Back 

NCSLs Policy Procedures

NCSL's Policy Procedures and Proposed Amendments to By-Laws and Rules of Procedure

Gavel



 

Proposed Changes to NCSL's By-Laws and Rules of Procedure

  Click here for printer-friendly version of Proposed Amendments to NCSL's By-Laws  

  Click here for printer-friendly version of Proposed Amendments to NCSL's Rules of Procedure

  Click here for printer-friendly version of Summary of Proposed Amendments ot the NCSL's By-Laws and Rules of Procedure

  Click here for printer-friendly version of Q&A on Proposed Changes to NCSL's By-Laws and Rules of Procedure
 
 

 

NCSL's Policy Procedures

Below are several documents to help you have a better understanding of the NCSL policy process.

PDF IconClick here for printer-friendly version of Standing Committee Guidelines (PDF)

PDF IconClick here for printer-friendly version of Annual Meeting Floor Procedures (PDF)

PDF IconClick here for printer-friendly version of Voting Sheets (PDF)
 


Standing Committee Guidelines

New Policy Statements and Resolutions

All new policy directives and resolutions must be submitted to the attention of the Washington Office Directors, Neal Osten and Molly Ramsdell (dc-directors@ncsl.org) by 5:00 pm (EST) on Monday, July 9. They will submit the policy directives and resolutions to the co-chairs of the Standing Committees, Senator Curt Bramble of Utah and Assemblywoman Fiona Ma of California, for assignment to the appropriate committee(s) of jurisdiction. 

All policy directives and resolutions to be considered at the 2012 Legislative Summit in Chicago must be posted on NCSL’s web site no later than Monday, July 30, though our intention is to have everything posted by July 20. The list of policy directives and resolutions will be sent to all legislative leaders, NCSL Executive Committee members, and chairs and vice chairs of the NCSL standing committees. Each committee is responsible for making the policy directives and resolutions available to all committee members.  

 

Amendments to Policy Directives and Resolutions

NCSL’s Executive Committee has made it a priority to ensure that NCSL’s policy development process is transparent as evidence by the 30 day introduction requirement for policy directives and resolutions. In that same regard, the Executive Committee has approved changes to the NCSL Rules of Procedure that will set guidelines for the introduction of amendments to policy directives and resolutions. These proposed changes will be considered at the Business Meeting in Chicago and therefore will not be in effect for the 2012 Legislative Summit. However, to foster the transparency of NCSL’s policy process, members are encouraged to introduce amendments to policy directives and resolutions no later than July 30, which is ten days before the Legislative Summit Business Meeting. 

 

 

 

 

 

 

Voting Members of the Committee

The roster of voting members for each standing committee is the roster on file with NCSL as of August 3, 2012.   The legislators on that roster have been duly appointed by their appropriate presiding officer in their legislative chamber.   Appointments to a committee after August 3 shall be made in writing from the appropriate presiding officer and delivered to Bill Pound, NCSL Executive Director, no later than the start of a committee’s scheduled business meeting. (Please see below.) Committee chairs may want to announce at the beginning of the first committee session that only legislators on the official committee roster (which will include any new appointments made to Bill Pound) will be permitted to vote during the committee’s business meeting. 

Appointments to a committee cannot be accepted once the FIRST business meeting for that committee starts.   For the 2012 Legislative Summit, the scheduled start of the various standing committees is as follows:

 

Committee

Date   

Time

Human Services & Welfare

Monday, August 6

12:00 pm

Law & Criminal Justice

Monday, August 6

12:00 pm

Agriculture & Energy 

Monday, August 6

3:15 pm

Environment  

Monday, August 6

3:15 pm

Health

Monday, August 6

3:15pm

Labor & Economic Development

Monday, August 6

3:15 pm

Transportation

Monday, August 6

3:15 pm

Budgets and Revenue

Tuesday, August 7

10:30 am

Communications, Financial Services and Interstate Commerce

Tuesday, August 7

10:30 am

 

