2013 (October) Bylaws and Standing Orders Committee Meeting Minutes

10/12/2013

American Society of Legislative Clerks and Secretaries (ASLCS)

ASLCS PROFESSIONAL DEVELOPMENT SEMINAR
Sacramento, Calif.
Saturday, Oct. 12, 2013

Call to Order

The meeting of the Bylaws and Standing Orders Committee was called to order by Patsy Spaw (Texas), chair.

Attendance

The following members of the committee were present:

X

Patsy Spaw (Texas), Chair

 

Michael Linn (Minn.)

X

Terry Spieler (Mo.), Vice-Chair

X

Ann Luck (N.C.)

X

Tisha Gieser (Alaska), Vice-Chair

X

Bill MaGill (Vt.)

 

Juan (Jay) Alburez Savilla (Calif.)

 

Al Mathiowetz (Minn.)

X

Judy Barrows (Maine)

X

Tad Mayfield (Mo.)

X

Patty Benskin (Wyo.)

 

Jennifer Mertz (Ind.)

 

Brad Bolin (Ill.)

 

Brad Metcalf (Ky.)

X

Jay Braxton (Va.)

X

G. Paul Nardo (Va.)

X

Ann Cornwell (Ark.)

X

Carol Newton (Mo.)

 

Sandra Daly (Calif.)

 

Patrick O’Donnell (Neb.)

X

Susan Furlong (Nev.)

X

Tara Perkinson (Va.)

X

Janice Gadd (Utah)

X

Susan Clarke Schaar (Va.)

 

John McE. Garrett (Va.)

X

Paul Smith (N.H.)

X

JoAnne Hedrick (Del.)

X

Ron Smith (La.)

 

Bo Hoover (W.Va.)

 

Butch Speer (La.)

 

Russell Humphrey (Tenn.)

X

Brian Takeshita (Hawaii)

 

Mary Ann Krol (Ky.)

X

Linda Tubbs (Texas)

X

Cheryl Laube (Ariz.)

X

Karen Wadsworth (N.H.)


Other members/guests in attendance included Suzi Lowell (Alaska), ASLCS President-Elect.

Old Business

The previous Bylaws and Standing Orders Committee, having completed the work assigned, left no old business to discuss.

New Business

Patsy Spaw (Texas), chair, reported that there are presently no specific charges for this committee. The chair requested each member to read the committee descriptions printed in the Roster and online to check for inconsistencies.

Tisha Gieser (Alaska) stated that there are also inconsistencies in the Standing Orders. Discussion followed regarding several inconsistencies in the Bylaws, Standing Orders, and Committee Charges that had been identified. The chair requested the committee read and review the Bylaws and Standing Orders and report the discrepancies by email to the chair for committee review.

Karen Wadsworth (N.H.) inquired about how to address the problem of non-assigned committee members making motions in committee. Several options were offered but no recommendation was made. Janice Gadd (Utah) suggested that any procedure should be carefully considered to avoid any confusion for new members.

President-elect Suzi Lowell (Alaska) was welcomed. She asked that we check the Bylaws and Standing Orders Committee description online and in the Roster. There have been some committee changes in the Standing Orders and the changes are not accurately reflected in the descriptions. Each committee will be asked to check their committee descriptions.

Terry Spieler (Mo.) suggested that the Code of Ethics and the Canadian-American Agreement be printed in the Roster. There was discussion but no final recommendation.

Adjournment

There being no further business, the meeting was adjourned by the chair at 3:00 p.m.

Respectfully submitted,
Linda Tubbs (Texas), Acting Recorder