2005 Spring Meeting announcement and reg form

MEMORANDUM

_______________________________________________________________________________________________

TO: Members of the American Society of Legislative Clerks and Secretaries

FROM: Bruce Jamerson, Clerk of the Virginia House and President of ASLCS

DATE: January 21, 2005

RE: ASLCS Spring Business Meeting _______________________________________________________________________________________________

The 2005 ASLCS Spring Meeting will be held in Boston, Massachusetts, March 18-20. The Spring Meeting will be a traditional working meeting at which the Executive Committee and ASLCS Committees will meet to continue their work for the year. The Mason's Manual Revision Commission subcommittees will meet prior to the official start of the meeting.
To view a preliminary agenda click here.

HOTEL RESERVATIONS

A block of rooms has been reserved at Fairmont Copley Plaza, 138 St. James Avenue. Each attendee is responsible for making his/her own hotel and travel arrangements. The phone number for Fairmont Copley Plaza is (617) 267-5300. When arranging hotel accommodations, please indicate that you are attending the ASLCS conference to receive the special room rate of $159.00 per night (excluding tax). The cut-off date to receive the conference rate is February 24, 2005.

Reservations must be held by one night's room deposit (a major credit card guarantee is acceptable). All room cancellations must be made 24 hours prior to the arrival date or you will be charged. For more information about the Fairmont Copley Plaza, visit www.fairmont.com/copleyplaza.

TRANSPORTATION

The hotel is approximately a 30 minute drive from Logan International Airport. The hotel does not provide a free shuttle to and from the airport, but there are several fee-based transportation options:

Shuttles are available from Logan International Airport to the Fairmont Copley Plaza. One-way fare is $12. Call (800) 517-2281 for the hotel’s suggested shuttle service or call the host state’s suggested service, Back Bay Coach, at (888) 222-5229. To use the hotel’s suggested service, call upon arrival at the airport and tell the operator you are going to the Fairmont Copley Plaza. The service will tell you where to await the shuttle. The shuttle services several hotels in the area, so it may not take you directly to the Fairmont, but they do promise arrival within half an hour. To use Back Bay Coach, call to reserve a shuttle prior to your arrival. Back Bay offers discounts for more that one person. Groups of 10 can travel for $75. To take a shuttle from the hotel to the airport, make a reservation with the concierge. Shuttles leave for the airport every 15 minutes.

Cab fare from the airport to the hotel ranges from $25 to $30.

The concierge can arrange for a car service or limousine for $95.

CONFERENCE REGISTRATION

There is no fee to attend the spring meeting, but in order to provide all attendees with packets please complete the attached registration form and return it to Natalie O’Donnell by Friday, March 11, 2005. I look forward to seeing you in Boston!

ASLCS SPRING BUSINESS MEETING

Boston, Massachusetts

March 18-20, 2005

ASLCS CONFERENCE REGISTRATION FORM

NAME: ______________________________________________________________________

TITLE: ______________________________________________________________________

ADDRESS: __________________________________________________________________

CITY: _____________________________________ STATE:__________ZIP:_____________

PHONE: _____________________________________________________________________

GUEST NAME (if applicable): ___________________________________________________

PLEASE NOTE ANY SPECIAL DIETARY NEEDS:_________________________________

ARRIVAL INFORMATION

Date: ___________________________________

Airline: _________________________________

Flight Number: ___________________________

Time: ___________________________________

DEPARTURE INFORMATION

Date: ____________________________________

Airline: __________________________________

Flight Number: ____________________________

Time: ____________________________________

Please return this form by March 11, 2005 to:

Natalie O’Donnell
NCSL
7700 East First Place
Denver, CO 80230
Phone: (303) 856-1485
Fax: (303) 364-7800