American Society of Legislative Clerks and Secretaries
DATE: July 21, 2014
TO: All ASLCS Members
FROM: Russell Humphrey
Chief Clerk, Tennessee Senate
RE: ASLCS Committee Assignments for 2014-2015
This year’s annual Professional Development Seminar of the American Society of Legislative Clerks and Secretaries (ASLCS) will convene on Oct. 5, 2014 in Baton Rouge, La. Each year prior to the annual Professional Development Seminar, ASLCS members have an opportunity to choose which standing committees they would like to serve on during the following year.
Most of the work of the American Society of Legislative Clerks and Secretaries is done by its standing committees. The committees are divided into three categories—A, B, and C—for scheduling purposes. For your information, I have attached descriptions of the 12 standing committees.
It is now time to make your committee selections for the 2014–2015 ASLCS year. Please complete the online committee selection form on or before Aug. 15, 2014. If you experience difficulties making your selections online, please contact Angela Andrews at 303-856-1349 or firstname.lastname@example.org. Even though you may not be able to travel in the upcoming year, please make committee selections so that you can remain involved with ASLCS. Committee chairs will be encouraged to communicate with all members of their committees in the decision-making process via e-mail or phone contact.
I also would appreciate knowing if you are interested in serving as a committee chair or vice chair. Per the ASLCS Standing Orders, chairs of the Inside the Legislative Process, Canadian-American Relations, Roster and Professional Journal committees are appointed to two-year terms. The chairs and co-chairs were appointed by President Lowell and it is my intention to reappoint the chairs and co-chairs to these committees.
Please complete the ASLCS online committee selection form on or before Aug. 15, 2014. If you have any questions, please call me. My address, phone, fax and email are:
Chief Clerk, Tennessee Senate
State Capitol, Second Floor
Nashville, Tenn. 37243
ASLCS Committee Descriptions
Bylaws and Standing Orders Committee. The purpose of the Committee on Bylaws and Standing Orders is to consider all suggestions for changes in the Society’s bylaws, to recommend only those which are absolutely necessary to improve the functioning of the Society, and to protect the bylaws from “whim” changes.
Inside the Legislative Process. The Committee on Inside the Legislative Process is charged with reviewing and producing the publication, Inside the Legislative Process. This informational reference document is based on a comprehensive survey of clerks and secretaries. The committee works closely with NCSL to develop the survey questions and record the responses in a format that is easily usable by all legislative units and reflects current legislative process.
Site Selection Committee. The purpose of the Committee on Site Selection is to investigate a location for the Professional Development Seminar, held each fall. It gives a committee recommendation to the ASLCS Executive Committee, which must vote to approve the committee’s choice.
Technology Committee. The Committee on Technology explores new technology and examines the adaptation of that technology to the operations of the state legislatures. The committee shares information with Society members through reports and programs at the NCSL Annual Meeting and at the ASLCS Professional Development Seminar. The committee, in accordance with the publication standards for the Web site and subject to Executive Committee approval, provides guidance to the Web master regarding design, content and maintenance of the Society’s Web site.
International Communication and Development Committee. The Committee on International Communication and Development reviews ASLCS’s relationship with countries other than Canada and its role with NCSL in dealing with those countries. The committee receives reports from the Legislative Staff Coordinating Committee and works with other NCSL staff sections involved in international relations.
Legislative Administrator (newsletter) Committee. The Legislative Administrator is the official newsletter of ASLCS. This publication is the means by which all ASLCS members have an opportunity to share the news of the Society. It contains the minutes from all Executive Committee, standing committee and business meetings as well as other articles about members and state news.
Membership and Communication Committee. The purpose of the Committee on Membership and Communication is to strengthen the membership of ASLCS and to improve the Society’s ability to share information with its members.
Support Staff Committee (associate members only). The purpose of the Committee on Support Staff is to represent the associate members of ASLCS, to strengthen the contribution and participation of associate members and to ensure programs that address their needs and interests are included in the agendas of ASLCS meetings.
Canadian-American Relations Committee. The purpose of the Committee on Canadian-American Relations is to encourage and maintain a good working relationship with our friends in Canada and to work with the Canadian Association of Clerks-at-the-Table in coordinating the biennial Joint Canadian-American Clerks’ Conference. This conference is held in odd-numbered years and is hosted alternately between Canada and the United States. Unlike other Society meetings, the participation in this conference is limited to principal clerks and secretaries or their designated assistant if unable to attend.
Professional Journal Committee. The purpose of the Committee on a Professional Journal is to publish a journal that will be of interest to legislative staff. Legislatures in the 21st Century: Traditions in Transition is the name of the journal. The journal provides an opportunity for further professional development of Society members by having their work published in a professional journal. Articles on parliamentary procedure, management, technology, and other topics of interest to legislative staff are solicited for inclusion.
Program Development Committee. The purpose of the Committee on Program Development is to plan the agenda for the ASLCS portion of the NCSL Annual Meeting and to develop the program for the Society’s annual Professional Development Seminar.
Roster Committee. The purpose of the Roster Committee is to provide a current listing of ASLCS members from the 50 states and U.S. insular possessions and territories. This roster also includes information pertinent to the Society’s elected officers, past presidents, honorary members, special award recipients, committees and committee assignments, bylaws and standing orders.