing of Annual Meeting Remainder and a Memorandum of Understanding will be stricken, and, upon approval by the Executive Committee, new language will be inserted into the newly recodified version of the Standing Orders as follows:
“D. ASLCS FINANCIAL ACCOUNTS
1. Special Meeting Fund
a. The Special Meeting Fund is the general account for most private contributions to the Society. This includes contributions to the ASLCS fall meeting, as well as the winter or spring meeting, and for activities at the NCSL Annual Meeting.
b. NCSL maintains the account, which is to be invested by NCSL as part of its general fund investment activity. The account is to be credited with interest payments during the fiscal year. Balance sheets and fund detail are to be reported to the Executive Committee at each of its meetings, and to the President at his or her request.
2. Professional Development Revolving Account
a. The Professional Development Revolving Account is a non-interest bearing account that receives any profit from the Professional Development Seminar. This account shall be used for professional development of the members of ASLCS. Included are:
i. Legislative Staff Management Institute - Betty King Scholarship.
ii. The Speaker’s Fund of $5,000 for the Professional Development Seminar, and any other professional development opportunities as approved by the ASLCS Executive Committee.
b. The account is maintained by NCSL. Balance sheets and fund detail are to be reported to the Executive Committee at each of its meetings, and to the President at his or her request.
3. Professional Development Seminar (PDS) Account
a. The Professional Development Seminar Account is the budget for the ASLCS Fall Professional Development Seminar. It is created each year to set out the projected revenue and expenditures for the PDS. The budget shall be developed by working with the NCSL Meeting and Seminar Department. Revenue for the budget is derived from seminar registration fees. Expenses for the Professional Development Seminar shall be paid from this account.
b. The Professional Development Seminar Account is maintained by NCSL. Balance sheets and fund detail are to be reported to the Executive Committee at each of its meetings, and to the President at his or her request.
4. Dues Account
a. The Dues Account contains all funds received from membership dues for the Society. The account is maintained by the ASLCS Secretary/Treasurer in a non-interest bearing account established in his or her home state. The Secretary/Treasurer also maintains an up-to-date list of currently paid members. NCSL has no role in the maintenance of this account. The ASLCS Executive Committee, pursuant to Section I (Standing Orders Recodification), may approve a transfer of money from the Dues Account to NCSL to be invested in an interest bearing account.
b. Expenditures from this account must be approved by the Executive
Committee and may include
i. Reimbursement for travel for the President and President-elect to attend meetings of the Legislative Staff Coordinating Committee of NCSL.
ii. Reimbursement for travel for the President, Associate Vice President, and Chair of the International Communication and Development Committee to represent the Society at the Annual Meeting of ANOMAC.
iii. Society Group Photo, if one is taken at the PDS.
iv. Associate Exchange Program travel reimbursement.
v. Reimbursement for travel for the President, Associate Vice President and Chair of the Canadian/American Relations Committee to represent the Society at the Annual Meeting of Canadian Clerks-at- the Table.
vi. Logo items
vii. Membership certificates, pins and code of ethics
viii. Retirement certificates
ix. Memorial contributions up to $100 upon the death of a member
x. Awards and plaques.
xi. Publications of the Society, including the Roster, Legislative Administrator, Professional Journal, and International Directory, as well as mailing expenses.
xii. Other expenses as determined by the Executive Committee.”
The Committee briefly reviewed a proposed index to the recodified standing orders. Following a discussion, it was the consensus of those present that one index encompassing the ASLCS Bylaws and Standing Orders be created. References to sections of the Bylaws will be added to the proposed index, and the index and recodified standing orders will be presented to the Executive Committee at its meeting in Austin.
There being no further business, the meeting adjourned at 2 p.m.
Respectfully submitted,
Jeannine Wood
Chairman
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