Education

Tuesday, August 7

10:30 am

 

Committee Business Meeting

  • All committee members to be identified with appropriate table tent name holder, prepared by NCSL staff.
  • The presiding legislator co-chair [chair] or one of the legislator vice chairs calls the meeting to order at the scheduled time.
  • The presiding legislator co-chair shall establish the presence of a quorum. It is recommended that the chair call the roll of states to determine the presence of a quorum. The quorum for the adoption of policy directives and resolutions in a standing committee shall consist of representation of appointed legislator members from at least 10 states. A quorum call can also be requested by legislator members from 2 states at any time during the committee business meeting.
  • A legislator member from a state not present for the most recent quorum call can, before the start of the next roll call vote, request recognition from the presiding legislator co-chair and be recorded as present for purposes of the quorum. 
  • Each committee shall review and act on all policy directives or resolutions referred to the committee. A legislator member who is sponsoring a policy directive, resolution or amendment may withdraw such policy directive, resolution or amendment at any time before a vote is called.
  • If a committee fails to take up any policy directive or resolution on its agenda before the scheduled time of the committee meeting expires, those policy directives and resolutions would be considered tabled and held over until the next meeting of the committee in Washington, D.C., December 6-8, 2012.
  • A summary of action on all policy directives and resolutions must be kept by NCSL staff and such summary shall be delivered by the legislator co-chairs or one of the legislator vice chairs at the appropriate meeting of the Steering Committee.
  • The legislator chair or one of the legislator vice chairs acting as presiding officer of the standing committee has the obligation and authority to preserve order and decorum and have charge of the committee meeting room at all times.
  • Committee does not need to take any further action to table unfinished business.
  • All standing committee business meeting must end by 3:15 pm on Tuesday, August 7, 2012.

 

Voting During the Committee Business Meeting

  • Only duly appointed legislator members of the committee can vote on matters of public policy.
  • All voting in the committee shall be by a voice vote, except when a roll call is requested by at least one legislator from two member states, or is called by the legislator chair.
  • During a roll call vote on a question, only states that were recorded as present during the most recent quorum call shall be called on to vote.
  • The legislator chair may request any delegation from a state to designate a spokesperson if there are more than two legislators from the state. The spokesperson would cast the vote for the state on any roll call vote.
  • The vote by a state shall represent the majority view of all the duly appointed legislator members from the state present and voting. If the legislator members in a state delegation are evenly divided, the state vote would be recorded as present.
  • On matters of public policy an affirmative vote of three-fourths (3/4) of the states responding to the most recent quorum call shall be required. This means that states that pass, abstain or vote present would be counted. 
  • For all amendments to policy directives and resolutions, a simple majority of the states responding to the most recent quorum call shall be required.
  • A quorum call can be requested at any time by legislator members from two states prior to the start of a roll call vote.
  • At such time that the legislator chair announces the vote on a policy directive or resolution, the vote is final. Motions to reconsider a question can be made by any legislator member of the committee.
  • If a policy directive or resolution passes the committee unanimously it will be reported to the Consent Calendar. Policy directives or resolutions adopted at the previous Fall or Spring Forum shall also be considered on the Consent Calendar. Any policy statement or resolution receiving at least one no vote shall be reported to the Debate Calendar. 

Post Committee Meeting Responsibilities

The legislator chair or a designated legislator vice chair shall make a report to the Steering Committee on Tuesday, August 7 at 4:45 pm on the disposition of all the policy directives and resolutions that were on the committee’s agenda. 

The legislator chair or a designated legislator vice chair is responsible for making an introductory statement and moving the committee’s policy directives and resolutions that appear on the Debate Calendar on the floor of the NCSL Annual Business Meeting on Thursday, August 9, 2012. The Business Meeting will take place 10:30 am – 12:15 pm.


Annual Meeting Floor Procedures

Before the call of the roll of the states to establish a quorum, each delegation is to select a spokesperson to respond to the call of the roll as well as to any roll call votes. When the state is called, the legislator responding to the call must also announce his or her name as the delegation’s spokesperson.  

