Bylaws of the Legislative Research Librarians Staff Section (LRL)
Article I: General Provisions
Section 1: Name
The name of the organization shall be the Legislative Research Librarians (LRL) Staff Section of the National Conference of State Legislatures (NCSL). LRL is part of the legislative staff division of NCSL.
Section 2: Membership
Membership is open to state, commonwealth and territorial legislative librarians and other staff providing similar state legislative services. Associate Membership (non-voting) is open to all other interested individuals.
Section 3: Purpose
The purpose of the LRL Staff Section is to provide an effective information exchange network and quality services for legislators, their constituents, and legislative staff. The staff section’s objectives to implement this overall purpose are:
1. Enhance the professionalism and skills of members of the staff section;
2. Contribute to the accuracy and authenticity of legislative products and other pertinent information provided to state legislatures;
3. Sponsor the annual NCSL LRL Notable Document Awards; and
4. Promote the involvement of staff section members in the activities of NCSL.
Article II: Meetings
The staff section may sponsor professional development activities to provide continuing education and enhance professionalism. An annual business meeting shall be held to coincide with the NCSL Legislative Summit. Additional meetings may be called at the discretion of the chair.
Article III: Governance
Section 1: Executive Committee
The Executive Committee is composed of the staff section officers. The Executive Committee shall have the authority to transact the business of the staff section, including planning and presenting staff section programs at the NCSL Legislative Summit and other NCSL meetings. Meetings may be conducted at the discretion of the chair.
Section 2: Officers
The staff section officers are the chair, vice chair, secretary, and immediate past chair. Each officer must be a voting member of the staff section.
1. The chair shall serve a one year term and shall preside at meetings of the Executive Committee and staff section, and shall have general management and control of the affairs of the staff section subject to the approval of the Executive Committee. The chair may appoint special committees to assist in the performance of the Executive Committee’s responsibilities.
2. The vice chair shall serve a one year term and shall perform such duties as may be assigned by the chair. In the absence of the chair, the vice chair shall preside at Executive Committee and staff section meetings. The vice chair shall succeed the following year to the office of chair.
3. The chair and vice chair, or their designees, shall represent the staff section on the Legislative Staff Coordinating Committee (LSCC) of NCSL and shall participate in the activities and projects of such committees of the LSCC to which they are assigned.
4. The secretary shall serve a one year term and shall record minutes of all staff section meetings and perform additional duties as may be assigned by the chair. The secretary shall preside at Executive Committee and staff section meetings in the absence of the chair and vice chair. The secretary shall succeed the following year to the office of vice chair.
5. The immediate past chair shall serve a one year term, and in the absence of the chair, vice chair, and secretary, shall preside at Executive Committee and staff section meetings.
Section 3: Regional Directors
The seven regional directors of the staff section shall be appointed by the chair for a term of one year and are eligible for re-appointment. Former officers may be appointed as directors. The duties of the office include: maintain communications with the states assigned to them; submit reports to the NCSL staff liaison on activities within their region for inclusion in the staff section newsletter; assist in compiling updates for the staff section directory; and assume responsibilities as assigned by the staff section chair.
Section 4: Vacancies
1. If the office of the chair becomes vacant, the Executive Committee shall appoint a new chair to fulfill the remainder of the term. Wherever possible, consideration should be given to members with prior LRL officer experience.
2. If the office of the vice chair becomes vacant, the Executive Committee shall appoint a member to assume the duties of that office until the next election. Wherever possible, consideration should be given to members with prior LRL officer experience.
3. If the office of the secretary becomes vacant, the Executive Committee shall appoint a new secretary to fulfill the remainder of the term.
4. If a regional director position becomes vacant, the chair shall appoint a replacement to fulfill the remainder of the term.
Article IV: Elections
Section 1: Nominating Committee
The Nominating Committee is composed of the immediate past chair, who shall serve as chair of the Nominating Committee, the vice chair, and one other voting member appointed by the Nominating Committee chair, with consideration to geographic representation. The Nominating Committee shall solicit nominations from voting members for the office of secretary and secure a candidate. The Nominating Committee shall inform the LRL Executive Committee of their proposed slate prior to April 30 of each year.
Section 2: Voting and Elections
LRL Elections will take place during the month of May in a manner prescribed by the Executive Committee. The slate will be approved by a simple majority. Votes will be due no later than midnight in the sender’s time zone on May 15. The newly elected list of LRL officers will be announced to the full membership no later than June 1.
Section 3: Terms of Office
The current chair shall preside at the LRL business meeting held in conjunction with the NCSL Legislative Summit. The term of office of the newly elected officers will commence at the end of the Legislative Summit held in that year.
Article V: Publications and Communications
The staff section shall publish an annual online membership directory, a periodic newsletter and other publications and reports at the discretion of the Executive Committee or chair. The chair or the chair’s designee shall provide the members with a monthly update on staff section activities.
Article VI: LRL Revenue Account
A revenue account for LRL shall be maintained by NCSL and used for professional development purposes of the staff section. Professional development activities include, but are not limited to, speaker honoraria and travel expenses; brochures, handouts and meeting materials; program-related costs such as audio-visual charges, meeting room rental and ground transportation for site visits; and other expenses approved by the staff section Executive Committee.
Article VII: Amendments
The bylaws may be amended at any staff section meeting by a majority vote of the voting members. The Executive Committee or chair shall provide notice of proposed amendments to the bylaws to the membership 30 days prior to the meeting.
Amended August 1986
Amended August 1990, Nashville, Tennessee
Amended July 1994, New Orleans, Louisiana
Amended July 1998, Las Vegas, Nevada
Amended August 2007, Boston, Massachusetts
Amended July 2010, Louisville, Kentucky
Amended August 2013, Atlanta, Georgia