2014 (May) Legislative Administrator Committee Meeting Minutes

5/3/2014

American Society of Legislative Clerks and Secretaries (ASLCS)

ASLCS SPRING MEETING
Nashville, Tenn.

Saturday, May 3, 2014

Call to Order

The meeting of the Legislative Administrator Committee was called to order by David Byerman (Nev.), chair.

Attendance

The following members of the committee were present:

X

David Byerman (Nev.), chair

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Denise Weeks (N.C.)

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Rose Ramsey (Va.), vice chair

X

Denise Weeks (N.C.)

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Scott Caffey (Texas)

 

 

 

Other members/guests in attendance included: Suzi Lowell (Alaska), 2013‐2014 ASLCS president.

Approval of Minutes

Upon a motion by Denise Weeks, seconded by Scott Caffey, the minutes of the virtual meeting of the Legislative Administrator Committee held via Cover It Live on Jan. 29, 2014, were approved.

New Business

Chair David Byerman (Nev.) noted the highly successful virtual meeting held earlier in the year. Fourteen members of the Legislative Administrator Committee participated in the virtual meeting, held via Cover It Live. Chair Byerman indicated that he plans to hold more virtual meetings as the year progresses. The January meeting was very productive, as it resulted in a great number of story leads for the spring issue.

Old Business

The spring issue was discussed. Chair Byerman thanked Vice Chair Ramsey and noted the productive partnership between Nevada and Virginia. The splitting of responsibilities, with Nevada assuming editing responsibilities and Virginia responsible for layout and publication, has worked well and could serve as a template for future years, when a small state chair needs to work collaboratively with a large state partner. Vice Chair Ramsey indicated that the technology employed to facilitate that partnership has worked well. Dropbox has proven to be a very efficient method of sharing large files between the two states. The two states have also utilized Google Drive to collaboratively edit spreadsheets and documents planning the layout of the issue to come.

The spring issue was produced on budget and in time for in‐person distribution at the Spring Business Meeting. Chair Byerman indicated that, in a departure from previous years, he had asked that enough copies of the Administrator be shipped to the Spring Business Meeting for all attendees, rather than just for committee chairs. There was a consensus that this made sense, as long as it didn’t impact the budget. Copies of the Legislative Administrator for non‐attendees were shipped to members in their home states and en route at the time of the committee meeting.

The committee brainstormed potential items for the summer issue of the Legislative Administrator. A memorial page for McDowell Lee, longtime secretary of the Senate for Alabama, was planned. Secretary Lee passed away in April. Chair Byerman indicated he would make an announcement at the Business Meeting and Luncheon to solicit content for the memorial page.

Adjournment

There being no objection, the meeting was adjourned.

Respectfully submitted,
David A. Byerman (Nev.), chair