Only states responding to the most recent quorum call will be called during a roll call vote. Please refer to the wall screens during the business meeting to see if your state has been recorded for purposes of the quorum. If your state is not recorded as present for the quorum, you may seek recognition from the presiding legislator chair and asked to be included in the quorum. This request must be made prior to the start of a roll call vote. 

All legislators and legislative staff are entitled to vote on the election of officers and members of the executive committee, amendments to NCSL’s By-Laws and Rules and matters pertaining to the NCSL budget. Only legislators are entitled to vote on matters of public policy. 

Policy Consideration Order of Business:

1.       Consent Calendar from the Fall Forum

2.       Consent Calendar From Legislative Summit

3.       Debate Calendar

4.       Memorial Calendar (when needed)

Policy directives can be removed from the Consent Calendars and placed on the Debate Calendar at the request of 3 member jurisdictions for further consideration. 

Only policy directives or resolutions on the Debate Calendar can be amended. It is preferred that amendments be in writing and submitted to the Chair. To ensure the transparency of the policy process, it is preferred that amendments be filed by 5:00 p.m. on the day preceding (Wednesday, August 8) the business meeting. 

To speak to a policy directives or resolution during its consideration, members must go to one of the floor microphones to be recognized by the Chair. 

Voting will be by voice vote. If the Chair is unable to determine the prevailing side, the Chair can order a roll call of the states. A roll call can also be requested by at least five member jurisdictions.  

On roll call votes, only the spokesperson for the delegation will be called upon to cast the delegation’s vote. 

On amendments to policy directives and resolutions, a simple majority of the established quorum is required. Passes or abstentions by a jurisdiction are counted towards the total vote. 

Passage of policy directives and resolutions requires a favorable vote from three-fourths of the member jurisdictions having responded to the most recent quorum. Passes or abstentions by a jurisdiction are counted towards the total vote.


Voting Sheets 

Quorum

Majority Vote

¾’s Vote Required

10

6

8

11

6

9

12

7

9

13

7

10

14

8

11

15

8

12

16

9

12

17

9

13

18

10

14

19

10

15

20

11

15

21

11

16

22

12

17

23

12

18

24

13

18

25

13

19

26

14

20

27

14

21

28

15

21

29

15

22

30

16

23

31

16

24

32

17

24

 

Quorum

Majority Vote

¾’s Vote Required

33

17

25

34

18

26

35

18

27

36

19

27

37

19

28

38

20

29

39

20

30

40

21

30

41

21

31

42

22

32

43

22

33

44

23

33

45

23

34

46

24

35

47

24

36

48

25

36

49

25

37

50

26

38

51

26

39

52

27

39

53

27

40

54

28

41

55

28

42

 

 

Quorum Call

State

PRES

Spokesperson

State

PRES

Spokesperson

Alabama

 

 

Nebraska

 

 

Alaska

 

 

Nevada

 

 

American Samoa

 

 

New Hampshire

 

 

Arizona

 

 

New Jersey

 

 

Arkansas

 

 

New Mexico

 

 

California

 

 

New York

 

 

Colorado

 

 

North Carolina

 

 

Connecticut

 

 

North Dakota

 

 

Delaware

 

 

Ohio

 

 

Dist of Columbia

 

 

Oklahoma

 

 

Florida

 

 

Oregon

 

 

Georgia

 

 

Pennsylvania

 

 

Guam

 

 

Puerto Rico

 

 

Hawaii

 

 

Rhode Island

 

 

Idaho

 

 

South Carolina

 

 

Illinois

 

 

South Dakota

 

 

Indiana

 

 

Tennessee

 

 

Iowa

 

 

Texas

 

 

Kansas

 

 

Utah

 

 

Kentucky

 

 

Vermont

 

 

Louisiana

 

 

Virgin Islands

 

 

Maine

 

 

Virginia

 

