National Legislative Program Evaluation Society Bylaws
ARTICLE I: Purpose and Membership
The name of this organization shall be the National Legislative
Program Evaluation Society (NLPES) of the National Conference of State Legislatures (NCSL). The NLPES staff section is part of the legislative staff division of NCSL. The purposes of NLPES are:
1. to advance the art and science of legislative program evaluation and performance auditing;
2. to enhance professionalism and training in legislative program evaluation and performance auditing;
3. to promote the exchange of ideas and information about legislative program evaluation and performance auditing;
4. to recognize significant contributions to the art and science of legislative program evaluation and performance auditing; and,
5. to identify new issues that affect the practice of legislative program evaluation and performance auditing.
Any person employed by a member legislature of NCSL to conduct program evaluations and/or performance audits is a member of the Society. In addition, any person employed by a legislative agency providing program evaluation and/or performance audit services to a member Legislature of NCSL is a member of the Society. Persons who are not eligible for membership but who seek to advance the achievement of NLPES purposes may affiliate with NLPES and participate in its activities. Such affiliated persons shall not vote in NLPES elections.
ARTICLE II: Meeting of Members
The Society shall meet annually in conjunction with the annual meeting of NCSL. Notice for the annual meeting shall be provided to all members at least 30 days in advance of the annual meeting through the Society's usual means of communication-i.e., newsletter and website.
ARTICLE III: Executive Committee
The NLPES executive committee shall be composed of 12 members, eleven elected members and the immediate past chair, who shall be a non-voting member of the committee except in cases of tie votes. (Should the immediate past chair be re-elected to the executive committee by vote, the individual shall then be a voting member and the immediate past chair's position shall be vacant.) Elected members shall serve for a period of three years and shall be eligible for re-election. The committee shall provide for its own organization and rules of operation and shall elect its officers.
ARTICLE IV: Meetings of the Executive Committee
The executive committee shall meet at least three times each year at such time or place as may be designated by the chair. The executive committee may hold other meetings at the call of the chair. A quorum for the transaction of official business shall consist of a majority of the members of the executive committee and shall include at least one officer.
ARTICLE V: Officers
The officers of the Society shall be a chair, a vice-chair, a secretary, and an immediate past chair. With the exception of the immediate past chair, the officers shall be elected by the executive committee at its first meeting following the Society's annual meeting. All officers shall serve for terms of one year. The vice-chair shall automatically succeed the following year to the office of chair. Each officer shall take office immediately upon election and shall serve through the next following annual meeting. In the event the chair is unable to preside at any meeting, the vice-chair, then the secretary shall preside. In the case of a vacancy in the office of chair, vice-chair, or secretary, the executive committee shall elect a person to fill the vacancy for the balance of the term. However, if the vacancy is in the position of vice-chair, the person elected to fill the remaining term of the vice-chair may elect not to automatically become chair in the ensuing year.
ARTICLE VI: Nomination and Election
As provided for in Article VIII, the nominations and elections committee shall seek recommendations from the membership and compile a list of executive committee nominees for election by the membership. The nominations and elections committee shall determine the form in which recommendations should be submitted-i.e., written, facsimile, electronic mail, etc. The committee shall also establish a deadline date and time for the receipt of such recommendations. The committee shall publicize such information and shall not accept any recommendation which has not been received by the deadline or in the form prescribed by the committee.
No member of the nominations and elections committee shall be a candidate for election to the executive committee that year. The list of nominees shall constitute the ballot. When the number of nominees is greater than the number of members to be elected, the nominations and elections committee shall submit the ballot to the membership as provided in this Article. When the number of nominees is equal to the number of members to be elected, the executive committee shall, by a vote of the majority, certify the nominees as duly elected members. When the number of nominees is less than the number of members to be elected, the nominations and elections committee shall recommend and the executive committee, by a vote of the majority, nominate a person or persons to appear on the ballot so as the number of nominees is equal to the number of executive committee members to be elected. The executive committee shall then, by a vote of the majority, certify the nominees as duly elected members.
Those Society members certified as of March 1 by the chair of the nominations and elections committee are eligible to vote. To elect members to the executive committee when the number of nominees is greater than the number of members to be elected, a ballot, with write-in space, shall be mailed to each voting member. The election shall be concluded by April 15 of each year. The candidates receiving the highest number of votes shall be elected. No more than one person from any state shall serve on the NLPES executive committee at any time. Should more than one be elected, the one receiving the highest number of votes shall serve. The election results shall be certified by the chair of the nominations and elections committee and published in the NLPES newsletter and posted on the NLPES website. Each elected member shall take office immediately upon the close of the annual meeting and shall serve through the next following annual meeting or until a successor is elected unless otherwise provided at the annual meeting.
ARTICLE VII: Vacancy
In the event of death, disability, removal or resignation of any member of the executive committee, the unsuccessful candidate who had the highest vote count in the most recent NLPES election shall be offered the seat for the remainder of that seat’s term. If there is no such candidate, then the executive committee shall appoint a member of NLPES to serve in that seat for the remainder of that seat’s term.
ARTICLE VIII: Committees
At the executive committee’s organizational meeting following the annual meeting, the chair shall appoint members to subcommittees. The chair may create the number and type of subcommittees needed to carry out the executive committee’s work. At a minimum, the chair shall appoint members to a nominations and elections subcommittee.
ARTICLE IX: Amendment of Bylaws
Amendments to the by-laws may be proposed by any member of the Society at any time. Such amendments shall be submitted to the executive committee chair for consideration by the entire executive committee. Thirty days prior to the consideration of by-law amendments, the executive committee shall provide notification of such amendments to the Society's members. By an affirmative vote of seven of the eleven members, the executive committee may adopt such amendments .
Effective April 15, 1999, any amendment which would alter the number of executive committee members or the length of their terms must be submitted for a vote by the membership. Such proposed amendment must be submitted to the executive committee sixty days prior to the annual meeting. The executive committee must provide a 30-day notice to the membership of the vote on such by-law amendment.
Last amended in 2012