2014 (August) Support Staff Committee Minutes

8/19/2014

American Society of Legislative Clerks and Secretaries (ASLCS)

NCSL LEGISLATIVE SUMMIT
Minneapolis, Minn.
Tuesday, Aug. 19, 2014

Call to Order

The meeting of the Support Staff Committee was called to order by Lisa Davis (Miss.), chair.

Attendance

The following members of the committee were present:

X

Lisa Davis (Miss.), chair

X

Mike Linn (Minn.)

X

Ron Smith, vice-chair (La.)

X

Tara Perkinson (Va.)

X

Joanna Bolstad (Va.)

X

Alan Whittington (Tenn.)

X

Maryann Horch (Va.)

X

Michelle Wright (Va.)

X

Kathy Jackson (Utah)

 

 


Other members in attendance included ASLCS President Suzi Lowell (Alaska).

Approval of Minutes

Upon a motion by Tara Perkinson (Va.), seconded by Mike Linn (Minn.), the minutes of the last meeting held May 3, 2014, during the ASLCS Spring Meeting in Nashville, Tenn., were approved.

Old Business

Chair Davis (Miss.) mentioned there were numerous applicants for the Associate Exchange Program this year. (The first Associate Exchange was held in 2003.) Those selected this year were:

  • Ginny Edwards (Va.) to Alaska
  • Alysia Peters (Nev.) to Arizona
  • Megan Foesch (Wis.) to Virginia
  • Sherry Rodriguez (Nev.) to California

New Business

Concurrent Session—Paperless Chambers

Chair Davis talked about the concurrent session topic “Paperless Chambers” for the fall professional development seminar. She also mentioned that Mississippi is moving in this direction by using iPads and printing less. She would like five states represented on the panel—to talk about how it is working or not working.

Tara Perkinson (Va.) offered someone from the Virginia Senate to discuss the electronic bill process. It is not officially “paperless” but has greatly reduced the amount of paper. Ms. Perkinson also recommended reaching out to Hawaii—they have a big “paperless” initiative there. Chair Davis also mentioned Mississippi could also discuss their paperless efforts. Alan Whittington (Tenn.) discussed Tennessee’s “Dashboard” in their effort to go paperless. They went from a 300-paper packet to an electronic tablet with the calendar and bill information on it.

Chair Davis (Miss.) asked for other recommendations. Tara Perkinson (Va.) recommended sending out an email and Maryann Horch (Va.) suggested the ASLCS Facebook group.

Breakout Session Idea

A breakout session idea suggested via email by Steve Tilly (La.) was Commitment Management vs. Time Management. The group agreed this sounded like a good topic idea.

Legislative Expo

Chair Davis (Miss.) handed out the Legislative Expo flyer. Tara Perkinson (Va.) suggested she have Angela email it out on the listserv and post it to the Facebook group and the blog.

Professional Development Seminar—Baton Rouge, La.

Vice-Chair Ron Smith (La.) spoke briefly about the upcoming Professional Development Seminar in Baton Rouge. Louisiana has talked to prior hosts and has received numerous ideas. They have great speakers lined up as well as lots of food and fun. The conference will start on a Sunday (which is new) and there will be an international reception; everyone is welcome. Louisiana is looking forward to hosting and hope all can attend.

Adjournment

With no further business to discuss, the meeting was adjourned.

Respectfully submitted,
Maryann Horch (Va.)