 

Mariana Islands

 

 

Washington

 

 

Maryland

 

 

West Virginia

 

 

Massachusetts

 

 

Wisconsin

 

 

Michigan

 

 

Wyoming

 

 

Minnesota

 

 

 

 

 

Mississippi

 

 

 

 

 

Missouri

 

 

 

 

 

Montana

 

 

Total

 

 

 

 

 

Quorum Call

State

PRES

Spokesperson

State

PRES

Spokesperson

Alabama

 

 

Nebraska

 

 

Alaska

 

 

Nevada

 

 

American Samoa

 

 

New Hampshire

 

 

Arizona

 

 

New Jersey

 

 

Arkansas

 

 

New Mexico

 

 

California

 

 

New York

 

 

Colorado

 

 

North Carolina

 

 

Connecticut

 

 

North Dakota

 

 

Delaware

 

 

Ohio

 

 

Dist of Columbia

 

 

Oklahoma

 

 

Florida

 

 

Oregon

 

 

Georgia

 

 

Pennsylvania

 

 

Guam

 

 

Puerto Rico

 

 

Hawaii

 

 

Rhode Island

 

 

Idaho

 

 

South Carolina

 

 

Illinois

 

 

South Dakota

 

 

Indiana

 

 

Tennessee

 

 

Iowa

 

 

Texas

 

 

Kansas

 

 

Utah

 

 

Kentucky

 

 

Vermont

 

 

Louisiana

 

 

Virgin Islands

 

 

Maine

 

 

Virginia

 

 

Mariana Islands

 

 

Washington

 

 

Maryland

 

 

West Virginia

 

 

Massachusetts

 

 

Wisconsin

 

 

Michigan

 

 

Wyoming

 

 

Minnesota

 

 

 

 

 

Mississippi

 

 

 

 

 

Missouri

 

 

 

 

 

Montana

 

 

Total

 

 

 

 

 

Roll Call

State

YES

NO

Other

State

YES

NO

Other

Alabama

 

 

 

Nebraska

 

 

 

Alaska

 

 

 

Nevada

 

 

 

American Samoa

 

 

 

New Hampshire

 

 

 

Arizona

 

 

 

New Jersey

 

 

 

Arkansas

 

 

 

New Mexico

 

 

 

California

 

 

 

New York

 

 

 

Colorado

 

 

 

North Carolina

 

 

 

Connecticut

 

 

 

North Dakota

 

 

 

Delaware

 

 

 

Ohio

 

 

 

Dist of Columbia

 

 

 

Oklahoma

 

 

 

Florida

 

 

 

Oregon

 

 

 

Georgia

 

 

 

Pennsylvania

 

 

 

Guam

 

 

 

Puerto Rico

 

 

 

Hawaii

 

 

 

Rhode Island

 

 

 

Idaho

 

 

 

South Carolina

 

 

 

Illinois

 

 

 

South Dakota

 

 

 

Indiana

 

 

 

Tennessee

 

 

 

Iowa

 

 

 

Texas

 

 

 

Kansas

 

 

 

Utah

 

 

 

Kentucky

 

 

 

Vermont

 

 

 

Louisiana

 

 

 

Virgin Islands

 

 

 

Maine

 

 

 

Virginia

 

 

 

Mariana Islands

 

 

 

Washington

 

 

 

Maryland

 

 

 

West Virginia

 

 

 

Massachusetts

 

 

 

Wisconsin

 

 

 

Michigan

 

 

 

Wyoming

 

 

 

Minnesota

 

 

 

 

 

 

 

Mississippi

 

 

 

 

 

 

 

Missouri

 

 

 

 

 

 

 

Montana

 

 

 

Total

 

 

 

 

 

 

Roll Call

State

YES

NO

Other

State

YES

NO

Other

Alabama

 

 

 

Nebraska

 

 

 

Alaska

 

 

 

Nevada

 

 

 

American Samoa

 

 

 

New Hampshire

 

 

 

