2014 (May) Program Development Committee Meeting Minutes

5/3/2014

American Society of Legislative Clerks and Secretaries (ASLCS)

ASLCS SPRING MEETING
Nashville, Tenn.

Saturday, May 3, 2014

Call to Order

The meeting of the Program Development Committee was called to order at 11 a.m. by Liz Clark (Alaska), chair.

Attendance

The following members of the committee were present:

X

Liz Clark (Alaska)

X

Scott Caffey (Texas)

X

Norma Chastain (Ariz.)

X

Philip Cottingham (Texas)

X

Cheryl Laube (Ariz.)

X

Patience Worrel (Texas)

X

Bonnie Alexander (Idaho)

X

Janice Gadd (Utah)

X

Scott Kaiser (Ill.)

X

Sarah Armistead (Va.)

X

Yolanda Dixon (La.)

X

Johnye Bennett (Va.)

X

Ruby Johnson (La.)

X

Jay Braxton (Va.)

X

Lisa Davis (Miss.)

X

Cathy Hooe (Va.)

X

David Byerman (Nev.)

X

Tara Perkinson (Va.)

X

Russell Humphrey (Tenn.)

X

Jackie Scott (Va.)

 

Approval of Minutes

David Byerman (Nev.) made a motion to adopt the minutes from the Oct. 25 meeting of the committee in Sacramento. Jay Braxton (Va.) seconded the motion. The minutes were adopted.

Old Business

Chair Clark went over the overall goal of the committee—to come up with a program for the 2014 PDS. She passed out a handout of the preliminary schedule for the PDS in Baton Rouge and a compilation of feedback from the PDS in Sacramento. She solicited ideas, questions and concerns from those in attendance.

Chair Clark mentioned that we are still working on potential speakers for the plenary sessions and hope to have these speakers nailed down by the end of May. The focus for this meeting is on the concurrent sessions.

David Byerman (Nev.) suggested a “People’s Choice” Facebook vote on a choice of concurrent sessions.

The International Committee is looking at legislative customs and tradition. Lisa Jackson (Miss.) mentioned that the Support Staff committee had tentative plans to do a concurrent session. The Technology Committee also plans to do a concurrent session. Chair Clark mentioned that we needed five more concurrent sessions and threw out the following ideas:

  • The future of ASLCS
  • Dealing with partisanship in the legislature
  • Training for new member orientation
  • Retirement benefits
  • Paperless chambers
  • Committee responsibilities
  • Legislative Staff Management Institute
  • Professionalism in the office as it relates to new staff
  • Ergonomics
  • Civility in the legislature
  • Self-assessment
  • How to stay healthy/stress management
  • Negotiating with people
  • Implementation of new ideas, organization, techniques habit
  • Public speaking

Chair Clark asked that everyone on the committee be willing to be on a panel, moderate, or otherwise assist with the program sessions. She suggested that professionalism and civility could be combined for one session, as well as staying healthy and ergonomics.             

Other suggestions were:

  • Public speaking (this may work better as a concurrent but could do it as a plenary if you could break off in small groups)
  • Prayer in legislative chambers (could ask the coalition for separation of church and state to provide issues)
  • Mason’s video clips that were used in Maine
  • Member engagement
  • New member training and decorum; Jay Braxton (Va.) mentioned that Bill Magill has done a session on new member training

President-elect Lowell stopped by the committee to thank everyone for their assistance and work.

Chair Clark stated that she will communicate about plenary and concurrent session ideas.

Adjournment

Upon a motion by Janice Gadd (Utah), seconded by Cathy Hooe (Va.), the meeting was adjourned.