Arizona

 

 

 

New Jersey

 

 

 

Arkansas

 

 

 

New Mexico

 

 

 

California

 

 

 

New York

 

 

 

Colorado

 

 

 

North Carolina

 

 

 

Connecticut

 

 

 

North Dakota

 

 

 

Delaware

 

 

 

Ohio

 

 

 

Dist of Columbia

 

 

 

Oklahoma

 

 

 

Florida

 

 

 

Oregon

 

 

 

Georgia

 

 

 

Pennsylvania

 

 

 

Guam

 

 

 

Puerto Rico

 

 

 

Hawaii

 

 

 

Rhode Island

 

 

 

Idaho

 

 

 

South Carolina

 

 

 

Illinois

 

 

 

South Dakota

 

 

 

Indiana

 

 

 

Tennessee

 

 

 

Iowa

 

 

 

Texas

 

 

 

Kansas

 

 

 

Utah

 

 

 

Kentucky

 

 

 

Vermont

 

 

 

Louisiana

 

 

 

Virgin Islands

 

 

 

Maine

 

 

 

Virginia

 

 

 

Mariana Islands

 

 

 

Washington

 

 

 

Maryland

 

 

 

West Virginia

 

 

 

Massachusetts

 

 

 

Wisconsin

 

 

 

Michigan

 

 

 

Wyoming

 

 

 

Minnesota

 

 

 

 

 

 

 

Mississippi

 

 

 

 

 

 

 

Missouri

 

 

 

 

 

 

 

Montana

 

 

 

Total

 

 

 

 

 

 

Roll Call

State

YES

NO

Other

State

YES

NO

Other

Alabama

 

 

 

Nebraska

 

 

 

Alaska

 

 

 

Nevada

 

 

 

American Samoa

 

 

 

New Hampshire

 

 

 

Arizona

 

 

 

New Jersey

 

 

 

Arkansas

 

 

 

New Mexico

 

 

 

California

 

 

 

New York

 

 

 

Colorado

 

 

 

North Carolina

 

 

 

Connecticut

 

 

 

North Dakota

 

 

 

Delaware

 

 

 

Ohio

 

 

 

Dist of Columbia

 

 

 

Oklahoma

 

 

 

Florida

 

 

 

Oregon

 

 

 

Georgia

 

 

 

Pennsylvania

 

 

 

Guam

 

 

 

Puerto Rico

 

 

 

Hawaii

 

 

 

Rhode Island

 

 

 

Idaho

 

 

 

South Carolina

 

 

 

Illinois

 

 

 

South Dakota

 

 

 

Indiana

 

 

 

Tennessee

 

 

 

Iowa

 

 

 

Texas

 

 

 

Kansas

 

 

 

Utah

 

 

 

Kentucky

 

 

 

Vermont

 

 

 

Louisiana

 

 

 

Virgin Islands

 

 

 

Maine

 

 

 

Virginia

 

 

 

Mariana Islands

 

 

 

Washington

 

 

 

Maryland

 

 

 

West Virginia

 

 

 

Massachusetts

 

 

 

Wisconsin

 

 

 

Michigan

 

 

 

Wyoming

 

 

 

Minnesota

 

 

 

 

 

 

 

Mississippi

 

 

 

 

 

 

 

Missouri

 

 

 

 

 

 

 

Montana

 

 

 

Total

 

 

 

 

Other Links

NCSL Rules of Procedure

NCSL By-Laws 

For more information contact dc-directors@ncsl.org

 

Share this: 
We are the nation's most respected bipartisan organization providing states support, ideas, connections and a strong voice on Capitol Hill.

NCSL Member Toolbox

Denver

7700 East First Place
Denver, CO 80230
Tel: 303-364-7700 | Fax: 303-364-7800

Washington

444 North Capitol Street, N.W., Suite 515
Washington, D.C. 20001
Tel: 202-624-5400 | Fax: 202-737-1069

Copyright 2014 by National Conference of State Legislatures